October 8, 2024 at 6:05 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

B. Superintendent’s Report

B.1. Update on District Events and Activities

B.1.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, October 8, 2024.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: September 24, 2024 (Open Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign vouchers #7021-25 - 7030-25 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #7014-25, 7015-25, and 7017-25 and Payroll voucher #2307.

D.4. Approval of Requests for Use of District Facilities

D.4.a. None for this meeting.

D.5. Approval of Requests for Student Trips

D.5.a. None for this meeting.

D.6. Approval of Requests for Staff Travel

D.6.a. Staff travel requests are submitted for approval.

D.7. Approval of Personnel Actions

D.7.a. Personnel Actions are submitted for approval.

D.8. Acceptance of Gifts and Donations

D.8.a. Recommend acceptance of gifts and donations in the amount of $5,927.53 for the period of September 1–September 30, 2024.

D.9. Review of District Financial Statements

D.9.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget Reports as of September 30, 2024.

D.10. Approval of Asset Retirement and Disposals

D.10.a. Approval is requested for the retirement and disposal of assets no longer used by the district as of October 3, 2024.

E. Business and Finance

E.1. Recommend Approval of Fiscal Year 2023-2024 Annual Financial Report and School Level Reporting Form

E.1.a. District administration recommends approval of Fiscal Year 2023-2024 Annual Financial Report and School Level Reporting Form.

F. Unfinished Business

F.1. Recommend Approval of Revisions to Policy IKA Grading / Assessment Systems

F.1.a. District administration recommends approval of revisions to Policy IKA Grading / Assessment Systems. The revisions clarify that written reports of student grades will be provided to parents at least every quarter (revised from every nine weeks), and that grades for students with disabilities who are not in general education classes shall be based on their progress relative to their IEP goals. The accompanying policy draft includes red strike-through text to indicate deletions and blue text to indicate additions. These revisions were presented as an information item for discussion during the Governing Board Meeting on September 24, 2024, and no concerns have been raised.

G. New Business

G.1. Information and Discussion regarding Fortieth Day Enrollment Trends

G.1.a. District administration provides information for review and discussion by the Governing Board regarding fortieth day enrollment trends for the current year in comparison to the prior four years.

G.2. Recommend Approval of Revisions to Proposition 301 Performance Pay Plan for 2024-2025

G.2.a. District administration recommends approval of revisions to the Proposition 301 (Classroom Site Fund) Performance Pay Plan for 2024-2025. Classroom Site Funds are designated by the Arizona Legislature specifically for teacher salaries and include a performance pay component. The Board previously approved the FY2024-2025 maximum performance pay amount of $3910. Each year the District must conduct a review and bring the updated performance-based compensation system to the Governing Board for approval. The attached memo provides an overview of the revisions, and the accompanying draft includes red strike-through text to indicate deletions and blue text to indicate additions.

G.3. Recommend Approval of Field Placement Agreement with Grand Canyon University

G.3.a. District administration recommends approval of a field placement agreement with Grand Canyon University (GCU) for a term of three years, effective through October 8, 2027. This agreement would authorize the District to host GCU student teachers and other educational interns.

G.4. Recommend Approval of Revisions to Position Descriptions

G.4.a. District administration recommends approval to revisions to three position descriptions in the Human Resources department: the Human Resources Manager; the Administrative Assistant to the Assistant/Associate Superintendent for Human Resources; and the District Substitute Coordinator. Draft position descriptions are attached, with red strike-through text indicating deletions and blue text indicating additions. The changes reflect some shifts in responsibilities between the three positions and the transition of open enrollment procedures from Educational Services to Human Resources.

G.5. Discussion and Possible Action regarding Changes to the Bylaws of the Arizona School Boards Association (ASBA)

G.5.a. District administration presents for discussion and possible action information about changes to ASBA's bylaws. The ASBA Governance Committee, with unanimous approval by the ASBA Board of Directors, has proposed these changes to the bylaws to enhance governance practices within ASBA. A memo from the Board of Directors is attached. The draft bylaws also are attached, with red strike-through text indicating deletions and blue text indicating additions. The changes are designed to improve transparency, accountability, and member engagement; in general, the changes clarify the authority of the Board of Directors and the Executive Committee and establish clear operational procedures. After discussion, the Board may consider and take action to approve the changes as follows: a Board Member makes a motion to approve the changes to the bylaws; another Board Member seconds this motion; all Board Members vote. If a majority votes in favor, Paula Alden will submit the Board's "Yes" vote in ASBA's online portal. If a majority opposes the changes, Paula Alden will submit the Board's "No" vote in ASBA's online portal.

H. Executive Session

H.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination, or resignation of a public officer or district employees; concerning preliminary notices of inadequacy of classroom performance.

I. Adjourn