Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Acknowledgment of Westville E-Sports taking 2nd place at the State Championship meet.
4. OPAA! Presentation given by Lisa Guthary
5. Discussion and possible action to approve the 2023-24 school year audit presented by Michael Green, CPA
6. Presentation from Renaissance Architecture
7. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
8. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
8.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes - February 10, 2025
  • Special Meeting Minutes - February 12, 2025
8.B. Approval of the monthly financial report of Activity Funds
8.C. Approval of Treasurers Report on status of funds and Investments
8.D. Approval of the following:
  • 2024-25 Building Fund Checks 62-69
  • 2024-25 CN Encumbrance 29-33
  • 2024-25 CN Checks 125-144
  • 2024-25 CN Change Order
  • 2024-25 General Fund Encumbrances 382-391
  • 2024-25 General Fund Change Orders
  • 2024-25 General Fund Checks 2271-2622
8.E. Credit Card Review
8.F. Resignations - Delaynie Bandy, full-time elementary substitute
9. Principals Reports/Athletic Director Report
10. Superintendent's Report
  • Student Count
  • Advisory Committees
  • Other
11. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7).

 
12. Motion and second to return to open session.
13. Executive Session Minutes Compliance Announcement.
14. Discussion and possible action to enter into a contract with Renaissance Architecture for possible future projects.
15. Discussion and possible action to approve the updated 2024-2025 school calendar.
16. Discussion and possible action to approve the re-assignment of support staff for the remaining 2024-2025 school year.
17. Discussion and possible action to approve the High School Baseball team to attend the Ripken Experience, Extra Bases, LLC in Myrtle Beach, SC on March 14-March 23, 2025
18. Discussion and possible action to approve the employment of Central Office Staff for the 25-26 school year: Kelly Martin, Treasurer/Payroll & Benefits Coordinator; Karla Hayes, Encumbrance Clerk; Kellie Keen, Activity Fund Custodian; Megan Bateman, Superintendent's Secretary/Board Minutes Clerk.
19. Discussion and possible action to employ a head football coach for the 2025-2026 school year.
20. Discussion and possible action to approve the Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $315,000 General Obligation Building Bonds of the School District.
21. Discussion and possible action to approve the following policies: EMDB-Flags; DEFA-Leave Sharing Plan
22. New Business
23. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: March 10, 2025 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Acknowledgment of Westville E-Sports taking 2nd place at the State Championship meet.
Agenda Item:
4. OPAA! Presentation given by Lisa Guthary
Agenda Item:
5. Discussion and possible action to approve the 2023-24 school year audit presented by Michael Green, CPA
Agenda Item:
6. Presentation from Renaissance Architecture
Agenda Item:
7. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
8. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
8.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes - February 10, 2025
  • Special Meeting Minutes - February 12, 2025
Agenda Item:
8.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
8.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
8.D. Approval of the following:
  • 2024-25 Building Fund Checks 62-69
  • 2024-25 CN Encumbrance 29-33
  • 2024-25 CN Checks 125-144
  • 2024-25 CN Change Order
  • 2024-25 General Fund Encumbrances 382-391
  • 2024-25 General Fund Change Orders
  • 2024-25 General Fund Checks 2271-2622
Agenda Item:
8.E. Credit Card Review
Agenda Item:
8.F. Resignations - Delaynie Bandy, full-time elementary substitute
Agenda Item:
9. Principals Reports/Athletic Director Report
Agenda Item:
10. Superintendent's Report
  • Student Count
  • Advisory Committees
  • Other
Agenda Item:
11. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7).

 
Agenda Item:
12. Motion and second to return to open session.
Agenda Item:
13. Executive Session Minutes Compliance Announcement.
Agenda Item:
14. Discussion and possible action to enter into a contract with Renaissance Architecture for possible future projects.
Agenda Item:
15. Discussion and possible action to approve the updated 2024-2025 school calendar.
Agenda Item:
16. Discussion and possible action to approve the re-assignment of support staff for the remaining 2024-2025 school year.
Agenda Item:
17. Discussion and possible action to approve the High School Baseball team to attend the Ripken Experience, Extra Bases, LLC in Myrtle Beach, SC on March 14-March 23, 2025
Agenda Item:
18. Discussion and possible action to approve the employment of Central Office Staff for the 25-26 school year: Kelly Martin, Treasurer/Payroll & Benefits Coordinator; Karla Hayes, Encumbrance Clerk; Kellie Keen, Activity Fund Custodian; Megan Bateman, Superintendent's Secretary/Board Minutes Clerk.
Agenda Item:
19. Discussion and possible action to employ a head football coach for the 2025-2026 school year.
Agenda Item:
20. Discussion and possible action to approve the Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $315,000 General Obligation Building Bonds of the School District.
Agenda Item:
21. Discussion and possible action to approve the following policies: EMDB-Flags; DEFA-Leave Sharing Plan
Agenda Item:
22. New Business
Agenda Item:
23. Adjournment
 

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