Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
6.A. Minutes of the April 8, 2024, Regular meeting and the May 14, 2024, Special Meeting
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
6.C. FY24 Purchase Orders
  1. General Fund - #327-340
  2. Building Fund - #58-62
6.D. FY24 Warrants
  1. General Fund - #995-1067
  2. Building Fund - #97
6.E. School Rental Requests as listed, any others at hand
6.F. Fundraising Activities Requests as listed, any others at hand
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Discussion and possible action on Middle School G/T students to travel to Chicago IL for National Academic Championship, July 7-10, 2024   
7.B. Discussion and possible action on the 2024 Academic Summer School Extra Duty Wage Schedule for Elementary, Middle, and High School
7.C. Discussion and possible action to approve Welch Public Schools as a worksite for the Cherokee Nation Career Services Supplemental Youth Employment Program
7.D. Discussion and possible action on transferring activity funds from Athletics #803 to #839 Quiz Bowl $250.00 and #804 Seniors $100.00 for Baseball/Softball concessions
7.E. Discussion and possible action on the Welch Public Schools' Food Service Management Agreement with Opaa! Food Management of Oklahoma LLC and the Amendment to Renew Fixed Price Food Service Management Contract for the 2024-2025 School Year
7.F. Discussion and possible action on NEO Orthopedics & Rehabilitation, LLC, Independent Contract & Service Agreement for FY25
7.G. Discussion and possible action to approve an agreement with AAVCOR, LLC, to perform drug and alcohol testing for students and bus drivers for FY25
7.H. Discussion and possible action to cancel the Service Agreement with Alcohol & Drug Testing Inc and provide at least 30 days' notice prior to the end of the fiscal year
7.I. Discussion and possible action on Contractor Agreement and Service Agreement between Royalty Speech Therapy, LLC, for FY25
7.J. Discussion and possible action on the following Services and Agreements with the OSSBA (Oklahoma State School Boards Association) for FY25
  1. Comprehensive Employment Service Agreement
  2. Membership with the OSSBA
  3. Assemble Annual Subscription for Board Agenda
  4. Policy Subscription
7.K. Discussion and possible action on a FY24 stipend payment provided by OK State Regents for Higher Education "Inspired to Teach" program up to $4,000
7.L. Discussion and possible action on an Agreement with the Horizon Digitally Enhanced Campus consortium for online Digital Curriculum 
8. Discussion, consideration and action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. FY25 Support Employment as listed on Exhibit A
  2. FY25 Certified Temporary Employment as listed on Exhibit B
  3. Certified and Support 2024 Summer Employment as listed on Exhibit C
  4. Employment of a 6-12 Head Fast Pitch and Slow Pitch Softball Coach and Secondary Adjunct Support Teacher for SY24-25
  5. Employment of an Elementary Adjunct Support Teacher for SY24-25
  6. Employment of Charles Brandon Miller, Secondary Adjunct Support Teacher for SY 24-25
  7. Employment of Morgan Mills, Agriculture Education Certified Teacher on a Temporary Contract for SY24-25
  8. Resignation of Michael Buchanan, Support Employee
  9. Resignation of Misty Johnson, Support Employee
  10. Employment of Bryson Cottrell, Extra Duty contract for 2024 Summer Softball and Summer Boys' Basketball
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
10. Discussion, consideration, and action of the following:
  1. FY25 Support Employment as listed on Exhibit A
  2. FY25 Certified Temporary Employment as listed on Exhibit B
  3. Certified and Support 2024 Summer Employment as listed on Exhibit C
  4. Employment of a 6-12 Head Fast Pitch and Slow Pitch Softball Coach and Secondary Adjunct Support Teacher for SY24-25
  5. Employment of an Elementary Adjunct Support Teacher for SY24-25
  6. Employment of Charles Brandon Miller, Secondary Adjunct Support Teacher for SY 24-25
  7. Employment of Morgan Mills, Agriculture Education Certified Teacher on a Temporary Contract for SY24-25
  8. Resignation of Michael Buchanan, Support Employee
  9. Resignation of Misty Johnson, Support Employee
  10. Employment of Bryson Cottrell, Extra Duty contract for 2024 Summer Softball and Summer Boys' Basketball
11. New Business
12. Vote to Adjourn
Agenda Item Details Reload Your Meeting
NOTE:  The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. 
