Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
6.A. Minutes of the August 12, 2024, Special Board Meeting
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
6.C. FY24 Warrants
  1. General Fund - #1442
6.D. FY25 Purchase Orders
  1. General Fund - #189-230
  2. Building Fund - #43-49
  3. Insurance Loss Fund - #7
6.E. FY25 Warrants
  1. General Fund - #57-136
  2. Building Fund - #8-29
  3. Insurance Loss Fund - #1-3
6.F. FY25 Change Order
  1. General Fund Purchase Order #2025-11-146 - Vendor Change from Archway Book Depository to Houghton Mifflin Company
  2. Approve Synchrony Mastercard as Alternate Payee for Bank of America Mastercard purchase orders 
6.G. Purchasing Card Program (P-Card) through Arvest Bank presentation and authorization for Superintendent to proceed with establishing the program
6.H. School Rental Requests as listed, any others at hand
6.I. Out-of-State Trip Requests
  1. BITE Organization, Gala Miller, Joplin MO, November 7, to compete in MSSU Business Competition
  2. Notification only - FFA Cattle Grading, South Coffeyville, September 6 - Superintendent-approved trip
6.J. Fundraising Activities Requests as listed, any others at hand
  1. FFA Blue/Gold, T&D Meat, DS's Meat Sales - September 24 through May 25
  2. FFA Pie Supper - February 25
  3. FFA OMYGA Goat and Sheep Show - January 25
  4. MS/HS Account, Vending Machine Sales - September 24 through May 25
  5. BPA Cow Patty Bingo, Sonic/Discount Cards, Community Computer Class, Woodshed Window Wash - 2nd Semester TBD through May 2025
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Presentation from Patten & Odom, CPAs, PLLC Auditing Firm, on the FY25 Estimate of Needs
7.B. Discussion, consideration, and action to approve the FY25 Estimate of Needs as prepared for Welch Public Schools
7.C. Discussion, consideration, and action to approve the FY25 Appropriations for Welch Public Schools
7.D. Discussion, consideration, and action on Open Transfer Student Capacity for 2nd Quarter
7.E. Discussion, consideration, and action on Quote from 4-State Fencing for security perimeter around the District facilities
7.F. Discussion, consideration, and action on Quote from Pro-Door LLC for replacement and repairs on all exterior doors in the new gymnasium and elementary building for security grant expenses
7.G. Discussion, consideration, and action on the architect plan for the new auxiliary gymnasium and proposed estimated cost as presented from Tyler Marion and Dayna Williams
7.H. Discussion, consideration, and action on the Board of Education purchasing the Rosenstein, Fist & Ringgold Board Policy Manual and authorizing Superintendent to begin the steps of reviewing the manual for any requested changes, updating local policies, and after RFR review, the Board will be presented an updated board policy for approval
7.I. Discussion, consideration, and action on adopting and/or revising the following Board policies from the OSSBA:
  1. CKAH-P - Sudden Cardiac Emergency Response Plan - DRAFT - NEW
  2. DBCA - Standards of Performance and Conduct for Teachers - DRAFT
  3. DO - Termination of Employment - Teachers - DRAFT
  4. DOAC - Support Personnel Suspension Demotion or Termination - DRAFT
  5. DOBD - Suspension of Certified Personnel - DRAFT
  6. EGG - Prohibition of Race and Sex Discrimination in Curriculum - DRAFT
  7. EIA-R4 - Student Retention - Regulation - DRAFT
  8. EIA-R5 - Midyear Promotion Fourth Grade - DRAFT - Removed from Law
  9. EKBA - Strong Readers Act - DRAFT
  10. EMI - Voluntary Private Prayer and Moment of Silence - DRAFT
  11. FGBD - NIL Student Athletics and Activities - DRAFT - NEW
7.J. Discussion, consideration, and action to approve a 1080-hour and 172-day School Year calendar for SDE Accreditation
8. Proposed Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Certified Staff Extra Duty Contracts and Assignments
  2. Execution of Certified Staff Extra Duty Contracts
  3. Execution of Certified Employment Contracts
  4. Execution of Support Employment Contracts
  5. Addendum to Superintendent's Contract
  6. Resignation of Julie Buchanan, Certified Teacher
  7. Employment of Jeremy Watters, Emergency Certified Teacher on a Temporary Contract for SY24-25
  8. Athletic Extra Duty Assignments for Jeremy Watters as Middle School and High School Assistant Baseball coach for SY24-25 
  9. Employment of Misty Johnson as Substitute for SY24-25
9. Action to convene in Executive Session
10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
11. Discussion, consideration, and action regarding the employment, contracts, duties, and assignments for FY25 for the following:
Proposed Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Certified Staff Extra Duty Contracts and Assignments
  2. Execution of Certified Staff Extra Duty Contracts
  3. Execution of Certified Employment Contracts
  4. Execution of Support Employment Contracts
  5. Addendum to Superintendent's Contract
  6. Resignation of Julie Buchanan, Certified Teacher
  7. Employment of Jeremy Watters, Emergency Certified Teacher on a Temporary Contract for SY24-25
  8. Athletic Extra Duty Assignments for Jeremy Watters as Middle School and High School Assistant Baseball coach for SY24-25 
  9. Employment of Misty Johnson as Substitute for SY24-25
12. New Business
13. Adjournment
Agenda Item Details Reload Your Meeting
NOTE:  The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. 
