March 7, 2024 at 6:00 PM - Regular Meeting

I. OPENING

I.1. Call to Order
If you have questions or comments related to items not on the agenda, you may address the Board during Part IV of the agenda. For public comment related to items which are listed on the agenda for discussion and possible legal action, you may provide input during the time the Board discusses the item.  In either case, please complete a "Request to Speak" Form and submit it to the Board Secretary. Your name will be called when it's your turn to speak.

I.2. Roll Call

I.3. Pledge of Allegiance

I.4. Moment of Silence

I.5. Adoption of Agenda

II. EXECUTIVE SESSION

II.1. The Board may call for executive session pursuant to A.R.S. §38-431.03(A)(3) and (4) for discussion or consultation for legal advice with the attorney for the District concerning Superintendent contract and discussion or consultation with the District's attorney in order to consider its position and instruct its attorneys regarding the Governing Board's position on the proposed terms of a Superintendent contract that is the subject of negotiations.

III. ACTION ITEMS - DISTRICT BUSINESS
(Specific items of District business as listed for consideration - may include various categorical areas as the business of the District necessitates Board discussion, deliberation, and action)

III.1. New Superintendent’s contract terms- The Board may consider and instruct its attorney to act according to instructions given in executive session concerning the proposed terms of a Superintendent's contract.

IV. Public Comments 
At the conclusion of the call to the public, Board members may respond to any criticism made by an individual who addressed the Board.  Board members may also direct staff to review the concern or request the item be discussed at a future meeting.  Board members may not discuss or take legal action on matters raised during this open call to the public. If you have submitted a Request to Speak form, the Board President will call upon you and ask that you please identify yourself by clearly stating for the record your name and address. Citizens are asked to restrict their comments to three (3) minutes. Groups wishing to speak should select a spokesperson to represent the view of the group. (Board President may refrain from reciting this section if no RTS forms have been submitted).

V. Board Meeting Minutes Not Previously Approved

V.1. Meetings

• February 8, 2024 - Regular Meeting
• February 8, 2024 - Executive Session
• February 9, 2024 - Special Meeting
• February 9, 2024 - Executive Session

VI. Presentation and Reports
(Notice must be specific as to the type of report that will be given, subject matter and who will be making the report. The Board may engage in discussion but will take no action during the meeting.)

VI.1. Superintendent's Report

• Superintendent Mike Westcott will provide an update on current campus grounds and building projects with Finance Director Lynn Leonard. An update will also be provided with respect to our property lease and payment from Verizon.
• Superintendent Mike Westcott will introduce Genna Adams and her Education Professions Dual enrolled Yavapai and VACTE students to present a project on vape awareness for early grades.

VI.2. Board Member Report(s)
Board Member Carol Anne Teague will report on the Theatre Production: Rock of Ages.

VI.3. Administration Report
Principal Genie Gee will introduce these presenters:

• Student Council Representatives to include Jackie Lara Valenzuela, Zahyra Cejudo, Aaliyah Myers, & Jeremiah Libby.

VII. ACTION ITEMS - CONSENT
(Specific information on routine vouchers and personnel will be available at the District Office 24 hours prior to Board Meetings. Please see the Governing Board Secretary during regular office hours. All items listed hereunder are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the consent agenda and will be discussed separately.)

VII.1. Approval of Routine Vouchers

VII.1.1. Expense
#1027 - $167,082.36
#1028 - $  57,193.60
#1029 - $102,336.46

VII.1.2. Payroll
#18 - $423,797.35
#19 - $392,168.45

VII.1.3. Bookstore Activity

VII.2. Personnel - HR Report

• Classified, Certified, & Administration
• Spring Sports Coaches & Stipends
• Job Description- Administrative Assistant District Office & Payroll/Personnel Specialist

VII.3. Donation

• Hope Center Report
• Hope Center - New Men's Clothing-Thomas Coultas
• (6) Prom Tickets - Carol Anne Teague

VII.4. Policy Second Readings

• Modifications to Policy IJL©Library Materials Selection and Adoption.  (Staff Resource: Mike Westcott)

VIII. ACTION ITEMS - DISTRICT BUSINESS
(Specific items of District business as listed for consideration - may include various categorical areas as the business of the District necessitates Board discussion, deliberation, and action)

VIII.1. Employee Benefits for School Year 2024-25- Discussion and possible approval of Employee Benefits to include: Medical/Dental/Vision/Short Term Disability/Life Insurance for 2024-25. School Year. (Staff Resource: Lynn Leonard)

VIII.2. Proposed Support Staff Paid Holidays for School Year 2024-25- Discussion and possible approval of the proposed Professional Staff and Support Staff Paid Holidays for 2024-25. (Staff Resource: Lynn Leonard)

VIII.3. Federal Single Audit, USFR Compliance Questionnaire, and 2023 Comprehensive Financial Report- Consideration and possible acceptance of the 2023 Single Audit, USFR Compliance Questionnaire, and Comprehensive Financial Report.  (Staff Resource: Lynn Leonard)

VIII.4. HVAC Unit Replacement Project- Consideration and possible approval of recommendation to award IFB #23-24-001 for the Mingus Union HS HVAC Units Replacement Project to Comfort Systems USA Southwest, as the lowest responsive and responsible bidder, in the amount of $2,358,681.00, which includes all bonds and required taxes. (Staff Resource: Lynn Leonard and Mike Westcott)

VIII.5. Addition of Girls Flag Football to our AIA Sanctioned Interscholastic sports offerings- Consideration and possible approval of Girls Flag Football as an interscholastic sport offered by MUHS.  (Staff Resource: Yancey DeVore)

IX. INFORMATION AND DISCUSSION ITEMS 
(Matters about which the Board may engage in discussion but will take no action during the meeting)

IX.1. USTA Serve Tennis Automated Court Booking System- Information and discussion regarding the Serve Tennis Automated Tennis Court Booking System and Associated Hardware. (Staff Resource: Mike Westcott)

IX.2. First reading of ASBA Policy Advisories 763-786- Information and discussion regarding the Arizona School Boards Association's recent release of Policy Advisories 763-786. (Staff Resource: Mike Westcott)

IX.3. First reading of District Policy KF Community Use of School Facilities-  Information and discussion regarding recommended modifications to Policy KF.  (Staff Resource: Mike Westcott)

IX.4. First reading of District Policy IKF Graduation Requirements- Information and discussion regarding recommended modifications to Policy IKF.  (Staff Resource:  Mike Westcott)

X. EXECUTIVE SESSION

X.1. Pursuant to A.R.S. §38-431.03 (A) (1)-The Board may vote to convene in executive session to discuss the evaluation and completion of the Superintendent’s Pay for Performance Plan.  Only members of the Board and those individuals whose presence is reasonably necessary for the Board to carry out its executive session responsibilities may attend the executive session. No action will be taken in the Executive Session.  All business conducted in executive session is confidential.

XI. ACTION ITEMS - DISTRICT BUSINESS
(Specific items of District business as listed for consideration - may include various categorical areas as the business of the District necessitates Board discussion, deliberation, and action)

XI.1. Evaluation of the Superintendent's Performance Pay Plan- Consideration and possible approval of the Superintendent’s Performance Pay Plan and goal achievement as specified by the Superintendent’s 2021-2024 contract, Exhibit A, and related to the Superintendent’s goals for the 2023-24 school year.

XII. INFORMATION ONLY ITEMS
(The Board will not propose, discuss, comment, or take legal action during the meeting)

XII.1. Requests for Future Agenda Items
(Discussion of items is not in order)

XIII. ADJOURNMENT