Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. OPAA! presentation.
4. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
5. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
5.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-September 16, 2024
5.B. Approval of the monthly financial report of Activity Funds
5.C. Approval of Treasurers Report on status of funds and Investments
5.D. Approval of the following:
  • 2024-25 Building Fund Encumbrance 30
  • 2024-25 Building Fund Checks 28-31
  • 2024-25 CN Encumbrance 20-21
  • 2024-25 CN Checks 38-55
  • 2024-25 General Fund Encumbrances 255-289
  • 2024-25 General Fund Change Orders
  • 2024-25 General Fund Checks 510-853
5.E. Credit Card Review
5.F. Resignations - Adreanna Pendergraft, Behavior Specialist
6. Principals Reports/Athletic Director Report
7. Superintendent's Report
  • Student Count
  • Discussion on Advisory Committee
  • Other
8. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7).
9. Motion and second to return to open session.
10. Executive Session Minutes Compliance Announcement.
11. Discussion and possible action to approve the 2024-25 2nd quarter District Capacity.
12. Discussion and possible action on admission prices for athletic events.
13. Discussion and possible action to employ a paraprofessional.
14. Discussion and possible action to approve the following emergency certification for the 2024-2025 school year: Mandi Faddis and Jessica Thompson
15. Discussion and possible action to adjunct the following for the 2024-2025 school year: Bret Barton, Geography; Cody Morris, Geography; Melissa Petty, Geography; Lynette Shelly Cromeans, Geography; Vicky Luttrell, Advanced Mathmatics.
16. Discussion and possible action to approve school email as another platform for staff and student communication. 
17. Discussion and possible action to change November 1, 2024 from a Virtual Day to a Regular instructional day.
18. Discussion and possible action to approve the 2025 School Board Meeting Dates.
19. Discussion and possible action to approve Brandy Allen and Wendy Taylor to dispense medications in the absence of the school nurse and grant authority for Emily Thompson, Andrea Barber and Deene Kiddy to dispense daily and emergency medication. April Girdner, Andrea Barber and Deene Kiddy to dispense tube feeding with medication for students in their care for the 2024-2025 school year.
20. Discussion and possible action to remove Terry Heustis from the Arvest credit cards and add Ryan Swank.
21. Discussion and possible action to approve Ryan Swank, Superintendent as Purchasing Agent for Westville Independent School District, Authorized Representative for all Federal Programs including E-Rate and Child Nutrition and Designated Custodian for the General Fund, Building Fund, Child Nutrition Fund, Bond Fund, Sinking Fund, Activity Fund, all Federal Programs including E-Rate, all state programs and all other school programs and activities not list for the FY 2024-2025.
22. Discussion and possible action to approve the 2024-25 Child Nutrition Procurement Plan.
23. Discussion and possible action to approve a resolution calling for an election for board position #5, with a five-year term and closing Cherokee County and Delaware County.
24. New Business
25. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: October 7, 2024 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. OPAA! presentation.
Agenda Item:
4. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
5. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
5.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-September 16, 2024
Agenda Item:
5.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
5.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
5.D. Approval of the following:
  • 2024-25 Building Fund Encumbrance 30
  • 2024-25 Building Fund Checks 28-31
  • 2024-25 CN Encumbrance 20-21
  • 2024-25 CN Checks 38-55
  • 2024-25 General Fund Encumbrances 255-289
  • 2024-25 General Fund Change Orders
  • 2024-25 General Fund Checks 510-853
Agenda Item:
5.E. Credit Card Review
Agenda Item:
5.F. Resignations - Adreanna Pendergraft, Behavior Specialist
Agenda Item:
6. Principals Reports/Athletic Director Report
Agenda Item:
7. Superintendent's Report
  • Student Count
  • Discussion on Advisory Committee
  • Other
Agenda Item:
8. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation of the Superintendent pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7).
Agenda Item:
9. Motion and second to return to open session.
Agenda Item:
10. Executive Session Minutes Compliance Announcement.
Agenda Item:
11. Discussion and possible action to approve the 2024-25 2nd quarter District Capacity.
Agenda Item:
12. Discussion and possible action on admission prices for athletic events.
Agenda Item:
13. Discussion and possible action to employ a paraprofessional.
Agenda Item:
14. Discussion and possible action to approve the following emergency certification for the 2024-2025 school year: Mandi Faddis and Jessica Thompson
Agenda Item:
15. Discussion and possible action to adjunct the following for the 2024-2025 school year: Bret Barton, Geography; Cody Morris, Geography; Melissa Petty, Geography; Lynette Shelly Cromeans, Geography; Vicky Luttrell, Advanced Mathmatics.
Agenda Item:
16. Discussion and possible action to approve school email as another platform for staff and student communication. 
Agenda Item:
17. Discussion and possible action to change November 1, 2024 from a Virtual Day to a Regular instructional day.
Agenda Item:
18. Discussion and possible action to approve the 2025 School Board Meeting Dates.
Agenda Item:
19. Discussion and possible action to approve Brandy Allen and Wendy Taylor to dispense medications in the absence of the school nurse and grant authority for Emily Thompson, Andrea Barber and Deene Kiddy to dispense daily and emergency medication. April Girdner, Andrea Barber and Deene Kiddy to dispense tube feeding with medication for students in their care for the 2024-2025 school year.
Agenda Item:
20. Discussion and possible action to remove Terry Heustis from the Arvest credit cards and add Ryan Swank.
Agenda Item:
21. Discussion and possible action to approve Ryan Swank, Superintendent as Purchasing Agent for Westville Independent School District, Authorized Representative for all Federal Programs including E-Rate and Child Nutrition and Designated Custodian for the General Fund, Building Fund, Child Nutrition Fund, Bond Fund, Sinking Fund, Activity Fund, all Federal Programs including E-Rate, all state programs and all other school programs and activities not list for the FY 2024-2025.
Agenda Item:
22. Discussion and possible action to approve the 2024-25 Child Nutrition Procurement Plan.
Agenda Item:
23. Discussion and possible action to approve a resolution calling for an election for board position #5, with a five-year term and closing Cherokee County and Delaware County.
Agenda Item:
24. New Business
Agenda Item:
25. Adjournment
 

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