Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
4.A. Approval of the Minutes as follows:
  • Regular Minutes - April 14, 2025
  • Special Minutes - April 30, 2025
  • Special Minutes - May 8, 2025
4.B. Approval of the monthly financial report of Activity Funds
4.C. Approval of Treasurers Report on status of funds and Investments
4.D. Approval of the following:
  • 2024-25 Building Fund Checks 79-83 
  • 2024-25 CN Checks 163-177
  • 2024-25 General Fund Encumbrances 407-418
  • 2024-25 General Fund Change Orders
  • 2024-25 General Fund Checks 2967-3313
4.E. Credit Card Review
4.F. Resignations- Gina Kelley; Librarian
5. Principals Reports/Athletic Director Report
6. Superintendent's Report
  • Student Count
  • Other
7. Motion and vote to have and convene into executive session for the purpose of discussing employment of needed additional certified and support staff and other personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to discuss the employment of needed certified and support staff for the 2024-2025 school year and other personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidential requirements of state or federal law pursuant to 25 Okla. Stat.  (B)(7). 
 
8. Motion and second to return to open session.
9. Executive Session Minutes Compliance Announcement.
10. Discussion and possible action to approve or disapprove the 2025-26 Certified and Certified Temporary Contract staff per recommendations and Exhibits A-B listing.
11. Discussion and possible action to approve or disapprove the 2025-26 support staff per recommendations and Exhibit C listing.
12. Discussion and possible action to approve or disapprove the 2025-2026 Certified staff-Exhibit D listing.
13. Discussion and possible action to employ a Cafeteria Manager for the 2025-2026 school year.
14. Discussion and possible action to approve the re-assignments of certified staff for the 2025-2026 school year.
15. Discussion and possible action to employ a Pre-K Teacher and a 2nd grade Teacher for the 2025-2026 school year.
16. Discussion and possible action to employ an assistant basketball coach and elementary PE coach for the 2025-2026 school year
17. Discussion and possible action to approve the Psychometric Service Agreement with Shirley Auffet for the 2025-2026 school year.
18. Discussion and possible action to approve Jana Fidler as the new Cosmetology instructor for ICTC for the 2025-2026 school year.
19. Discussion and possible action to approve Indian Capital Technology Center providing mathematics and science courses to be counted for graduation credit for the 2025-2026 school year.
20. Discussion and possible action naming Shannon Gilbert as an adjunct instructor for Anatomy and Physiology for the 205-2026 school year.
21. Discussion and possible action to approve athletics camps for the summer.
22. Discussion and possible to approve 9th-12th credit recovery summer school to be held June 2-27.
23. Discussion and possible action to approve the software service order agreement with Sylogist Ed, Inc for the 2025-2026 school year.
24. Discussion and possible action to request approval by the county clerk of Form 307, which is an acknowledgment of receipt of additional state funds by the school district.
25. Discussion and possible action to approve OSSBA subscription services for School Membership Dues, Assemble, Superintendent Evaluation, Connections Communications, and Policies for the 2025-2026 school year.
26. Discussion and possible action to approve the OSSBA Comprehensive Employment Service Agreement for the 2025-2026 school year.
27. Discussion and possible action to remove Nathan Smith from Carson Community Bank signature cards for the following accounts for Westville School: General Fund, Sinking Fund and Bond Fund, and CD accounts
28. Discussion and possible action to approve adding Jeremiah Atha on Carson Community Bank signature cards for the following accounts for Westville School: General Fund, Sinking Fund and Bond Fund and CD accounts.
29. Discussion and possible action to approve part-time summer maintenance workers for 2025 before and after Cherokee Nation contract hours.
30. New Business
31. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: May 12, 2025 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
4.A. Approval of the Minutes as follows:
  • Regular Minutes - April 14, 2025
  • Special Minutes - April 30, 2025
  • Special Minutes - May 8, 2025
Agenda Item:
4.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
4.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
4.D. Approval of the following:
  • 2024-25 Building Fund Checks 79-83 
  • 2024-25 CN Checks 163-177
  • 2024-25 General Fund Encumbrances 407-418
  • 2024-25 General Fund Change Orders
  • 2024-25 General Fund Checks 2967-3313
Agenda Item:
4.E. Credit Card Review
Agenda Item:
4.F. Resignations- Gina Kelley; Librarian
Agenda Item:
5. Principals Reports/Athletic Director Report
Agenda Item:
6. Superintendent's Report
  • Student Count
  • Other
Agenda Item:
7. Motion and vote to have and convene into executive session for the purpose of discussing employment of needed additional certified and support staff and other personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to discuss the employment of needed certified and support staff for the 2024-2025 school year and other personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidential requirements of state or federal law pursuant to 25 Okla. Stat.  (B)(7). 
 
