Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
4. Presentation given by FCCLA 
5. Addi Pilcher and Haylee Hill representing  Elevate Student Health and  Youth Action for Health Leadership, or YAHL, a student-led organization working towards a healthier Oklahoma
6. Discussion on future building projects
7. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
7.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes- January 12, 2026
  • Special Meeting Minutes- January 22, 2026
  • Special Meeting Minutes- February 4, 2026
7.B. Approval of the monthly financial report of Activity Funds
7.C. Approval of Treasurers Report on status of funds and Investments
7.D. Approval of the following:
  • 2025-26 CN Checks 242-287
  • 2025-26 General Fund Encumbrances 288-298
  • 2025-26 General Fund Change Orders 
  • 2025-26 General Fund Checks 1891-2247 
7.E. Credit Card Review
7.F. Resignations- Maurina Ford, Para; Latasha Gardenhire, Cafeteria
8. Principals Reports/Athletic Director Report
9. Superintendent's Report
  • Student Count
  • Other
10. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7). discussing employment of needed additional certified and support staff and other personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to discuss the employment of needed certified and support staff for the 2025-2026 school year and other personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidential requirements of state or federal law pursuant to 25 Okla. Stat.  (B)(7). Discussing the purchase or appraisal of real property.  25 O.S. SEC. 307 (B) (3)

 
11. Motion and second to return to open session.
12. Executive Session Minutes Compliance Announcement.
13. Discussion and possible action to approve the re-employment of Ryan Swank, Superintendent for the 2026-2027 school year.
14. Discussion and possible action to employee support staff for the 2025-2026 school year.
15. Discussion and possible action to approve the following reassignments for the 2025-2026 school year.
16. Discussion and possible action to approve the updated 2025-2026 calendar.
17. Discussion and possible action to approve the 2026-2027 school calendar.
18. Discussion and possible action to approve John Cavin, Navil Vaughan and Wesley Harp as Volunteer Baseball Coaches for the 2025-2026 school year.
19. Discussion and possible action to approve the annual HIV Education Mandate.
20. Discussion and possible action to surplus the following items: 
- 22 35lb iron plates - 2 100lb iron plates - Glute ham machine - Rogue weight tree - Indoor cycle - Grey weight tree - Extra dumbells - 3 trap bars - Black push sled - Extra little plates - 2 bench press stands and benches
21. Discussion and possible action to approve the following polices:
EJF Mental Health Crisis Protocol
22. New Business
23. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: February 9, 2026 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
4. Presentation given by FCCLA 
Agenda Item:
5. Addi Pilcher and Haylee Hill representing  Elevate Student Health and  Youth Action for Health Leadership, or YAHL, a student-led organization working towards a healthier Oklahoma
Agenda Item:
6. Discussion on future building projects
Agenda Item:
7. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
7.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes- January 12, 2026
  • Special Meeting Minutes- January 22, 2026
  • Special Meeting Minutes- February 4, 2026
Agenda Item:
7.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
7.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
7.D. Approval of the following:
  • 2025-26 CN Checks 242-287
  • 2025-26 General Fund Encumbrances 288-298
  • 2025-26 General Fund Change Orders 
  • 2025-26 General Fund Checks 1891-2247 
Agenda Item:
7.E. Credit Card Review
Agenda Item:
7.F. Resignations- Maurina Ford, Para; Latasha Gardenhire, Cafeteria
Agenda Item:
8. Principals Reports/Athletic Director Report
Agenda Item:
9. Superintendent's Report
  • Student Count
  • Other
Agenda Item:
10. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7). discussing employment of needed additional certified and support staff and other personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to discuss the employment of needed certified and support staff for the 2025-2026 school year and other personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidential requirements of state or federal law pursuant to 25 Okla. Stat.  (B)(7). Discussing the purchase or appraisal of real property.  25 O.S. SEC. 307 (B) (3)

 
Agenda Item:
11. Motion and second to return to open session.
Agenda Item:
12. Executive Session Minutes Compliance Announcement.
Agenda Item:
13. Discussion and possible action to approve the re-employment of Ryan Swank, Superintendent for the 2026-2027 school year.
Agenda Item:
14. Discussion and possible action to employee support staff for the 2025-2026 school year.
Agenda Item:
15. Discussion and possible action to approve the following reassignments for the 2025-2026 school year.
Agenda Item:
16. Discussion and possible action to approve the updated 2025-2026 calendar.
Agenda Item:
17. Discussion and possible action to approve the 2026-2027 school calendar.
Agenda Item:
18. Discussion and possible action to approve John Cavin, Navil Vaughan and Wesley Harp as Volunteer Baseball Coaches for the 2025-2026 school year.
Agenda Item:
19. Discussion and possible action to approve the annual HIV Education Mandate.
Agenda Item:
20. Discussion and possible action to surplus the following items: 
- 22 35lb iron plates - 2 100lb iron plates - Glute ham machine - Rogue weight tree - Indoor cycle - Grey weight tree - Extra dumbells - 3 trap bars - Black push sled - Extra little plates - 2 bench press stands and benches
Agenda Item:
21. Discussion and possible action to approve the following polices:
EJF Mental Health Crisis Protocol
Agenda Item:
22. New Business
Agenda Item:
23. Adjournment
 

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