July 26, 2022 at 6:05 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Recommend Approval of Budget Revision for FY 2022-2023

• District Administration recommends approval of budget revision for Fiscal Year 2022-2023.

B. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

C. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

C.1. Approval of Agenda for this Meeting

C.1.a. Request approval for the adoption of the agenda for this meeting, July 26, 2022

C.2. Approval of Minutes of Governing Board Meetings

C.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: July 13, 2022 (Public Hearing Minutes and Open Session Minutes)

C.3. Approval of District Vouchers

C.3.a. Expense and payroll vouchers are presented for Board approval: Expense Voucher #6600 and Payroll Vouchers #2332, 2333, and 2401.

C.4. Approval of Requests for Use of District Facilities

C.4.a. Requests for use of district facilities are submitted for approval.

C.5. Approval of Requests for Open Enrollment Students

C.5.a. None for this meeting.

C.6. Approval of Requests for Student Trips

C.6.a. Student trip requests are submitted for approval.

C.7. Approval of Requests for Staff Travel

C.7.a. Staff travel requests are submitted for approval.

C.8. Approval of Personnel Actions

C.8.a. Personnel Actions are submitted for approval.

C.9. Acceptance of Gifts and Donations

C.9.a. Recommend acceptance of gifts and donations in the amount of $66,115.39.

C.10. Review of District Financial Statements

C.10.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget as of June 30, 2022

C.11. Approval of Asset Retirment and Disposals Through July 21, 2022

C.11.a. The attached list of assets no longer of use to the district are presented for your review and approval to dispose of as noted.

D. Business and Finance

D.1. Recommend Approval of Tuition Reimbursement Procedure for PEEPs-Funded Teaching Assistants

D.1.a. District Administration recommends approval of a procedure to reimbursement eligible employees at Emily Meschter Early Learning Center up to $5000 per year for tuition, fees, and books for successful completion of courses toward a certification program in early childhood education. The funding source for this tuition reimbursement would be the Pima County PEEPs grant.

D.2. Recommend Approval to add Works International, Inc. to the Sole Source Listing for FY 2022-2023

D.2.a. District Administration recommends approval to add Works International, Inc. dba Public School Works, to the Sole Source Vendor List for FY 2022-2023. Public School Works provides online employee training for all district employees. After extensive research, the Human Resources Department has determined that there are no other companies offering similar online training. The District has determined that the price for this software is fair and reasonable and the service provided meets the needs of the District.

E. New Business

E.1. Recommend Approval of Organizational Chart for 2022-2023 School Year

E.1.a. District Administration recommends approval of the Organizational Chart for the 2022-2023 school year. Revisions reflect the addition of new administrative team members, removal of former team members, and formatting changes to clarify the organization of departments and responsibilities.

E.2. Recommend Approval of Revisions to Policy IHBB Gifted and Talented Education

E.2.a. District Administration recommends minor revisions to Policy IHBB Gifted and Talented Education to clarify the wording regarding evaluation and placement of transfer students. Changes are indicated with strike-through text for deletions and underlined text for additions.

E.3. Recommend Approval of Revisions to Gifted Program Scope and Sequence for 2022-2023

E.3.a. District Administration recommends approval of the 2022-2023 Gifted Program Scope and Sequence. Minor revisions are detailed in the accompanying memo and include the replacement of the Raven's screening test with the second grade CogAT screener, along with the inclusion of two new AP textbooks.

E.4. Recommend Approval of Revision to Fee Schedule to Include $10.00 Technology Fee for Students in 7-12 who Sign Out a District Chromebook

E.4.a. District Administration recommends approval to add a $10.00 Technology Fee to the fee schedule for students in grades 7-12 who check out a District Chromebook for use outside of school. This fee would cover one repair per student other than a repair requiring full replacement of the device. Additional repair or replacement fees would be assessed according to the established schedule. Families also would continue to have the opportunity to purchase third party device coverage through Securranty for the approximate annual cost of $30.00 per student (this is not considered a district fee given that families would pay Securranty directly for this service and would coordinate with Securranty on the repair/replacement process).

F. Adjourn