November 9, 2023 at 7:00 PM - BOE Regular Session
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1. Call to Order and Roll Check
Presenter:
Board Chair Rebecca Dyson
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2. Land Acknowledgment
Presenter:
Board Chair Rebecca Dyson
Description:
We acknowledge that the sacred land that we live and learn on today belongs to the Takelma, Shasta, Modoc, Klamath & Umpqua peoples. We honor and acknowledge the traditional owners of the land we now call the United States. We recognize the Native American peoples' continuing connection to land, place, waters, and community. We pay our respects to their cultures, country, and elders, past, present, and emerging.
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3. Adoption of Agenda (At this time Board members are provided the opportunity to amend the Regular Session agenda.)
Presenter:
Board Chair Rebecca Dyson
Description:
It is recommended that the Board adopt the agenda for November 9, 2023.
QUESTION: Should the Board adopt the November 9, 2023 Regular Session agenda as presented? |
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4. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.)
Presenter:
Board Chair Rebecca Dyson
Description:
It is recommended that the Board approve the consent agenda.
QUESTION: Should the Board approve the consent agenda for November 9, 2023, as presented? |
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4.A. Approval of Minutes
Description:
Minutes of the Regular Session October 12, 2023, and the Special Session October 26, 2023. Please see attached.
Attachments:
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4.B. Personnel Report for November 2023
Attachments:
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4.C. Enrollment Report for November 1, 2023
Attachments:
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4.D. ASD-OSEA Memorandum of Understanding to comply with SB 283 granting classified employees the right to be dismissed, demoted, or disciplined only for just cause.
Attachments:
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4.E. ASD-OSEA Memorandum of Understanding covering the Implementation of Paid Leave Oregon
Attachments:
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4.F. Board Policy Updates
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4.F.1) Policy AC Nondiscrimination
Description:
This required policy update adds Gender Identity as a protected class and contains some other minor wording changes.
Attachments:
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4.F.2) Policy GBA Equal Employment Opportunity
Description:
This update adds several new protected classes to the list of those against whom employment discrimination is prohibited. These resulted from recent Oregon legislative actions related to pregnancy and childbirth, military service, nontraditional families, and juveniles.
Attachments:
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4.F.3) Policy IGBHA Alternative Education Programs
Description:
This update made some modest wording changes.
Attachments:
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4.F.4) Policy IL Assessment Program
Description:
This update removes references to Essential Skills requirements waived currently, adds Gender Identity as a protected class, and clarifies the steps for opting out of state summative assessments.
Attachments:
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4.F.5) Policy JB Equal Educational Opportunity
Description:
This update adds several new groups to the list of protected classes following legislative actions in Oregon. In addition, because the overhaul of the Sexual Harassment policies a couple of years ago focused closely on Title IX, OSBA has recommended removing Title IX from this policy to avoid duplication.
Attachments:
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4.F.6) Policy JFCF Hazing, Harassment, Intimidation, Bullying, Menacing, Cyberbullying, Teen Dating Violence, or Domestic Violence - Students
Description:
This policy has undergone a couple of revisions resulting from legislative changes and OSBA has now recommended deleting all of the old versions and adopting this replacement. The section on Notification to Parents and Guardians is the major new addition. This version also added headings for Training and Education, and Notice. The text in both sections remains the same.
Attachments:
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5. School Report - Ashland Middle School 15 minutes
Presenter:
AMS Principal Steve Retzlaff and Assistant Principal Rebecca Gyarmathy
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6. Recurring Reports
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6.A. AHS Student Report 5 minutes
Presenter:
AHS Student Leaders Noah Cott or Hank Stringer
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6.B. OSEA Report 5 minutes
Presenter:
OSEA Board Member Steven Essig
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6.C. AEA Report 5 minutes
Presenter:
AEA Representative Alan Parowski
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7. Board Reports 15 minutes
Presenter:
Board Chair Rebecca Dyson
Description:
Board members will report on recent activities.
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8. Student Representative Report 10 Minutes
Presenter:
AHS Student Representatives Noah Cott and Willa Vogel
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9. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals to relay comments in writing to the Board regarding topics, not on the printed agenda.)