Meeting: May 20, 2024 at 5:30 PM - Regular Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
Agenda Item:
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
Action(s):
Motion passed:
Motion to approve Consent Agenda Item #6A minutes of the April 8, 2024, Regular Meeting and May 14, 2024, Special Meeting; Item 6B Treasurer's report, Activity Fund report, and status of all funds and investments; Item 6C FY24 General Fund purchase orders #327-340 and Building Fund purchase orders #58-62; Item 6D FY24 General Fund warrants #995-1067 and Building Fund warrant #97. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
6.A. Minutes of the April 8, 2024, Regular meeting and the May 14, 2024, Special Meeting
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
6.C. FY24 Purchase Orders
  1. General Fund - #327-340
  2. Building Fund - #58-62
Agenda Item:
6.D. FY24 Warrants
  1. General Fund - #995-1067
  2. Building Fund - #97
Agenda Item:
6.E. School Rental Requests as listed, any others at hand
Agenda Item:
6.F. Fundraising Activities Requests as listed, any others at hand
Agenda Item:
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Discussion and possible action on Middle School G/T students to travel to Chicago IL for National Academic Championship, July 7-10, 2024   
Action(s):
Motion passed:
Motion to approve out of state trip for Middle School G/T students to travel to Chicago IL for National Academic Championship, June 7-10, 2024. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.B. Discussion and possible action on the 2024 Academic Summer School Extra Duty Wage Schedule for Elementary, Middle, and High School
Action(s):
Motion passed:
Motion to approve the 2024 Academic Summer School Extra Duty Wage Schedule for Elementary, Middle, and High School. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.C. Discussion and possible action to approve Welch Public Schools as a worksite for the Cherokee Nation Career Services Supplemental Youth Employment Program
Action(s):
Motion passed:
Motion to approve Welch Public Schools as a worksite for the Cherokee Nation Career Services Supplemental Youth Employment Program. This motion, made by Shane Burgess and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.D. Discussion and possible action on transferring activity funds from Athletics #803 to #839 Quiz Bowl $250.00 and #804 Seniors $100.00 for Baseball/Softball concessions
Action(s):
Motion passed:
Motion to transfer activity funds from Athletics #803 to #839 Quiz Bowl $250.00 and #804 Seniors $100.00 for Baseball/Softball concessions. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.E. Discussion and possible action on the Welch Public Schools' Food Service Management Agreement with Opaa! Food Management of Oklahoma LLC and the Amendment to Renew Fixed Price Food Service Management Contract for the 2024-2025 School Year
Action(s):
Motion passed:
Motion to approve the Welch Public Schools' Food Service Management Agreement with Opaa! Food Management of Oklahoma LLC and the Amendment to Renew Fixed Price Food Service Management Contract for the 2024-2025 School Year and Verbiage/Clarifications/Updates Amendment to the RFP for FY25. This motion, made by Shane Burgess and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.F. Discussion and possible action on NEO Orthopedics & Rehabilitation, LLC, Independent Contract & Service Agreement for FY25
Action(s):
Motion passed:
Motion to approve the NEO Orthopedics & Rehabilitation, LLC, Independent Contract & Service Agreement for FY25. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.G. Discussion and possible action to approve an agreement with AAVCOR, LLC, to perform drug and alcohol testing for students and bus drivers for FY25
Action(s):
Motion passed:
Motion to approve an agreement with AAVCOR, LLC, to perform drug and alcohol testing for students and bus drivers for FY25. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.H. Discussion and possible action to cancel the Service Agreement with Alcohol & Drug Testing Inc and provide at least 30 days' notice prior to the end of the fiscal year
Action(s):
Motion passed:
Motion to cancel the Service Agreement with Alcohol & Drug Testing Inc and provide at least 30 days' notice prior to the end of the fiscal year. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.I. Discussion and possible action on Contractor Agreement and Service Agreement between Royalty Speech Therapy, LLC, for FY25
Action(s):
Motion passed:
Motion to approve the Contractor Agreement and Service Agreement between Royalty Speech Therapy, LLC, for FY25. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.J. Discussion and possible action on the following Services and Agreements with the OSSBA (Oklahoma State School Boards Association) for FY25
  1. Comprehensive Employment Service Agreement
  2. Membership with the OSSBA
  3. Assemble Annual Subscription for Board Agenda
  4. Policy Subscription
Action(s):
Motion passed:
Motion to approve the following Services and Agreements with the OSSBA (Oklahoma State School Boards Association) for FY25: 1) Comprehensive Employment Service Agreement; 2) Membership with the OSSBA; 3) Assemble Annual Subscription for Board Agenda, and 4) Policy Subscription. This motion, made by Shannon Walker and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.K. Discussion and possible action on a FY24 stipend payment provided by OK State Regents for Higher Education "Inspired to Teach" program up to $4,000
Action(s):
Motion passed:
Motion to approve a FY24 stipend payment provided by OK State Regents for Higher Education "Inspired to Teach" program up to $4,000 to be paid to Morgan Mills. This motion, made by Shane Burgess and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.L. Discussion and possible action on an Agreement with the Horizon Digitally Enhanced Campus consortium for online Digital Curriculum 
Action(s):
Motion passed:
Motion to approve an Agreement with the Horizon Digitally Enhanced Campus consortium for online Digital Curriculum. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
8. Discussion, consideration and action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. FY25 Support Employment as listed on Exhibit A
  2. FY25 Certified Temporary Employment as listed on Exhibit B
  3. Certified and Support 2024 Summer Employment as listed on Exhibit C
  4. Employment of a 6-12 Head Fast Pitch and Slow Pitch Softball Coach and Secondary Adjunct Support Teacher for SY24-25
  5. Employment of an Elementary Adjunct Support Teacher for SY24-25
  6. Employment of Charles Brandon Miller, Secondary Adjunct Support Teacher for SY 24-25
  7. Employment of Morgan Mills, Agriculture Education Certified Teacher on a Temporary Contract for SY24-25
  8. Resignation of Michael Buchanan, Support Employee
  9. Resignation of Misty Johnson, Support Employee
  10. Employment of Bryson Cottrell, Extra Duty contract for 2024 Summer Softball and Summer Boys' Basketball
Action(s):
Motion passed:
Motion to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), (Supp.2002), to discuss the following items, so that the board can return to Open Session and possible board action on: 1) FY25 Support Employment as listed on Exhibit A; 2) FY25 Certified Temporary Employment as listed on Exhibit B; 3) Certified and Support 2024 Summer Employment as listed on Exhibit C; 4) Employment of a 6-12 Head Fast Pitch and Slow Pitch Softball Coach and Secondary Adjunct Support Teacher for SY24-25; 5) Employment of an Elementary Adjunct Support Teacher for SY24-25; 6) Employment of Charles Brandon Miller, Secondary Adjunct Support Teacher for SY 24-25; 7) Employment of Morgan Mills, Agriculture Education Certified Teacher on a Temporary Contract for SY24-25; 8) Resignation of Michael Buchanan, Support Employee; 9) Resignation of Misty Johnson, Support Employee, and 10) Employment of Bryson Cottrell, Extra Duty contract for 2024 Summer Softball and Summer Boys' Basketball. This motion, made by Shane Burgess and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
10. Discussion, consideration, and action of the following:
  1. FY25 Support Employment as listed on Exhibit A
  2. FY25 Certified Temporary Employment as listed on Exhibit B
  3. Certified and Support 2024 Summer Employment as listed on Exhibit C
  4. Employment of a 6-12 Head Fast Pitch and Slow Pitch Softball Coach and Secondary Adjunct Support Teacher for SY24-25
  5. Employment of an Elementary Adjunct Support Teacher for SY24-25
  6. Employment of Charles Brandon Miller, Secondary Adjunct Support Teacher for SY 24-25
  7. Employment of Morgan Mills, Agriculture Education Certified Teacher on a Temporary Contract for SY24-25
  8. Resignation of Michael Buchanan, Support Employee
  9. Resignation of Misty Johnson, Support Employee
  10. Employment of Bryson Cottrell, Extra Duty contract for 2024 Summer Softball and Summer Boys' Basketball
Action(s):
Motion 1 passed:
Motion to approve FY25 Support Employment as listed on Exhibit A. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion 2 passed:
FY25 Certified Temporary Employment as listed on Exhibit B. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion 3 passed:
Certified and Support 2024 Summer Employment as listed on Exhibit C. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion 4 passed:
Employment of Jerry Ezell as 6-12 Head Fast Pitch and Slow Pitch Softball Coach and Secondary Adjunct Support Teacher for SY24-25. This motion, made by Shane Burgess and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion 5 passed:
Employment of Ashley Chenoweth as Elementary Adjunct Support Teacher for SY24-25. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion 6 passed:
Employment of Charles Brandon Miller, Secondary Adjunct Support Teacher for SY 24-25. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion 7 passed:
No action was taken on the employment of Morgan Mills, Agriculture Education Certified Teacher on a Temporary Contract for SY24-25. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion 8 passed:
Resignation of Michael Buchanan, Support Employee. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion 9 passed:
Resignation of Misty Johnson, Support Employee. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion 10 passed:
Motion to terminate Bryson Cottrell's Extra Duty contract for 2024 Summer Softball and Summer Boys' Basketball in the sum of $1,400.00. This motion, made by Shannon Walker and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
11. New Business
Action(s):
Motion 1 passed:
After discussion, motion to employ Ryan Gleaves on an Extra Duty Contract for Boys' Basketball Summer Duty in the sum of $700.00. This motion, made by Shane Burgess and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion 2 passed:
Motion to approve out-of-state travel for Summer Basketball. This motion, made by Shannon Walker and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
12. Vote to Adjourn
Action(s):
Motion passed:
Motion to adjourn. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
 

Web Viewer