Agenda Item:
8. Motion and second to return to open session.
Agenda Item:
9. Executive Session Minutes Compliance Announcement.
Agenda Item:
10. Discussion and possible action to approve or disapprove the 2025-26 Certified and Certified Temporary Contract staff per recommendations and Exhibits A-B listing.
Agenda Item:
11. Discussion and possible action to approve or disapprove the 2025-26 support staff per recommendations and Exhibit C listing.
Agenda Item:
12. Discussion and possible action to approve or disapprove the 2025-2026 Certified staff-Exhibit D listing.
Agenda Item:
13. Discussion and possible action to employ a Cafeteria Manager for the 2025-2026 school year.
Agenda Item:
14. Discussion and possible action to approve the re-assignments of certified staff for the 2025-2026 school year.
Agenda Item:
15. Discussion and possible action to employ a Pre-K Teacher and a 2nd grade Teacher for the 2025-2026 school year.
Agenda Item:
16. Discussion and possible action to employ an assistant basketball coach and elementary PE coach for the 2025-2026 school year
Agenda Item:
17. Discussion and possible action to approve the Psychometric Service Agreement with Shirley Auffet for the 2025-2026 school year.
Agenda Item:
18. Discussion and possible action to approve Jana Fidler as the new Cosmetology instructor for ICTC for the 2025-2026 school year.
Agenda Item:
19. Discussion and possible action to approve Indian Capital Technology Center providing mathematics and science courses to be counted for graduation credit for the 2025-2026 school year.
Agenda Item:
20. Discussion and possible action naming Shannon Gilbert as an adjunct instructor for Anatomy and Physiology for the 205-2026 school year.
Agenda Item:
21. Discussion and possible action to approve athletics camps for the summer.
Agenda Item:
22. Discussion and possible to approve 9th-12th credit recovery summer school to be held June 2-27.
Agenda Item:
23. Discussion and possible action to approve the software service order agreement with Sylogist Ed, Inc for the 2025-2026 school year.
Agenda Item:
24. Discussion and possible action to request approval by the county clerk of Form 307, which is an acknowledgment of receipt of additional state funds by the school district.
Agenda Item:
25. Discussion and possible action to approve OSSBA subscription services for School Membership Dues, Assemble, Superintendent Evaluation, Connections Communications, and Policies for the 2025-2026 school year.
Agenda Item:
26. Discussion and possible action to approve the OSSBA Comprehensive Employment Service Agreement for the 2025-2026 school year.
Agenda Item:
27. Discussion and possible action to remove Nathan Smith from Carson Community Bank signature cards for the following accounts for Westville School: General Fund, Sinking Fund and Bond Fund, and CD accounts
Agenda Item:
28. Discussion and possible action to approve adding Jeremiah Atha on Carson Community Bank signature cards for the following accounts for Westville School: General Fund, Sinking Fund and Bond Fund and CD accounts.
Agenda Item:
29. Discussion and possible action to approve part-time summer maintenance workers for 2025 before and after Cherokee Nation contract hours.
Agenda Item:
30. New Business
Agenda Item:
31. Adjournment
 

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