January 9, 2024 at 6:05 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

B. Superintendent’s Report

B.1. Recognition of Building Blocks for Character Students

B.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the January Building Blocks for Character Student from each school.

B.2. Recognition of Support Staff Employee of the Year

B.2.a. Superintendent Dr. Kevin Stoltzfus will recognize the Richardson Elementary School Support Staff Employee of the Year, Ashley Cass.

B.3. Recognition of Outstanding Volunteer of the Year

B.3.a. Superintendent Dr. Kevin Stoltzfus will recognize the Richardson Elementary School Outstanding Volunteer of the Year, Kimberly Rickert.

B.4. Recognition of Teacher of the Year

B.4.a. Superintendent Dr. Kevin Stoltzfus will recognize the Richardson Elementary School Teacher of the Year, Karla Favela.

B.5. Recognition of Community Partner

B.5.a. Superintendent Dr. Kevin Stoltzfus will recognize the leadership of the YES! for Flowing Wells Political Action Committee, President Jen August and Treasurer Peggy Cochran.

B.6. Update on District Events and Activities

B.6.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK - The brief break provides an opportunity for families and friends to leave the meeting.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, January 9, 2024.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: December 12, 2023 (Open Session Minutes, Executive Session Minutes, and Study Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign vouchers for upcoming check batches (to be reviewed at the next Board Meeting). None for this meeting.
Expense and payroll vouchers are presented for Board approval: Expense vouchers #6842-6844 and Payroll vouchers #2512, 2513, and 2335.

D.4. Approval of Requests for Use of District Facilities

D.4.a. None for this meeting.

D.5. Approval of Requests for Student Trips

D.5.a. Student trip requests are submitted for approval.

D.6. Approval of Requests for Staff Travel

D.6.a. Staff travel requests are submitted for approval.

D.7. Approval of Personnel Actions

D.7.a. Personnel Actions are submitted for approval.

D.8. Approval of Asset Retirement and Disposals

D.8.a. None for this meeting.

E. Business and Finance

E.1. Recommend Award of Website Hosting, Design, and Content Management RFP# 24-03-28 to Apptegy, Inc.

E.1.a. District administration recommends approval to award Website Hosting, Design, and Content Management RFP #24-03-28 to Apptegy, Inc.

E.2. Recommend Approval of Pueblo Mechanical & Controls for HVAC Service and Repair

E.2.a. District administration recommends approval to contract with Pueblo Mechanical & Controls, Inc. to provide maintenance and repair services for the district HVAC, chiller and related equipment. The district will utilize a cooperative contract through Mohave Educational Services, #19F-PMAC2-0904. This approval is requested for the remainder of fiscal year 2024 and would be funded with Maintenance and Operations funds.

F. Unfinished Business

F.1. Recommend Approval of Calendar for the 2025-2026 School Year

F.1.a. District administration recommends approval of the 2025-2026 school year calendar, which was brought to the Board for discussion during the November 14, 2023, Governing Board Meeting. The draft calendar has been shared with representatives from various employee and parent groups and has been posted to the District website for review and feedback. No revisions have been suggested since the November 14 meeting.

G. New Business

G.1. Recommend Approval of Promotion to Associate Superintendent to Become Effective July 1, 2024

G.1.a. District administration recommends approval of the promotion of Dr. Audrey Reff from Assistant Superintendent to Associate Superintendent for Educational Services, to become effective July 1, 2024.

G.2. Recommend Approval to Hire Assistant Superintendent for Human Resources to Become Effective July 1, 2024

G.2.a. District administration recommends approval of Tabetha Finchum to serve as the next Assistant Superintendent for Human Resources, to become effective July 1, 2024.

G.3. Discussion of Student Achievement

G.3.a. District administration presents for discussion information related to current-year student achievement. The district uses a variety of formal and informal assessments throughout the year to evaluate student progress and inform instructional and curricular decisions as part of our continuous improvement process. Benchmark data from our second round of District Assessment Plan (DAP) testing (reading and math, grades 3 through high school) and Acadience testing (early literacy, grades K-3) are provided as attachments and will be summarized during the meeting.

H. Executive Session

H.1. In accordance with A.R.S. §38-431.03.A.3 & 4, an Executive Session may be called for discussion or consultation for legal advice with the attorney or attorneys of the public body; and for discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation; specifically regarding Arizona school funding litigation.

I. Adjourn