July 11, 2022 at 7:00 PM - Regular Meeting
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1. Call to Order and Roll Check 5 minutes
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2. Land Acknowledgment
The Native American Student Union (NASU) at Ashland Middle School created a land acknowledgment to honor the origins of the lands on which our schools operate.
Description:
We acknowledge that the sacred land that we live and
learn on today belongs to the Takelma, Shasta, Modoc, Klamath & Umpqua peoples. We honor and acknowledge the traditional owners of the land we now call the United States. We recognize the Native American peoples' continuing connection to land, place, waters and community. We pay our respects to their cultures, country and elders past, present and emerging. |
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3. Organization of the Board for 2022-2023 School Year (Policy BC/BCA) 10 minutes
Attachments:
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3.A. Action Item: Election of Board Chair (Policy BCB)
Presenter:
Board Chair Eva Skuratowicz
Description:
The floor will be open for nominations for Board Chair for the 2022-2023 school year.
Attachments:
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3.B. Action Item: Election of Board Vice Chair (Policy BCB)
Description:
The floor will be open for nominations for Board Vice-Chair for the 2022-2023 school year.
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4. Adoption of Agenda (At this time Board members are provided the opportunity to amend the Regular Session agenda.) 5 minutes
Description:
It is recommended that the Board adopt the agenda for July 11, 2022.
QUESTION: Should the Board adopt the July 11, 2022 Regular Session agenda as presented? |
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5. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.) 5 minutes
Presenter:
Board Chair
Description:
It is recommended that the Board approve the consent agenda for July 11, 2022.
QUESTION: Should the Board approve the consent agenda for July 11, 2022 as presented? |
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5.A. Approval of Minutes
Description:
Regular Session June 13, 2022.
Attachments:
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5.B. Personnel Actions Report for July 1, 2022
Attachments:
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5.C. Establish Time and Place of Official School Board Meetings (Policy BD/BDA)
Description:
It is recommended that Official School Board Meetings be held at 7:00 p.m. in the Ashland Council Chambers or virtually online on the second Monday of each month. The Board will generally reserve the fourth Monday of each month (with occasional exceptions) for Board Special/Work Sessions as needed. In addition, for the next year, the Board may hold extra work sessions devoted to bond projects on the third Monday of the month.
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5.D. Appoint Clerk (Oregon Revised Statute 332.515)
Description:
It is recommended that Superintendent Samuel Bogdanove be appointed Clerk for the 2022-2023 fiscal year.
Attachments:
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5.E. Appoint Deputy Clerk and Designated Procurement Officer. (Policy BC/BCA)
Description:
It is recommended that Director of Business Services Scott Whitman be appointed Deputy Clerk and Designated Procurement Officer for the 2022-2023 fiscal year.
Attachments:
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5.F. Appoint Budget Officer.
Description:
It is recommended that the Director of Business Services Scott Whitman be appointed Budget Officer for the 2022-2023 fiscal year.
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5.G. Designate Superintendent as District Representative to Submit All Federal Grant Funds. (Policy DGA)
Description:
It is recommended that the Superintendent be designated the District Representative to submit all federal grant applications and receive federal grant funds for the 2022-2023 fiscal year.
The Superintendent may from time to time designate the Assistant Superintendent to authorize federal grant applications and/or receive federal grant funds.
Attachments:
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5.H. Designate Custodian of Funds. (Policy DGA)
Description:
In accordance with Oregon State Law, the Superintendent/Clerk shall receive, hold in custody, and expend all funds as required by law and as directed by the Board. It is recommended that the Board designate both the Superintendent and the Director of Business Services as custodians of funds so, in the event one or the other of them is indisposed, business can continue on as usual.
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5.I. Fidelity bond amounts/ bonded employees (Policy DH)
Description:
Clerk and Deputy Clerk are bonded for $500,000. Based on OSBA recommendations, all employees of Ashland School District are covered to this level.
NOTE: Policy DH requires "individual fidelity bond coverage or equivalent crime coverage.” This year we will have equivalent crime coverage of up to $500K for any employee crime with a $5K deductible.
Attachments:
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5.J. Select Official Banks (ORS 328.441)
Description:
The district is proposing to use US Bank and Banner Bank as the official banks for the 2022-2023 fiscal year.
Attachments:
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5.K. District Investment Policy (Policy DFA)
Description:
Review and re-adopt district investment policy. Per Oregon law, the District will continue to use the Local Government Investment Pool as its investment fund.
Attachments:
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5.L. Designate Insurance Agent of Record (Policy EIA)
Description:
The district is proposing to use Brown & Brown Northwest as the insurance agent of record for property and casualty risk insurance.
Attachments:
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5.M. Designate Legal Counsel (Policy DJCA)
Description:
The district is proposing to use Hungerford Law and Thad Pauck as legal counsel of record.
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5.N. Establish Mileage Rate for Travel (Policies DLC and EEBB)
Description:
It is recommended that the district use the federal mileage reimbursement rate for any work-related travel incurred by employees.
