May 18, 2023 at 6:00 PM - Regular Session
| Agenda |
|---|
|
1. CALL REGULAR SESSION TO ORDER
Description:
The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete an Intent to Submit Public Comment form available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 4:00 pm in order to receive the Zoom meeting link.
Speakers may offer objective criticism of school operations and programs, however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this manner to follow the proper administrative process in Board policy KL (Public Complaints). This information is available near the room entrance and on the District website. ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ALISHA OLIVER PLEDGE OF ALLEGIANCE: ALISHA OLIVER |
|
2. AGENDA APPROVAL
Description:
Changes to the agenda after posting on May 12, 2023 will be acknowledged:
Added Attachments- *6.0-Board Report_April2023, Resolution Dissolve Fund 400 #051823A & Resolution for Transfer Authority #051823B *16.0-Policy LBEA *13.1-04.20.23 Meeting Minutes-DRAFT2 Revised Agenda Items- *7.0-ISST Board Report2 May 2023 *15.0-IKF-Grad Reqs 5.18.23 (numbering corrected) RECOMMENDED MOTION-AGENDA APPROVAL I move that the Board approve the agenda as modified. |
|
3. SPOTLIGHT:
Description:
This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District.
|
|
3.1. Valedictorians/Salutatorian: Vicky Storey
(15 minutes)
Description:
The Class of 2023 Valedictorians and Salutatorian will be honored.
Valedictorians: Sarah Wolf Laurel Bjornstedt Hope Bridge Daniel Odenthal Salutatorian: Kaley Larsen |
|
3.2. Stayton High School: Vicky Storey
(30 minutes)
Attachments:
()
|
|
4. STUDENT BUSINESS: Omar Garcia/Rori Bentz
(10 minutes)
Description:
This agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.
|
|
5. SUPERINTENDENT'S REPORT: Lee W. Loving
(10 minutes)
Description:
This standing agenda item is for the Board to receive a monthly report from the Superintendent.
|
|
6. BUSINESS DIRECTOR'S REPORT: Rhonda Allen
*includes board action* (10 minutes)
Description:
This standing agenda item is for the Board to receive the monthly financial report from the Business Director and other information relating to that department. This month the Business Director will ask the Board to approve two resolutions. One is to dissolve Fund 400 as it is no longer needed and the other is to transfer the remaining funds into the General Fund.
RECOMMENDED MOTION-RESOLUTION 051823A BE IT RESOLVED that the Board of Directors of the North Santiam School District has determined that the balance in Fund 400, in the amount of $139,315 and designated for the completed QZAB Capital Project, is no longer needed and therefore shall be dissolved. RECOMMENDED MOTION-RESOLUTION 051823B BE IT RESOLVED that the Board of Directors of the North Santiam School District hereby authorizes the transfer of budget appropriation in the Capital Improvement Fund for dissolving the balance in Fund 400 and transferring the balance to the General Fund. |
|
7. STUDENT SERVICES REPORT: Nicole Duncan
(5 minutes)
Description:
This standing agenda item is for the Board to receive regular reports regarding topics such as the Student Success Act, Curriculum & Instruction, Professional Development, Special Education, Grants, or other topics relating to student services.
Attachments:
()
|
|
8. LICENSED UNION REPORT: Union Rep.
(5 minutes)
Description:
This standing agenda item is to receive regular reports from the Licensed Union representatives.
|
|
9. STAYTON CITY COUNCIL LIAISON REPORT: David Patty
(5 minutes)
Description:
This standing agenda item is for reports from the Stayton City Council Liaison, David Patty.
|
|
10. ENGLISH LANGUAGE CURRICULUM PRESENTATION: Nicole Duncan
(15 minutes)
Description:
The District's curriculum team has completed a comprehensive review of the K-12 language arts instructional materials and have a final recommendation to seek approval from the board.
Attachments:
()
|
|
11. PUBLIC COMMENT
(15 minutes)
Description:
The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.
To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS |
|
12. POSSIBLE ACTION ON ENGLISH LANGUAGE CURR. ADOPTION
Description:
The Board will be asked to approve a motion to adopt a new English Language curriculum as presented in agenda item 10 and restated below:
Grades K-5: Heinemann-Fountas & Pinnell and Houghton Mifflin Harcourt- Into Reading Grades 6-12: Houghton Mifflin Harcourt-Into Literature RECOMMENDED MOTION-CURRICULUM Motion that the Board accepts the recommendation of the curriculum adoption committee and adopts the new English Language Arts curriculum as presented, to be implemented starting in the 2023-24 school year. |
|
13. CONSENT AGENDA
Description:
In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
|
|
13.1. Approval of Meeting Minutes
Description:
The minutes from the previous month's meeting are submitted for Board review and approval.
Attachments:
()
|
|
13.2. Approval of New Hires
Description:
School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and on the attachment. Only new hires require board approval.
