June 25, 2024 at 6:05 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Recommend Approval to Adopt the Budget for Fiscal Year 2024-2025

A.2.a. District administration recommends approval to adopt the budget for Fiscal Year 2024-2025.

B. Superintendent’s Report

B.1. Update on District Events and Activities

B.1.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, June 25, 2024.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: June 11, 2024 (Public Hearing Minutes and Open Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign District vouchers #6900-6904 and #7000-7010 and Payroll vouchers #2532-2534 and #2601-2610 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #6885-6887 and Payroll vouchers #2524-2530.

D.4. Approval of Requests for Use of District Facilities

D.4.a. District facilities use requests are submitted for approval.

D.5. Approval of Requests for Open Enrollment Students

D.5.a. None for this meeting.

D.6. Approval of Requests for Student Trips

D.6.a. None for this meeting.

D.7. Approval of Requests for Staff Travel

D.7.a. None for this meeting.

D.8. Approval of Personnel Actions

D.8.a. Personnel Actions are submitted for approval.

D.9. Approval of Asset Retirement and Disposals

D.9.a. None for this meeting.

E. Business and Finance

E.1. Recommend Approval of the Food Program Permanent Service Agreement Officials and Signers

E.1.a. Recommend approval for the following officials/signers to be on the Arizona Department of Education’s Food Program Permanent Service Agreement. The agreement is required to be updated due to the change in District leadership. Upon approval, the officials/signers will receive the document to sign electronically.

• Authorized Official – Mrs. Kristine Hammar, Governing Board President
• Designated Official – Mr. Kevin Daily, Governing Board Clerk
• Authorized Signer – Dr. Kevin Stoltzfus, Superintendent
• Authorized Signer – Dr. Audrey Reff, Associate Superintendent
• Authorized Signer – Mrs. Stacy Trueblood, Chief Financial Officer

E.2. Recommend Approval of Student Activities Treasurer and Assistant Treasurer

E.2.a. It is recommended that the Governing Board appoint Stacy Trueblood, Chief Financial Officer, as the Student Activities Treasurer, and Dr. Kevin Stoltzfus, Superintendent, and Monique Mata, Accounting Services Manager, as Assistant Treasurers for the 2024 - 2025 school year.

E.3. Recommend Approval of Authorized Check Signers

E.3.a. Recommend approval of the attached list of authorized check signers for the District’s Wells Fargo Bank accounts effective July 1, 2024.

E.4. Recommend Approval to Contract with ASPIN/MOHAVE Food Services Cooperative, Shamrock Foods and Shamrock Farms for Fiscal Year 2024-2025 Food Services Purchases.

E.4.a. District administration recommends approval to contract with ASPIN/Mohave Food Services Cooperative, Shamrock Foods and Shamrock Farms to purchase food service items such as food, non-food supplies and milk for Fiscal Year 2024-2025. The following cooperative contracts, with the estimated purchase volume, will be used for these purchases:

• ASPIN/Mohave Food Service Cooperative/Shamrock Foods - Mohave RFP 210-SFC-0701 - $900,000 for food and non-food supplies
• Shamrock Farms - Mohave RFP# 21B-SHAM-0701 - $125,000 - for milk

E.5. Recommend Approval of Sole Source Listing for FY 2024-2025

E.5.a. Recommend Board approval of the Sole Source Vendor List for FY 2024-2025.

F. Unfinished Business

F.1. Recommend Approval to Adopt K-5 Science Curriculum

F.1.a. District administration recommends approval to adopt the science curriculum for kindergarten through fifth grade to allow for use across all District elementary schools. The curriculum engages students in the science and engineering practices across the areas of physical science, earth and space science, and life science, developing the habits of mind necessary for more advanced study of the sciences in upper grades. The curriculum has been tabled for a period of 60 days for public review and comment, with no concerns submitted during this time.

F.2. Recommend Approval to Adopt STEAM Curriculum

F.2.a. District administration recommends approval to adopt the curriculum for the new K-6 Science Technology Engineering Arts and Math (STEAM) elementary special program for use across all District elementary schools. The curriculum includes coding and robotics, art and design, technology tools and typing, and explicit connections to our grade-level science and engineering units. The curriculum has been tabled for a period of 60 days for public review and comment, with no concerns submitted during this time.

F.3. Recommend Approval to Adopt New Literature for High School

F.3.a. District administration recommends approval to adopt a work of literature entitled Bloodchild and Other Stories, by Octavia Butler, for use in our high school English classes. This collection of science fiction short stories demonstrates appropriate text complexity coupled with engaging and relevant themes related to aliens, humanity, and alternative worlds. The book has been tabled for a period of 60 days for public review and comment, with no concerns submitted during this time.

G. New Business

G.1. Recommend Approval to Table AP Psychology Textbook

G.1.a. District administration recommends approval to table the textbook entitled Myers' Psychology for the AP Classroom, 4th Edition, for use in high school AP Psychology classes. This textbook is the updated edition of our current AP Psychology text and has been reviewed and recommended by the FWHS AP Psychology teacher.

G.2. Recommend Approval of Revisions to FY2024-2025 Special Activity and Compensation (SAC) Schedule for 2024-2025

G.2.a. District administration recommends approval of revisions to the FY2024-2025 SAC Schedule to include a stipend of $500 for Support Staff Spanish Translator. This stipend would be provided to at least one employee per site who routinely is asked to provide translation support. Additional stipends would be available at sites with larger numbers of Spanish-speaking families. The attached documentation also includes a recommended increase to the existing hourly rate for translation that occurs outside of an employee's regular work day, raising the rate from $15.00 per hour to $17.00 per hour or the employee's regular rate, whichever is greater.

G.3. Recommend Approval of Gifted Scope and Sequence for 2024-2025 School Year

G.3.a. District Administration recommends approval of the 2024-2025 Gifted Program Scope and Sequence. This annual submission and approval is required by the Arizona Department of Education. Changes from prior years include the following: services will be provided at each elementary school rather than transporting students to receive services exclusively at Hendricks Elementary School; MESA at FWJH will be an after-school program rather than an elective within the school day; and textbook/curriculum resources have been updated to align with recent adoptions.

G.4. Information and Discussion regarding New District Website

G.4.a. District administration presents an overview of the new District and school websites that will go live on July 1, 2024, for review and discussion by the Governing Board. No action to be taken.

H. Adjourn