Attachments:
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5.O. Establish tuition rate for nonresident students (Policy JECB)
Description:
It is recommended that the district impose a tuition rate that matches the Oregon State School Fund General Purpose Grant per Extended ADMw.
Attachments:
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5.P. Designate Official Newspapers of Record
Description:
It is recommended that the Ashland Daily Tidings and the Medford Mail Tribune be designated as the official newspapers for the district for the 2022-2023 fiscal year.
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5.Q. Willow Wind - Alternative Education Program
Description:
The Board will review and approve the annual program evaluation of the district's alternative education program, Willow Wind.
Attachments:
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6. AHS Student Presentation: A Proposal for District Use of Gray Water 20 minutes
Presenter:
Ms. Isadora Millay and AHS students
Description:
A group of AHS students will present their recommendation for conserving natural resources by using gray water for irrigation in the district.
Attachments:
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7. Board Reports
Presenter:
Board Chair
Description:
Board members will report on recent activities.
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8. (Maximum 30 minutes) Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals to relay comments to the Board regarding topics, not on the printed agenda.)
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9. District Staff Updates
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9.A. Superintendent Report 5 minutes
Description:
The Superintendent will report on items of interest.
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9.B. Capital Bond 30 minutes
Presenter:
Executive Director of Operations Steve Mitzel & HMK Program Director Mike Freeman
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9.B.1) Monthly Bond Report
Attachments:
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9.C. Finance Report 15 minutes
Description:
The Board will receive a report on the current financial condition of the district.
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9.C.1) Finance Report for the period ending June 30, 2022
Presenter:
Director of Business Services Scott Whitman
Attachments:
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10. Unfinished Business
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10.A. OSBA Board Policy Updates 15 minutes
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10.A.1) Action Item: IB Freedom of Expression - 4th reading
Presenter:
Superintendent Samuel Bogdanove
Description:
The Board is asked to approve the amended policy draft, incorporating recommended changes from the last review.
Attachments:
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11. New Business
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11.A. Bargaining Agreements 15 minutes
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11.A.1) Action Item: OSEA-ASD Memorandum of Understanding: Use of HB4030 funds
Presenter:
Director of Human Resources Laurie Rooper
Description:
This agreement which was T.A.d in June is presented for Board approval. It governs the potential uses of funds appropriated by HB4030.
Attachments:
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11.A.2) Action Items: AEA-ASD Memorandum of Agreement: Use of HB4030 funds.
Presenter:
Director of Human Resources Laurie Rooper
Description:
This MOA has been tentatively approved by the bargaining unit and is presented to the Board for approval. It governs potential uses of funds appropriated by HB4030.
Attachments:
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11.A.3) Action Item: Draft Extra Duty Memorandum of Agreement with AEA governing stipends for extra duty roles and positions.
Presenter:
Director of Human Resources Laurie Rooper
Description:
This schedule of compensation through stipends for extra duty assignments has received agreement from the AEA. The Board is asked for its approval.
Attachments:
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11.A.4) Action Item: AEA-ASD Memorandum of Agreement governing certified seniority ranking assignments.
Presenter:
Director of Human Resources Laurie Rooper
Description:
This MOA outlines the procedures to be used for assigning seniority rankings to certified employees.
Attachments:
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11.A.5) Action Item: AEA-ASD Memorandum of Agreement covering the one-year temporary transfer of Walker Kindergarten teacher Kouba Sayre to Willow Wind Kindergarten teacher for the 2022-2023 school year.
Presenter:
Director of Human Resources Laurie Rooper
Attachments:
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11.B. OSBA Board Policy Updates 30 minutes
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11.B.1) Weapons Policies
Presenter:
Superintendent Samuel Bogdanove
Description:
The Board will review current policies governing weapons on district properties and consider a recommended update to ban weapons carried by individuals holding Concealed Weapons Permits under the terms of new Oregon legislation. Copies of the existing board policy JFCJ with recommended edits and a potential new policy KGBB Firearms in Schools are attached. This is a first reading and no action will be taken.
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12. Announcements and Appointments
Presenter:
Board Chair
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12.A. The Board does not plan to hold work sessions in July.
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12.B. The Board will hold a Regular Session Meeting on Monday, August 8, 2022, at 7:00 pm in the City Council Chamber, 1175 East Main Street, Ashland 97520.
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12.C. The Board will hold its annual retreat beginning Thursday, August 11 at 12:00 noon and continuing Friday, August 12, beginning at 8:30 am at 1600 East Nevada in Ashland.
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12.D. The Board will hold a Work Session on Monday, August 22, beginning at 7:00 pm via Zoom.
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12.E. The next Regular Session meeting will be held on Monday, September 12, 2022, beginning at 7:00 pm in the City Council Chamber, 1175 E. Main Street, Ashland.
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13. Adjourn
Presenter:
Board Chair
Description:
ASHLAND BOARD OF EDUCATION GOALS FOR 2019-2025 A. Improve student achievement B. Recruit and retain high quality and diverse staff C. Create and maintain an environment that is welcoming, supportive and inclusive of all students and staff. |