New Hires (Board Action Required) Josiah Fritz: Sublimity 4th grade Kylie Loving: Sublimity Special Education Teacher Danielle McKibbon: SES 3rd grade - Temporary Juliana Purnell:SES 1st grade Show-Mei Clark: SES 1st Grade Brook Smith: SES Special Education Teacher - Life Skills Brittany Spencer: Director of Special Services INFORMATIONAL ONLY Resignations Lindsey Cason: SMS 6th grade Math & Science Taylor Boxberger: SHS Social Studies Johnathan Penrice: ML 8th grade math, SS, 7th grade SS Transfers Aliyah Hill Sublimity Moving from 5th grade to Kindergarten Caitlyn Biviano SIMS Moving from 7th grade Math to Physical Education Leave of Absences Tyler Tamayo 2023-24 SIMS 1 year leave Alyssa Kuenzi 2023-24 SES 1 year leave Brenna Smith 2023 -24 Sub 1 year leave
Attachments:
()
|
|
13.3. Action on Consent Agenda
Description:
RECOMMENDED MOTION-CONSENT AGENDA
I move that the Board approve the Consent Agenda as [presented] [modified]. |
|
14. WILLAMETTE ESD BOARD ELECTION
(5 minutes)
Description:
The Willamette Education Service District (WESD) is in the process of a board election. The representative position for Zone 3 is open, which includes Cascade, Central, Dallas, Falls City, Jefferson, Silver Falls and NSSD. There is one candidate, and their application has been included. The vote must occur in a public meeting between May 1-31, 2023.
I move that the Board [cast a yes vote] [abstain from voting] for Alonso Oliveros WESD Board of Directors Zone 3.
Attachments:
()
|
|
15. POLICY UPDATES/SECOND READING
(10 minutes)
Description:
These policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They were presented for a first reading and are now presented for a second reading and possible adoption. Policies identified with an -AR (Administrative Regulations) are detailed directions governing the operation of schools and do not require board approval. The Board member's name who has been assigned to introduce the policy appears next to the policy title.
BOARD APPROVAL IKF- Graduation Requirements (Alisha) KBA-Public Records (Mark) BOARD NOTIFICATION KBA-AR-Public Records (Mark) |
|
16. POLICY LBEA-RESIDENT STUDENT DENIAL FOR VIRTUAL PUBLIC CHARTER SCHOOL ATTENDANCE
(10 minutes)
Description:
The Board will revisit the discussion regarding board policy LBEA which allows school districts to cap enrollment in virtual charter schools outside their boundaries at 3%. Currently, NSSD chooses to enforce the cap, allowable by OAR 581-026-0305, because the District has a virtual learning platform available through enrollment in Options Academy.
|
|
17. COMMUNITY ENGAGEMENT
(5 minutes)
Description:
This standing agenda item is for the Board to continue discussing the process of increasing the engagement of parents and the greater community in our schools.
|
|
18. BOARD REFLECTION
(7 minutes)
Description:
This standing agenda item has been added to allow the Board to collectively reflect upon statements made during public comment or topics covered during the meeting.
|
|
19. B0ARD REPORTS/ANNOUNCEMENTS
(5 minutes)
Description:
This item is for things such as reports from board members (E.g. conferences or community events they attended) or to request volunteers for upcoming activities.
Board Greeter for Next Month: Possible Future Agenda Items: |
|
20. INFORMATION ONLY
|
|
20.1. Field Trip Report:
Description:
A list of the field trips taken and/or scheduled since the start of the school year has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are indicated in red.
Attachments:
()
|
|
20.2. Student Enrollment:
Description:
Current enrollment is approximately 2,145 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location.
Mari-Linn: 177 Sublimity: 359 Stayton Elementary: 361 Stayton Intermediate/Middle: 453 (SIS:189 SMS: 264) Stayton High: 652 Options Academy: 143
Attachments:
()
|
|
20.3. Future Agenda Items:
Description:
A list of possible future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
Attachments:
()
|
|
20.4. Upcoming Board Events & Activities:
Description:
Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us
June 8: Mari-Linn 8th Grade Promotion @ 6:00 pm 5:30 pm ~ District Office/Santiam Room June 15: Regular Session-Board Meeting 6:00 pm ~ District Office/Santiam Room |
|
21. EXECUTIVE SESSION-ORS 192.660(2)(i)
(20 minutes)
Description:
The Board will enter into Executive Session under ORS 192.660(2)(i) for the annual evaluation of the performance of the superintendent. This portion of the meeting is not open to the public.
|
|
22. RETURN TO OPEN SESSION
|
|
23. APPROVAL OF SUPERINTENDENT'S CONTRACT
(2 minutes)
Description:
The Board will vote on the superintendent's contract.
|
|
24. ADJOURN
Description:
Time:
|