Meeting: September 10, 2024 at 5:30 PM - Regular Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
Agenda Item:
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
Action(s):
Motion passed:
Motion to approve Consent Agenda Items (List Item# s and descriptions). This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
6.A. Minutes of the August 12, 2024, Special Board Meeting
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
6.C. FY24 Warrants
  1. General Fund - #1442
Agenda Item:
6.D. FY25 Purchase Orders
  1. General Fund - #189-230
  2. Building Fund - #43-49
  3. Insurance Loss Fund - #7
Agenda Item:
6.E. FY25 Warrants
  1. General Fund - #57-136
  2. Building Fund - #8-29
  3. Insurance Loss Fund - #1-3
Agenda Item:
6.F. FY25 Change Order
  1. General Fund Purchase Order #2025-11-146 - Vendor Change from Archway Book Depository to Houghton Mifflin Company
  2. Approve Synchrony Mastercard as Alternate Payee for Bank of America Mastercard purchase orders 
Agenda Item:
6.G. Purchasing Card Program (P-Card) through Arvest Bank presentation and authorization for Superintendent to proceed with establishing the program
Agenda Item:
6.H. School Rental Requests as listed, any others at hand
Agenda Item:
6.I. Out-of-State Trip Requests
  1. BITE Organization, Gala Miller, Joplin MO, November 7, to compete in MSSU Business Competition
  2. Notification only - FFA Cattle Grading, South Coffeyville, September 6 - Superintendent-approved trip
Agenda Item:
6.J. Fundraising Activities Requests as listed, any others at hand
  1. FFA Blue/Gold, T&D Meat, DS's Meat Sales - September 24 through May 25
  2. FFA Pie Supper - February 25
  3. FFA OMYGA Goat and Sheep Show - January 25
  4. MS/HS Account, Vending Machine Sales - September 24 through May 25
  5. BPA Cow Patty Bingo, Sonic/Discount Cards, Community Computer Class, Woodshed Window Wash - 2nd Semester TBD through May 2025
Agenda Item:
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Presentation from Patten & Odom, CPAs, PLLC Auditing Firm, on the FY25 Estimate of Needs
Agenda Item:
7.B. Discussion, consideration, and action to approve the FY25 Estimate of Needs as prepared for Welch Public Schools
Action(s):
Motion passed:
Motion to approve the FY25 Estimate of Needs as prepared for Welch Public Schools. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.C. Discussion, consideration, and action to approve the FY25 Appropriations for Welch Public Schools
Action(s):
Motion passed:
Motion to approve the FY25 Appropriations for Welch Public Schools. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.D. Discussion, consideration, and action on Open Transfer Student Capacity for 2nd Quarter
Action(s):
Motion passed:
Motion to approve the Open Transfer Student Capacity for 2nd Quarter. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.E. Discussion, consideration, and action on Quote from 4-State Fencing for security perimeter around the District facilities
Action(s):
Motion passed:
Motion to approve the quote from 4-State Fencing for security perimeter around the District facilities. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.F. Discussion, consideration, and action on Quote from Pro-Door LLC for replacement and repairs on all exterior doors in the new gymnasium and elementary building for security grant expenses
Action(s):
Motion passed:
Motion to approve quotes from Pro Door for repairs to doors as quoted. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.G. Discussion, consideration, and action on the architect plan for the new auxiliary gymnasium and proposed estimated cost as presented from Tyler Marion and Dayna Williams
Action(s):
Motion passed:
Motion to approve the architect plan for the new auxiliary gymnasium and proposed estimated cost as presented by Jeremy Ramsey for Tyler Marion and Dayna Williams. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.H. Discussion, consideration, and action on the Board of Education purchasing the Rosenstein, Fist & Ringgold Board Policy Manual and authorizing Superintendent to begin the steps of reviewing the manual for any requested changes, updating local policies, and after RFR review, the Board will be presented an updated board policy for approval
Action(s):
Motion Tabled:
