December 14, 2023 at 7:00 PM - BOE Regular Session
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1. Call to Order and Roll Check
Presenter:
Board Chair Rebecca Dyson
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2. Land Acknowledgment
Presenter:
Board Chair Rebecca Dyson
Description:
We acknowledge that the sacred land that we live and learn on today belongs to the Takelma, Shasta, Modoc, Klamath & Umpqua peoples. We honor and acknowledge the traditional owners of the land we now call the United States. We recognize the Native American peoples' continuing connection to land, place, waters, and community. We pay our respects to their cultures, country, and elders, past, present, and emerging.
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3. Adoption of Agenda (At this time Board members are provided the opportunity to amend the Regular Session agenda.)
Presenter:
Board Chair Rebecca Dyson
Description:
It is recommended that the Board adopt the agenda for December 14, 2023.
QUESTION: Should the Board adopt the December 14, 2023, Regular Session agenda as presented? |
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4. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.)
Presenter:
Board Chair Rebecca Dyson
Description:
It is recommended that the Board approve the consent agenda.
QUESTION: Should the Board approve the consent agenda for December 14, 2023, as presented? |
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4.A. Approval of Minutes
Description:
Minutes of the Regular Session November 9, 2023, and the Special Session November 30, 2023. Please see attached.
Attachments:
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4.B. Personnel Report for December 2023
Attachments:
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4.C. Enrollment Report for December 1, 2023
Attachments:
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4.D. Board Policy Update: Personnel - First Read
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4.D.1) Policy GBL Personnel Records
Attachments:
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4.E. Board Policy Updates - Fiscal Policies: First Reading
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4.E.1) Policy DBEA Budget Committee
Description:
Senate Bill 732 was passed in the 2021 Legislative session requiring districts to establish an educational equity advisory committee. The bill outlines the responsibilities and makeup of the committee. For districts with an ADM over 10,000 the committee must convene no later than September 15, 2022. For districts with an ADM of 10,000 or less, the committee must convene no later than September 15, 2025. At least one member of the educational equity advisory committee needs to be appointed to the budget committee. This would happen when a position becomes open, it does not establish an additional budget committee member.
Attachments:
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4.E.2) Policy DH Loss Coverage
Description:
This OSBA update from January 2022 recommends updating language from Bonded Employees to Loss Coverage to more accurately reflect the liability approach taken by most districts including the Ashland School District.
Attachments:
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4.E.3) Policy DJC Bidding Requirements
Description:
Senate Bill 420, passed in the 2021 legislative session, created a provision in the public improvements bidding requirements in ORS 279C. The provision defines a "community benefit project" and the requirements for a public improvement to be a community benefit project.
Attachments:
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5. School Report - Helman Elementary 15 minutes
Presenter:
Helman Principal Michelle Cuddeback
Attachments:
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6. Recurring Reports
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6.A. AHS Student Report 5 minutes
Presenter:
AHS Student Leaders Noah Cott or Hank Stringer
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6.B. AEA Report 5 minutes
Presenter:
AEA Representative Alan Parowski
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6.C. OSEA Report 5 minutes
Presenter:
OSEA Board Member Steven Essig
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7. Board Reports 30 minutes
Presenter:
Board Chair Rebecca Dyson
Description:
Board members will report on recent activities.
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7.A. Report from Innovation Committee to Increase Enrollment 20 minutes
Presenter:
Committee Member Krista Palmer and Director Jill Franko
Attachments:
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8. Student Representative Report 10 Minutes
Presenter:
AHS Student Representatives Noah Cott and Willa Vogel
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9. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals to relay comments in writing to the Board regarding topics, not on the printed agenda.)
Presenter:
Board Chair Rebecca Dyson
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10. District Staff Updates
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10.A. Superintendent Report 15 minutes
Presenter:
Superintendent Samuel Bogdanove
Description:
The Superintendent will report on items of interest.
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10.B. Capital Bond 15 minutes
Presenter:
Executive Director of Operations Steve Mitzel & HMK Program Director Mike Freeman
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10.B.1) Monthly Bond Report - October 2023
Presenter:
HMK Program Director Mike Freeman
Attachments:
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10.C. Student Success Act-Student Investment Account Grant 10 Minutes
Presenter:
Assistant Superintendent Erika Bare
Description:
The attached signed grant application for continued SIA funds for school year 2023-2024 requires Board approval.
Attachments:
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10.D. High School Success Act Grant 10 minutes
Presenter:
AHS Principal Ben Bell
Description:
The attached grant proposal #34047 is under the High School Success and College and Career Readiness Act of 2017. It requires Board approval.
Attachments:
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10.E. Finance Report 15 minutes
Presenter:
Director of Business Services Scott Whitman
Description:
The Board will receive a report on the current financial condition of the district.
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10.E.1) Finance Report for the period ending November 30, 2023
Attachments:
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10.E.2) Audit Report for FY2021-2022
Attachments:
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11. Unfinished Business
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11.A. Board Policy IGDJ Interscholastic Activities Second Reading 10 Minutes
Presenter:
Superintendent Samuel Bogdanove
Description:
OSBA has recommended a new required policy to conform with recent legislation governing district arrangements with voluntary organizations engaged with interscholastic activities.
Attachments:
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11.B. 2024-2025 Budget Committee Recruitment 10 minutes
Presenter:
Director of Business Services Scott Whitman
Attachments:
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11.B.1) Proposed Budget Calendar for 2024-2025
Attachments:
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11.B.2) Applications to Serve on the Budget Committee
Description:
Attached are the applications received for the Budget Committee.
Attachments:
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11.C. OSBA Annual Elections Ballot 5 minutes
Description:
The Board is asked to cast votes on the following matters:
1. Candidate for the OSBA Legislative Policy Committee from the Southern region. 2. Resolution #1 affirms a proposal to create the Oregon Rural School Board Members Caucus and designate a seat on the OSBA Board of Directors and Legislative Policy Committee for this Caucus. 3. Companion Resolution #2 amends the OSBA Bylaws to designate a Caucus representative as a voting member of the OSBA Board of Directors and Legislative Policy Committee.
Attachments:
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12. New Business
Presenter:
Board Chair Rebecca Dyson
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13. Announcements and Appointments
Presenter:
Board Chair Rebecca Dyson
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13.A. NOTE: The Board will not hold a work session in December, as Winter Break is from December 18-January 1, 2024.
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13.B. The Board will meet in Executive Session on Tuesday, January 9, 2024, at 5:00 pm to review the recommendations from Human Capital Enterprises for selecting a group of semi-finalist candidates to move forward in the superintendent recruitment process.
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13.C. The next Regular Session meeting will be held on Thursday, January 11, 2024, beginning at 7:00 pm in the City Council Chamber, 1175 E. Main Street, Ashland. A Zoom link will also be available.
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14. Adjourn
Presenter:
Board Chair Rebecca Dyson
Description:
ASHLAND BOARD OF EDUCATION GOALS FOR 2019-2025 A. Improve student achievement B. Recruit and retain high quality and diverse staff C. Create and maintain an environment that is welcoming, supportive and inclusive of all students and staff. |
