July 17, 2024 at 6:00 PM - Organizational and Regular Board Meeting

I. ORGANIZATIONAL MEETING

I.A. Call to Order

I.A.1) Pledge of Allegiance

I.A.2) Roll Call

I.B. Election of Board Officers for 2024-25

I.B.1) President Nominations: Superintendent, Sean Williams, requests nominations for the office of President.

I.B.2) Vice President Nominations: Superintendent, Sean Williams, requests nominations for the office of Vice President.

I.B.3) Secretary Nominations: Superintendent, Sean Williams, requests nominations for the office of Secretary.

I.B.4) Treasurer Nominations: Superintendent, Sean Williams, requests nominations for the office of Treasurer.

I.C. Board of Education Meeting Schedule for 2024-25

I.C.1) Regular Meetings: The Regular Meetings of the Eaton RESA Board of Education for 2024-25 will be held on the third Wednesday of each month, at 6:00 p.m. at the Packard building, unless otherwise noted.

I.C.2) Board Election Meeting: The Board Election Meeting to elect Board members to the Eaton RESA Board of Education shall be held on June 2, 2025, at 6:00 p.m. at the Packard building.

I.C.3) Public Hearing on Budget: The Public Hearing on Budget of the Eaton RESA Board of Education for 2024-25 will be held on June 11, 2025, at 6:00 p.m. at the Packard building.

I.C.4) Organizational Meeting: The Organizational Meeting of the Eaton RESA Board of Education for 2024-25 will be held on July 16, 2025, at 6:00 p.m. at the Packard building.

I.D. Designation of Depositories and Authorized Signatures for 2024-25

I.D.1) Current Bank Accounts: PNC Bank, the Michigan Class Investment Pool, and Michigan Liquid Asset Fund

I.D.2) Authorized Signers: The Board President, Board Treasurer, and the Executive Director of Finance & Operations

I.E. Board Committee Appointments for 2024-25: The Board has established two committees: 1) Finance and Audit Committee and 2) Building and Grounds Committee. Each committee will be comprised of two appointed Board members.

I.E.1) Board President requests two Board members volunteer for appointment to the Finance and Audit Committee.

I.E.2) Board President requests two Board members volunteer for appointment to the Building and Grounds Committee.

I.F. Legal Counsel for 2024-25: The Superintendent is requesting the designation of the following legal counsel for Eaton RESA for 2024-25.

I.F.1) Thrun Law Firm, 2900 West Road, Suite 400, East Lansing, MI 48823

I.F.2) Steven D. Lowe, PC, PO Box 430, Haslett, MI 48840

I.F.3) Clark Hill, PLC, 500 Woodward Avenue, Suite 3500, Detroit, MI 48226

I.F.4) Secrest, Wardle, Lynch, Hampton, Truex & Morley, 2600 Troy Center Drive, PO Box 5025, Troy, MI 48007

II. REGULAR BOARD MEETING

II.A. Approval of Agenda

II.B. Presentation

II.B.1) Eaton RESA Strategic Plan Progress Update: The Superintendent will provide the Board with a progress update to the district’s Strategic Plan.

II.C. Audience Participation

II.D. Action Items

II.D.1) Consent Agenda

II.D.1)a. 6/12/24 Public Hearing on Budget and Regular Board Meeting Minutes

II.D.1)b. 6/12/24 Closed Session Meeting Minutes

II.D.1)c. 6/24/24 Special Board Meeting Minutes

II.D.1)d. Personnel Report

II.D.1)e. Board Bills and Disbursement Report

II.D.2) Audit Services – Three-Year Proposal: Maner Costerisan has provided audit services for the District since 2016. Fiscal Year 2024 is the last year of service under the current proposal. At this time, we have received a service proposal for three additional years for a nominal increase in fees. Tina Monroe, Executive Director of Finance & Operations, is requesting that the Board approve the three-year audit services proposal with Maner Costerisan for fiscal years 2025, 2026, and 2027.

II.D.3) Child and Adolescent Health Centers Infrastructure Contract: Kim Thalison, Director of School Wellness & Prevention Services, is requesting that the Board authorize the Superintendent to execute an agreement with the Michigan Department of Health and Human Services in an amount not to exceed $250,000 for infrastructure expenses for the school-based health clinic located at Grand Ledge High School (GLHS). The agreement is from June 1, 2024, through September 30, 2024.

II.D.4) Amended Grand Ledge Public Schools (GLPS) Subcontract: Kim Thalison, Director of School Wellness & Prevention Services, is requesting that the Board authorize the Superintendent to execute an amended subcontract agreement with GLPS for an additional $250,000, plus carry-over funds, increasing the total agreement to $475,051 through September 30, 2024. The subcontract provides infrastructure and construction expenses related to the school-based health clinic located at Grand Ledge High School (GLHS). Costs related to the subcontract will be paid for using Michigan Department of Health and Human Services implementation and infrastructure grant funds.

II.D.5) 2024-25 Meadowview School Student/Parent Handbook: Dr. Sarah Parker, Director of Meadowview Programs & Technical Assistance, is requesting that the Board approve the updated Meadowview School Student/Parent Handbook for the 2024-25 school year.

II.D.6) 2024-25 Contracted School Psychologist Services: Kelly Hager, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute an agreement with PresenceLearning, Inc. in an amount not to exceed $200,000 to provide the current 1.5 FTE contracted virtual school psychologist vacancies. The agreement is from August 15, 2024, through June 6, 2025.

II.D.7) 2024-25 Contracted School Social Worker Services: Kelly Hager, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute an agreement with PresenceLearning, Inc. in an amount not to exceed $850,000 to provide the current 7.0 FTE contracted virtual school social worker vacancies. The agreement is from August 15, 2024, through June 6, 2025.

II.D.8) 2024-25 Contracted School Social Worker Services: Kelly Hager, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute an agreement with Sunbelt Staffing, LLC in an amount not to exceed $133,216 to provide the current 1.0 FTE contracted school social worker vacancy. The agreement is from August 15, 2024, through June 6, 2025.

II.D.9) 2024-25 Contracted School Social Worker Services: Kelly Hager, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute an agreement with AMN Healthcare, Inc. in an amount not to exceed $110,080 to provide the current 1.0 FTE contracted school social worker vacancy. The agreement is from September 15, 2024, through June 6, 2025.

II.E. Information Items

II.E.1) First Reading – Board Policy Update: Based on review by the Superintendent, the following revised policy is being shared with the Board for first reading. These changes are requested to align with new state and federal requirements regarding Title IX.

II.E.1)a. Revised Policy #2266

II.F. Board Member Reports & Requests

II.G. Correspondence

II.G.1) Upcoming Events

II.G.1)a. Superintendent's Evaluation Tool Training, August 12, 2024, at 6:30 p.m., Grand Ledge Sawdon Administration Building

II.G.1)b. Welcome Back Celebration, August 15, 2024, at 7:45 a.m., Hilton Garden Inn

II.G.1)c. Regular Board Meeting, August 21, 2024, at 6:00 p.m., Eaton RESA

II.H. Adjournment