Motion to approve purchasing the Rosenstein, Fist & Ringold Board Policy Manual and authorizing Superintendent to begin the steps of reviewing the manual for any requested changes and updating local policies, with an updated board policy manual to be presented for board approval. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, Tabled.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.I. Discussion, consideration, and action on adopting and/or revising the following Board policies from the OSSBA:
  1. CKAH-P - Sudden Cardiac Emergency Response Plan - DRAFT - NEW
  2. DBCA - Standards of Performance and Conduct for Teachers - DRAFT
  3. DO - Termination of Employment - Teachers - DRAFT
  4. DOAC - Support Personnel Suspension Demotion or Termination - DRAFT
  5. DOBD - Suspension of Certified Personnel - DRAFT
  6. EGG - Prohibition of Race and Sex Discrimination in Curriculum - DRAFT
  7. EIA-R4 - Student Retention - Regulation - DRAFT
  8. EIA-R5 - Midyear Promotion Fourth Grade - DRAFT - Removed from Law
  9. EKBA - Strong Readers Act - DRAFT
  10. EMI - Voluntary Private Prayer and Moment of Silence - DRAFT
  11. FGBD - NIL Student Athletics and Activities - DRAFT - NEW
Action(s):
Motion passed:
Motion to adopt and/or revise the following Board policies from the OSSBA: 11) CKAH-P - Sudden Cardiac Emergency Response Plan - DRAFT - NEW; 2) DBCA - Standards of Performance and Conduct for Teachers - DRAFT; 3) DO - Termination of Employment - Teachers - DRAFT; 4) DOAC - Support Personnel Suspension Demotion or Termination - DRAFT; 5) DOBD - Suspension of Certified Personnel - DRAFT; 6) EGG - Prohibition of Race and Sex Discrimination in Curriculum - DRAFT; 7) EIA-R4 - Student Retention - Regulation - DRAFT; 8) EIA-R5 - Midyear Promotion Fourth Grade - DRAFT - Removed from Law; 9) EKBA - Strong Readers Act - DRAFT; 10) EMI - Voluntary Private Prayer and Moment of Silence - DRAFT; 11) FGBD - NIL Student Athletics and Activities - DRAFT - NEW. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.J. Discussion, consideration, and action to approve a 1080-hour and 172-day School Year calendar for SDE Accreditation
Action(s):
Motion passed:
Motion to approve a 1080-hour and 172-day School Year calendar for SDE Accreditation. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
8. Proposed Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Certified Staff Extra Duty Contracts and Assignments
  2. Execution of Certified Staff Extra Duty Contracts
  3. Execution of Certified Employment Contracts
  4. Execution of Support Employment Contracts
  5. Addendum to Superintendent's Contract
  6. Resignation of Julie Buchanan, Certified Teacher
  7. Employment of Jeremy Watters, Emergency Certified Teacher on a Temporary Contract for SY24-25
  8. Athletic Extra Duty Assignments for Jeremy Watters as Middle School and High School Assistant Baseball coach for SY24-25 
  9. Employment of Misty Johnson as Substitute for SY24-25
Agenda Item:
9. Action to convene in Executive Session
Action(s):
Motion passed:
Motion to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items: 1) Certified Staff Extra Duty Contracts and Assignments; 2) Execution of Certified Staff Extra Duty Contracts; 3) Execution of Certified Employment Contracts; 4) Execution of Support Employment Contracts; 5) Addendum to Superintendent's Contract; 6) Resignation of Julie Buchanan, Certified Teacher; 7) Employment of Jeremy Watters, Emergency Certified Teacher on a Temporary Contract for SY24-25. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
11. Discussion, consideration, and action regarding the employment, contracts, duties, and assignments for FY25 for the following:
Proposed Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Certified Staff Extra Duty Contracts and Assignments
  2. Execution of Certified Staff Extra Duty Contracts
  3. Execution of Certified Employment Contracts
  4. Execution of Support Employment Contracts
  5. Addendum to Superintendent's Contract
  6. Resignation of Julie Buchanan, Certified Teacher
  7. Employment of Jeremy Watters, Emergency Certified Teacher on a Temporary Contract for SY24-25
  8. Athletic Extra Duty Assignments for Jeremy Watters as Middle School and High School Assistant Baseball coach for SY24-25 
  9. Employment of Misty Johnson as Substitute for SY24-25
Action(s):
Motion passed:
Motion to approve items 1-9 Item 5 additional duties as listed. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
12. New Business
Agenda Item:
13. Adjournment
Action(s):
Motion passed:
Motion to adjourn. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
 

Web Viewer