October 22, 2024 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells Junior High School Student Representatives

B.1.a. Student representatives will provide a review of events and activities at Flowing Wells Junior High School in academics, sports, and other extracurricular programs.

B.2. Report from Sentinel Peak High School and Flowing Wells Digital Campus Student Representatives

B.2.a. Student representatives will provide a review of events and activities at Sentinel Peak High School and Flowing Wells Digital Campus in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Recognition of Building Blocks for Character Students

C.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the October Building Blocks for Character Student from each school.

C.2. Recognition of Support Staff Employee of the Year

C.2.a. Superintendent Dr. Kevin Stoltzfus will recognize the Laguna Elementary School Support Staff Employee of the Year, Erica Pacheco.

C.3. Recognition of Outstanding Volunteer of the Year

C.3.a. Superintendent Dr. Kevin Stoltzfus will recognize the Laguna Elementary School Outstanding Volunteer of the Year, Athena Stone.

C.4. Recognition of Teacher of the Year

C.4.a. Superintendent Dr. Kevin Stoltzfus will recognize the Laguna Elementary School Teacher of the Year, Emily Northrop.

C.5. Update on District Events and Activities

C.5.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK- The brief break provides an opportunity for families and friends to leave the meeting.

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, October 22, 2024.

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: October 8, 2024 (Public Hearing Minutes, Open Session Minutes, Executive Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Sign vouchers for upcoming check batches (to be reviewed at the next Board Meeting). None for this meeting.
Expense and payroll vouchers are presented for Board approval: Expense vouchers #7016-25, 7018-25 and 7020-25 and Payroll voucher #2608.

E.4. Approval of Requests for Use of District Facilities

E.4.a. District facilities use requests are submitted for approval.

E.5. Approval of Requests for Open Enrollment

E.5.a. Requests for open enrollment students are submitted for approval.

E.6. Approval of Requests for Student Trips

E.6.a. None for this meeting.

E.7. Approval of Requests for Staff Travel

E.7.a. Staff travel requests are submitted for approval.

E.8. Approval of Personnel Actions

E.8.a. Personnel Actions are submitted for approval.

F. New Business

F.1. Information and Discussion regarding Open Enrollment

F.1.a. District administration provides information for review and discussion regarding open enrollment for the current year in comparison to the prior three years. Additionally, an updated fortieth day enrollment chart is provided that includes corrected data concerning grade 9 open enrollment numbers.

F.2. Information and Discussion regarding Proposed Policy Revisions 

F.2.a. District administration presents for review proposed revisions to the policies listed below, with no action to be taken at this meeting. The attached memo summarizes the revisions, and the accompanying policy drafts include red strike-through text to indicate deletions and blue text to indicate additions.

• Policy DJE Bidding / Purchasing Procedures
• Policy GCFC Professional Staff Certification and Credentialing Requirements
• Policy GDFA Support Staff Qualifications and Requirements
• Policy IGA Curriculum Development
• Policy IMG Animals in Schools

F.3. Recommend Approval to Establish an Advisory Committee for Possible Bond-Funded Projects

F.3.a. District administration recommends approval to establish an advisory committee to study projects for potential funding in a possible future bond election. The committee would include representation from parents and/or community members on behalf of each school.

G. Business and Finance

G.1. Request Approval to Distribute Instructional Improvement Funds

G.1.a. District administration recommends approval for the December 2024 teacher compensation payment in the amount of $250 from the Instructional Improvement Fund.

G.2. Recommend Award of the Multifunction Copy/Print Management RFP # 25-02-29 to All Copy Products

G.2.a. A Request for Proposal for Multifunction Copy/Print Management, RFP # 25-02-29, was issued on July 15, 2024. Proposals were due on August 12, 2024. The proposals were evaluated by a committee, and the committee is recommending award to All Copy Products. The award of this RFP will result in a five (5) year contract for an estimated total cost over the five years of $608,709. This will be funded from Maintenance & Operations and Unrestricted Capital. Please see the attached Executive Summary for additional information.

H. Adjourn