March 12, 2024 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Superintendent’s Report

B.1. Update on District Events and Activities

B.1.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, March 12, 2024.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: February 27, 2024 (Open Session Minutes and Executive Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign vouchers for upcoming check batches (to be reviewed at the next Board Meeting). None for this meeting.
Expense and payroll vouchers are presented for Board approval: Expense vouchers #6858-6861 and Payroll voucher #2517.

D.4. Approval of Requests for Use of District Facilities

D.4.a. District facilities use requests are submitted for approval.

D.5. Approval of Requests for Student Trips

D.5.a. Student trip requests are submitted for approval.

D.6. Approval of Requests for Staff Travel

D.6.a. Staff travel requests are submitted for approval.

D.7. Approval of Personnel Actions

D.7.a. Personnel Actions are submitted for approval.

D.8. Acceptance of Gifts and Donations

D.8.a. Recommend acceptance of gifts and donations in the amount of $4,590.92 for the period of February 1 - February 29, 2024.

D.9. Review of District Financial Statements

D.9.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget Reports as of February 29, 2024.

D.10. Approval of Asset Retirement and Disposals

D.10.a. Approval is requested for the retirement and disposal of assets no longer used by the district as of March 7, 2024.

E. New Business

E.1. Information and Discussion regarding Revision to Policy GCCA Professional Staff Sick Leave

E.1.a. District administration presents a revision to Policy GCCA Professional Staff Sick Leave for review and discussion, with no action to be taken at this meeting. The attached memo summarizes the revision, and the accompanying policy draft includes underlined text to indicate additions. The revision would clarify that permanent substitutes are able to carry forward unused accrued sick leave and use accrued sick leave in a manner consistent with other professional staff members.

E.2. Recommend Approval of Position Description for Preschool IEP Coordinator

E.2.a. District administration recommends approval to establish a new position for a Preschool Individualized Education Plan (IEP) Coordinator. This position would write and review IEPs for preschool students and would assist with monitoring, evaluating, and providing accommodations for preschool students. The position would begin in the 2024-2025 school year, and grant funding would be utilized to pay for the salary and benefits.

E.3. Recommend Approval of Flowing Wells Title I Parent Involvement Policy

E.3.a. District Administration recommends approval to adopt the Flowing Wells Title I Parent Involvement Policy. The District reviews this policy annually with the Flowing Wells Parent Advisory Council (PAC). This year's review occurred on March 7, 2024. Two minor changes were made, both in the opening paragraph: re-wording an awkward grammatical construction; and removing the statement that the schedule of monthly meetings between parents and the superintendent is attached to the policy (the schedule is posted online). Pending Governing Board approval, the final version will be posted on the District website and included in student handbooks and planners for the coming school year.

E.4. Discussion of Transition to Community Eligibility Provision for Universal Free School Meals

E.4.a. District administration presents information regarding the upcoming transition to the Community Eligibility Provision (CEP) of the National School Lunch Program (NSLP) and School Breakfast Program (SBP), which will provide our students with universal access to free school meals. Although a significant majority of our students already were accessing free or reduced-price meals, the CEP eliminates the challenging and invasive annual task of collecting applications from families and extends universal access to free breakfast and lunch to all students. This information is presented for discussion, with no action to be taken by the Board.

F. Adjourn