March 26, 2024 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Superintendent’s Report

B.1. Recognition of Building Blocks for Character Students

B.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the March Building Blocks for Character Student from each school.

B.2. Recognition of Support Staff Employee of the Year

B.2.a. Superintendent Dr. Kevin Stoltzfus will recognize the Centennial Elementary School Support Staff Employee of the Year, Judy Lopez.

B.3. Recognition of Outstanding Volunteer of the Year

B.3.a. Superintendent Dr. Kevin Stoltzfus will recognize the Centennial Elementary School Outstanding Volunteer of the Year, Linda Lagen.

B.4. Recognition of Teacher of the Year

B.4.a. Superintendent Dr. Kevin Stoltzfus will recognize the Centennial Elementary School Teacher of the Year, Tiffany Mendola.

B.5. Recognition of Community Partner: R.E. Darling Co., Inc.

B.5.a. Superintendent Dr. Kevin Stoltzfus will recognize representatives from R.E. Darling Co., Inc. for the company's support for our Flowing Wells students and community. 

B.6. Recognition of FWHS Assistant to the Principal, Effective July 1, 2024

B.6.a. Superintendent Dr. Kevin Stoltzfus will recognize Ariana Brown for her selection to serve as Assistant to the Principal at FWHS, effective July 1, 2024.

B.7. Update on District Events and Activities

B.7.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK- The brief break provides an opportunity for families and friends to leave the meeting.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, March 26, 2024.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: March 12, 2024 (Open Session Minutes and Study Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign vouchers for upcoming check batches (to be reviewed at the next Board Meeting). None for this meeting.
Expense and payroll vouchers are presented for Board approval: Expense vouchers #6862-6864 and Payroll vouchers #2518-2519.

D.4. Approval of Requests for Use of District Facilities

D.4.a. District facilities use requests are submitted for approval.

D.5. Approval of Requests for Open Enrollment

D.5.a. Requests for open enrollment students are submitted for approval.

D.6. Approval of Requests for Student Trips

D.6.a. None for this meeting.

D.7. Approval of Requests for Staff Travel

D.7.a. Staff travel requests are submitted for approval.

D.8. Approval of Personnel Actions

D.8.a. Personnel Actions are submitted for approval.

D.9. Approval of Asset Retirement and Disposals

D.9.a. Approval is requested for the retirement and disposal of assets no longer used by the district as of March 21, 2024.

E. New Business

E.1. Recommend Approval to Table Financial Mathematics Textbook

E.1.a. District administration recommends approval to table the textbook and curriculum resource National Geographic/Cengage Financial Algebra, 2nd Edition to allow for public review and comment prior to a formal request to adopt the textbook for use in our high school Finance Math courses.

E.2. Review of Revisions to Retention Policies

E.2.a. District administration presents revisions to retention policies, regulations, and exhibits for review and discussion. No action is to be taken during the current meeting. The proposed revisions seek to provide coherence between the District's policies and practices, with promotion/retention decisions anchored in a comprehensive evaluation of many variables and feedback from many stakeholders, including parents, teachers, and specialists. The attached drafts include strikethrough text to indicate deletions and underlined text to indicate additions.

F. Business and Finance

F.1. Recommend Acceptance of Fiscal Year 2023 Audit Reports and Compliance Questionnaire

F.1.a. A.R.S. 15-914 requires school districts that have an adopted M&O budget limit in excess of $2,000,000 annually to contract for an annual financial statement audit and the completion of the USFR compliance questionnaire. School districts that expend more than $750,000 in federal revenues must also contract for a federal single audit. Section H of the statute now requires the Governing Board to publicly accept all audits and compliance questionnaires through a roll call vote. The FY2023 Annual Comprehensive Financial Report, USFR Compliance Questionnaire, Single Audit Reporting Package, and Governance Communication Letter are presented for review and recommended acceptance.

F.2. Recommend Approval to Distribute Instructional Improvement Funds

F.2.a. District administration recommends approval of a May 2024 teacher compensation payment in the amount of $300.00 per teacher from the Instructional Improvement Fund.

F.3. Recommend Award of the Flowing Wells High School West Gym Roof and HVAC Replacement Bid # 24-04-25 to Edge Construction

F.3.a. District administration recommends award of the Flowing Wells High School West Gym Roof and HVAC Replacement to Edge Construction at a cost of $3,540,000. This project is expected to be funded through a Building Renewal Grant from the School Facilities Division of the Arizona Department of Administration. Additional information is attached.

G. Unfinished Business

G.1. Recommend Approval of Revision to Policy GCCA Professional Staff Sick Leave

G.1.a. District administration recommends approval to revise Policy GCCA Professional Staff Sick Leave, which was brought for discussion during the Governing Board Meeting on March 12, 2024. The attached memo summarizes the revision, and the accompanying policy draft includes underlined text to indicate additions. The revision would clarify that permanent substitutes are able to carry forward unused accrued sick leave and use accrued sick leave in a manner consistent with other professional staff members.

H. Executive Session

H.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees; concerning resignation of a District Officer.

I. Adjourn