Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
4.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-April 8, 2024
  • Special Meeting Minutes-April 15, 2024
  • Special Meeting Minutes-May 8, 2024
  • Special Meeting Minutes-May 9, 2024
4.B. Approval of the monthly financial report of Activity Funds
4.C. Approval of Treasurers Report on status of funds and Investments
4.D. Approval of the following:
  • 2023-24 Building Fund Encumbrance 38-41
  • 2023-24 Building Fund Checks 57-64
  • 2023-24 CN Checks 180-202
  • 2023-24 General Fund Encumbrances 361-404
  • 2023-24 General Fund Change Orders
  • 2023-24 General Fund Checks 2906-3271
4.E. Credit Card Review
4.F. Resignations-James Aaron Clark, Teacher/Coach; Chip Collins, Teacher/Coach; Yvonne Cummings, Lower Elem Principal; Staci Heustis, Teacher; Connie Neeley, Custodian; Melanie Green, Paraprofessional and Jennifer Robin, Paraprofessional.
5. Principals Reports/ Asst. Superintendent/IT Report
6. Superintendent's Report
  • Student Count
  • Graduation
  • Other
7. Motion and vote to have and convene into executive session for the purpose of discussing employment of needed additional certified and support staff and other personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to discuss the employment of needed certified and support staff for the 2024-2025 school year and other personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidential requirements of state or federal law pursuant to 25 Okla. Stat.  (B)(7). 
8. Motion and second to return to open session.
9. Executive Session Minutes Compliance Announcement.
10. Discussion and possible action to employ and enter into a contract with a superintendent for the 2024-25 school year.
11. Discussion and possible action to approve or disapprove the 2024-25 Certified and Certified Temporary Contract staff per recommendations and Exhibits A-B listing.
12. Discussion and possible action to approve or disapprove the 2024-25 support staff per recommendations and Exhibit C listing.
13. Discussion and possible action to employ the following for the 2024-25 school year:  Varsity Basketball Coach; Assistant Boys Basketball Coach; 6th grade Teacher; Social Worker; Secondary Counselor; Special Ed Teacher; (3) Teacher Assistants and (2) Paraprofessionals.
14. Discussion and possible action to approve the following reassignments for the 2024-25 school year:  James Vogel, Asst Baseball to Head Baseball Coach; Tracy Duncan, 2nd grade to Reading Specialist; Ashley Bird,  KG Assistant to In School Intervention; Ashley Clinton, PE Assistant to Full Time Substitute.
15. Discussion and possible action to approve the Application for Temporary Appropriations for the 2024-25 school year.
16. Discussion and possible action to approve the contract for auditor Michael Green, CPA for the 2023-24 school audit.
17. Discussion and possible action to approve the "hours" method for the calendar for the 2024-25 school year.
18. Discussion and possible action to approve a bus lease agreement with Carson Community Bank.
19. Discussion and possible action to approve the OSSBA Comprehensive Employment Service Agreement for the 2024-25 school year.
20. Discussion and possible action to approve OSSBA subscription services for School Membership Dues, Assemble, Superintendent Evaluation, Connections Communication, and Policies for the 2024-25 school year.
21. Discussion and possible action to approve 9th-12th credit recovery summer school to be held May 28-June 20.
22. Discussion and possible action to approve Indian Capital Technology Center providing mathematics and science courses to be counted for graduation credit for the 2024-25 school year.
23. Discussion and possible action to approve Shannon Gilbert as an adjunct instructor for Anatomy and Physiology for the 2024-25 school year.
24. Discussion and possible action to approve closing activity fund #803-Tech Ed/Construction and funds being transferred to activity fund #834-Junior Class.
25. Discussion and possible action to approve a contract with Therapy Works for the 2024-25 school year.
26. Discussion and possible action to approve the Psychometric Service Agreement with Shirley Auffet for the 2024-25 school year.
27. Discussion and possible action to approve the updated 2023-24 school calendar reflecting no school on May 10, 2024.
28. Discussion and possible action to approve part-time summer maintenance workers for 2024 before and after Cherokee Nation contract hours.
29. Discussion and possible action to approve various athletic camps for the summer.
30. Discussion and possible action to approve the following surplus items: 
Grizzly Band Saw  1900856
Miller syncrowave 180 tig LC513578
MillerMatic 252 MK300284N
Kawasaki Mule 2011 (578 hrs.) KAF620R
Lincoln Electric Welder AC-225-S Code: 8712-506
14 Greenhouse plastic tables
Rockwell band saw JP3368
Reliant jointer 204857
Delta Sander 94C95132
Baldor Grinder 712R1
Grizzly Gun Safe 12839879
Grizzly Drum Sander B080019
Sears Sander/Grinder 351.226110
 
