February 27, 2024 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells Junior High School Student Representatives

B.1.a. Student representatives will provide a review of events and activities at Flowing Wells Junior High School in academics, sports, and other extracurricular programs.

B.2. Report from Sentinel Peak High School and Flowing Wells Digital Campus Student Representatives

B.2.a. Student representatives will provide a review of events and activities at Sentinel Peak High School and Flowing Wells Digital Campus in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Recognition of Building Blocks for Character Students

C.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the February Building Blocks for Character Students from Laguna Elementary School and Flowing Wells Jr. High.

C.2. Update on District Events and Activities

C.2.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK- The brief break provides an opportunity for families and friends to leave the meeting.

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, February 27, 2024

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: February 13, 2024 (Open Session Minutes and Executive Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Sign vouchers #6864 - 6873 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #6856-6857 and Payroll voucher #2516.

E.4. Approval of Requests for Use of District Facilities

E.4.a. None for this meeting.

E.5. Approval of Requests for Open Enrollment Students

E.5.a. Requests for open enrollment students are submitted for approval.

E.6. Approval of Requests for Student Trips

E.6.a. None for this meeting.

E.7. Approval of Requests for Staff Travel

E.7.a. Staff travel requests are submitted for approval.

E.8. Approval of Personnel Actions

E.8.a. Personnel Actions are submitted for approval.

E.9. Acceptance of Gifts and Donations

E.9.a. None for this meeting.

E.10. Review of District Financial Statements

E.10.a. None for this meeting.

F. New Business

F.1. Recommend Approval to Hire Douglas Elementary School Assistant to the Principal to Become Effective July 1, 2024

F.1.a. District administration recommends approval of Adriana Garcia to serve as the next Assistant to the Principal at Douglas Elementary School, to become effective July 1, 2024.

F.2. Recommend Approval to Table Economics Textbook

F.2.a. District administration recommends approval to table the textbook and curriculum resource McGraw Hill Economics to allow for public review and comment prior to a formal request to adopt the textbook for use in our high school economics courses.

F.3. Recommend Approval to Revise Policy GBCA Merit / Performance Pay Programs to Clarify Wording

F.3.a. District administration recommends approval to revise Policy GBCA Merit / Performance Pay Programs to clarify language regarding experience step increases for eligible support staff members. Current language states that, for employees who reach an experience step between September 1 and January 31 of a given year (based on their initial hire date), the experience step increase would begin in the first payroll in February. This revision clarifies that the experience step increase begins with the first full pay period in February, which is our current practice. The revision is indicated in the attached policy with strike-through text for deleted language and underlined text for new language.

G. Business and Finance

G.1. Discussion of Tax Credit Contributions for Calendar Year 2023

G.1.a. District administration presents for discussion information related to tax credit contributions for Calendar Year 2023. The Flowing Wells District received $292,683 in tax credit contributions in 2023, compared to $340,096 in 2022. A report summarizing, by school, donations received over the past five years is attached. The District is also required to report actual expenditures from tax credit contributions by February 28th of each year per ARS 43-1089.01. These reports also are attached.

G.2. Recommend Approval of Flowing Wells High School Painting Project to Chasse Building Team

G.2.a. District administration recommends approval to contract with Chasse Building Team to complete the Flowing Wells High School painting project.   The project includes power wash, spot prime and high performance blue paint.  The cost is $122,159 funded with district unrestricted capital.  The project would utilize pricing through the 1GPA JOC Contract # 23-15PV.  Please see attached quote from Chasse Building Team.

G.3. Recommend Approval to Renew Direct Service Agreement with Vail Unified School District for AZEDS Outreach Program for Fiscal Year 2024-2025

G.3.a. District administration recommends approval to renew the Direct Service Agreement with Vail Unified School District for the AZEDS Outreach Program for Fiscal Year 2024-2025 at a cost of $4,500.00. This program provides support and professional development for our Database Administration team regarding student data transmission to the state's AZEDS system. The agreement is attached for review.

H. Executive Session

H.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees; regarding candidates for Assistant Principal/Assistant to the Principal position at Flowing Wells High School.

I. Adjourn