September 26, 2022 at 5:30 PM - Regular Meeting
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1) Call to Order of regular meeting and roll call of Board Member attendance
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2) Consider approval of the Agenda
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3) Recognition of visitors and public input on agenda items
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4) Consider Consent Agenda:
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4)1. Minutes of the August 22, 2022 Regular Meeting.
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4)2. Notes of the August 22, 2022 Facilities Committee Meeting, August 30, 2022 Community Education Advisory meeting & September 16, 2022 Activities Committee Meeting.
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4)3. Acceptance of donation of books from Geraldine Davidson in the valued amount of $150.00.
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5) Reports to the Board:
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5)1. Community Ed Coordinator - Ashley Engh
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5)2. Activities Director - Frank Bartsch
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5)3. Behavioral/Instructional Coach - Amanda Fjeld
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5)4. Superintendent/Principal - Jonathan Payne
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6) Administration:
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6)1. Consider approval of change to 2022-2023 K-12 Calendar.
Description:
**Last date of religious release has been moved up one week due to 4/5/23 conflict.
** Senior Class requested Graduation be moved by to Friday May 26 instead of Thursday May 25.
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6)2. Consider approval of Amended and Revised Joint Powers Agreement with IASC.
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6)3. Discussion regarding virtual options for school board meetings.
Description:
Options to consider:
*Zoom - $149.90 annually. No limit on length of calls. Anyone can join at anytime throughout the meeting *GoogleMeet - Free. However, people need to be sent invites and added to the meeting when they attend. We would need a deadline for people to contact the district for a meeting invite and if they don't join the meeting by the time it starts they wont be included in the meeting. *Facebook Live - Free. However, only accessible to those with Facebook. Facebook Live does have a history of issues with resolution and sound so could cause issue if a glitch happens and discussion is not heard clearly. *Discontinue virtual options for all board meetings.
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6)4. Consider approval of Resolution of Governing Board Supporting Form A Application to Minnesota State High School League Foundation.
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6)5. Consider approval of the appointment of Deacon Laine and Lila Melloch as student representation for the School Board.
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6)6. Discussion to set a date and time for the special meeting to canvas the election results.
Description:
Recommendation by the Auditor is 3-10 days after the election for finalized counts. Recommendation to have special meeting Monday November 14th due to Veterans Day November 11th and IASC meeting November 15th.
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7) Finance:
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7)1. Approval of August monthly Claims and Accounts and Cash Flow report
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7)2. Consider Proposed/Preliminary Tax Levy Certification.
Description:
Levy - Three year comparisons of payable 2021, 2022 and 2023 attached. Truth and Taxation Meeting is set for December 19th, 2022, 6pm, Floodwood School Media Center.
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8) Personnel:
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8)1. Consider approval to hire Troy Otterson, Social Worker/School Counselor, (MA+30, step 5), pending successful background check.
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8)2. Consider approval to hire Kelli Ellingson, High School Math Teacher, (MA+30, step 13), pending successful background check.
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8)3. Consider approval of substitute assignment sheet for Geraldine Davidson.
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8)4. Consider approval of substitute assignment sheet for Jennie Hanson.
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8)5. Consider approval of substitute assignment sheet for Patricia Johnson.
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8)6. Consider approval of substitute non certified staff assignment sheet for Debbie Ruzynski.
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8)7. Discussion and consider approval to request purchase of 0.2 FTE services from Hill City ISD 002 of Early Childhood Coordinator.
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9) Facilities:
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9)1. Update on Polar Cubs Childcare Center from the negotiating team.
Description:
*Attached is proposed PCCC business plan
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9)2. Consider approval of Resolution to consider lease of rooms not needed for school purposes and will not interfere with educational programs.
Description:
Revised resolution for 6 rooms vs 4 rooms that was approved at prior meeting.
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9)3. Consider approval of agreement for professional services with Short Elliott Hendrickson Inc. for architectural consultation pending surety bond from Polar Cubs Childcare Center to cover the $9,800.00 cost.
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10) Policy:
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10)1. Consider adoption of Nonsubstantial changes to Policies: 104, 420, 506, 508, 509, 517, 525, 527, 528, 529, 532, 533, 601, 602, 613, 618, 619, 620, 624, 701, 701.1, 702, 703, 704, 705, 706, 707, 710, 711, 712, 713, 714, 720, 801, 802, 805, 901, 902, 903, 906 and 907. (only 1 reading required)
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10)2. First of three readings to changes to policy 522 and 722.
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11) Meeting Announcements times:
These meetings will take place between now and the next regular meeting
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12) Adjournment
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