Presenter:
Board Chair Rebecca Dyson
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10. District Staff Updates
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10.A. Superintendent Report 15 minutes
Presenter:
Superintendent Samuel Bogdanove
Description:
The Superintendent will report on items of interest.
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10.B. Capital Bond 15 minutes
Presenter:
Executive Director of Operations Steve Mitzel & HMK Program Director Mike Freeman
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10.B.1) Monthly Bond Report - October 2023
Presenter:
HMK Program Director Mike Freeman
Attachments:
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10.B.2) Recommendation to Award for the Ashland High School Modernization Project Design Service Contract Amendment 5
Presenter:
HMK Program Director Mike Freeman
Description:
HMK has recommended that the District award the Design Services Contract Amendment 5 for the Ashland High School Science and Humanities Modernization Project to the firm of arkitek:design&architecture for the additional Not to Exceed sum of $380,920.00, for a Total Not to Exceed Contract sum of $2,436,180.00.
Attachments:
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10.C. School Safety and Security 30 Minutes
Presenter:
Executive Director of Operations Steve Mitzel & Bond Administrator Rebecca Bjornson
Description:
Overview of security and safety enhancements made possible by the bond.
Attachments:
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10.D. 2023-2024 Enrollment Report 15 minutes
Presenter:
Assistant Superintendent Erika Bare
Description:
Assistant Superintendent Bare will present a detailed overview of district enrollment, student exits, class sizes, and related data.
Attachments:
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10.E. Finance Report 15 minutes
Presenter:
Director of Business Services Scott Whitman
Description:
The Board will receive a report on the current financial condition of the district.
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10.E.1) Finance Report for the period ending September 30, 2023
Attachments:
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11. Unfinished Business
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12. New Business
Presenter:
Board Chair Rebecca Dyson
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12.A. Student Investment Account (SIA) Update on District Plan 15 minutes
Presenter:
Assistant Superintendent Erika Bare
Description:
Assistant Superintendent Erika Bare will present an update on the Ashland School District's Plan for spending Student Investment Account (SIA) funds.
Attachments:
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12.B. Board Policy IGDJ Interscholastic Activities First Reading 10 Minutes
Presenter:
Superintendent Samuel Bogdanove
Description:
OSBA has recommended a new required policy to conform with recent legislation governing district arrangements with voluntary organizations engaged with interscholastic activities.
Attachments:
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12.C. 2024-2025 Budget Committee Recruitment 5 minutes
Presenter:
Director of Business Services Scott Whitman
Attachments:
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12.D. OSBA Annual Elections Ballot 5 minutes
Description:
The Board is asked to cast votes on the following matters:
1. Candidate for the OSBA Legislative Policy Committee from the Southern region. 2. Resolution #1 affirms a proposal to create the Oregon Rural School Board Members Caucus and designate a seat on the OSBA Board of Directors and Legislative Policy Committee for this Caucus. 3. Companion Resolution #2 amends the OSBA Bylaws to designate a Caucus representative as a voting member of the OSBA Board of Directors and Legislative Policy Committee.
Attachments:
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13. Announcements and Appointments
Presenter:
Board Chair Rebecca Dyson
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13.A. On Tuesday, November 14, at 5:00 pm, the Board will hold a Special Session for the purpose of approving the criteria for a new Superintendent and making additional preparations for the next phase of candidate recruiting. The meeting will be held in Room #3 of Lincoln School, 320 Beach Street.
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13.B. The Board will hold a Work Session on Thursday, November 30, 2023, beginning at 7:00 pm via Zoom.
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13.C. The next Regular Session meeting will be held on Thursday, December 14, 2023, beginning at 7:00 pm in the City Council Chamber, 1175 E. Main Street, Ashland. A Zoom link will also be available.
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13.D. NOTE: The Board will not hold a work session in December, as Winter Break is from December 18-January 1, 2024.
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14. Adjourn
Presenter:
Board Chair Rebecca Dyson
Description:
ASHLAND BOARD OF EDUCATION GOALS FOR 2019-2025 A. Improve student achievement B. Recruit and retain high quality and diverse staff C. Create and maintain an environment that is welcoming, supportive and inclusive of all students and staff. |