31. Discussion and possible action to approve the updated policy:  FFAEA-E-Concussion and Head Injury Acknowledgment and Information Sheet
32. New Business
33. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: May 13, 2024 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
4.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-April 8, 2024
  • Special Meeting Minutes-April 15, 2024
  • Special Meeting Minutes-May 8, 2024
  • Special Meeting Minutes-May 9, 2024
Agenda Item:
4.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
4.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
4.D. Approval of the following:
  • 2023-24 Building Fund Encumbrance 38-41
  • 2023-24 Building Fund Checks 57-64
  • 2023-24 CN Checks 180-202
  • 2023-24 General Fund Encumbrances 361-404
  • 2023-24 General Fund Change Orders
  • 2023-24 General Fund Checks 2906-3271
Agenda Item:
4.E. Credit Card Review
Agenda Item:
4.F. Resignations-James Aaron Clark, Teacher/Coach; Chip Collins, Teacher/Coach; Yvonne Cummings, Lower Elem Principal; Staci Heustis, Teacher; Connie Neeley, Custodian; Melanie Green, Paraprofessional and Jennifer Robin, Paraprofessional.
Agenda Item:
5. Principals Reports/ Asst. Superintendent/IT Report
Agenda Item:
6. Superintendent's Report
  • Student Count
  • Graduation
  • Other
Agenda Item:
7. Motion and vote to have and convene into executive session for the purpose of discussing employment of needed additional certified and support staff and other personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to discuss the employment of needed certified and support staff for the 2024-2025 school year and other personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidential requirements of state or federal law pursuant to 25 Okla. Stat.  (B)(7). 
Agenda Item:
8. Motion and second to return to open session.
Agenda Item:
9. Executive Session Minutes Compliance Announcement.
Agenda Item:
10. Discussion and possible action to employ and enter into a contract with a superintendent for the 2024-25 school year.
Agenda Item:
11. Discussion and possible action to approve or disapprove the 2024-25 Certified and Certified Temporary Contract staff per recommendations and Exhibits A-B listing.
Agenda Item:
12. Discussion and possible action to approve or disapprove the 2024-25 support staff per recommendations and Exhibit C listing.
Agenda Item:
13. Discussion and possible action to employ the following for the 2024-25 school year:  Varsity Basketball Coach; Assistant Boys Basketball Coach; 6th grade Teacher; Social Worker; Secondary Counselor; Special Ed Teacher; (3) Teacher Assistants and (2) Paraprofessionals.
Agenda Item:
14. Discussion and possible action to approve the following reassignments for the 2024-25 school year:  James Vogel, Asst Baseball to Head Baseball Coach; Tracy Duncan, 2nd grade to Reading Specialist; Ashley Bird,  KG Assistant to In School Intervention; Ashley Clinton, PE Assistant to Full Time Substitute.
Agenda Item:
15. Discussion and possible action to approve the Application for Temporary Appropriations for the 2024-25 school year.
Agenda Item:
16. Discussion and possible action to approve the contract for auditor Michael Green, CPA for the 2023-24 school audit.
Agenda Item:
17. Discussion and possible action to approve the "hours" method for the calendar for the 2024-25 school year.
Agenda Item:
18. Discussion and possible action to approve a bus lease agreement with Carson Community Bank.
Agenda Item:
19. Discussion and possible action to approve the OSSBA Comprehensive Employment Service Agreement for the 2024-25 school year.
Agenda Item:
20. Discussion and possible action to approve OSSBA subscription services for School Membership Dues, Assemble, Superintendent Evaluation, Connections Communication, and Policies for the 2024-25 school year.
Agenda Item:
21. Discussion and possible action to approve 9th-12th credit recovery summer school to be held May 28-June 20.
Agenda Item:
22. Discussion and possible action to approve Indian Capital Technology Center providing mathematics and science courses to be counted for graduation credit for the 2024-25 school year.
Agenda Item:
23. Discussion and possible action to approve Shannon Gilbert as an adjunct instructor for Anatomy and Physiology for the 2024-25 school year.
Agenda Item:
24. Discussion and possible action to approve closing activity fund #803-Tech Ed/Construction and funds being transferred to activity fund #834-Junior Class.
Agenda Item:
25. Discussion and possible action to approve a contract with Therapy Works for the 2024-25 school year.
Agenda Item:
26. Discussion and possible action to approve the Psychometric Service Agreement with Shirley Auffet for the 2024-25 school year.
Agenda Item:
27. Discussion and possible action to approve the updated 2023-24 school calendar reflecting no school on May 10, 2024.
Agenda Item:
28. Discussion and possible action to approve part-time summer maintenance workers for 2024 before and after Cherokee Nation contract hours.
Agenda Item:
29. Discussion and possible action to approve various athletic camps for the summer.
Agenda Item:
30. Discussion and possible action to approve the following surplus items: 
Grizzly Band Saw  1900856
Miller syncrowave 180 tig LC513578
MillerMatic 252 MK300284N
Kawasaki Mule 2011 (578 hrs.) KAF620R
Lincoln Electric Welder AC-225-S Code: 8712-506
14 Greenhouse plastic tables
Rockwell band saw JP3368
Reliant jointer 204857
Delta Sander 94C95132
Baldor Grinder 712R1
Grizzly Gun Safe 12839879
Grizzly Drum Sander B080019
Sears Sander/Grinder 351.226110
 
Agenda Item:
31. Discussion and possible action to approve the updated policy:  FFAEA-E-Concussion and Head Injury Acknowledgment and Information Sheet
Agenda Item:
32. New Business
Agenda Item:
33. Adjournment
 

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