Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
4.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-March 11, 2024
4.B. Approval of the monthly financial report of Activity Funds
4.C. Approval of Treasurers Report on status of funds and Investments
4.D. Approval of the following:
  • 2023-24 Building Fund Encumbrances 34-37
  • 2023-24 Building Fund Checks 53-56
  • 2023-24 CN Encumbrances 20-22
  • 2023-24 CN Checks 161-179
  • 2023-24 General Fund Encumbrances 348-360
  • 2023-24 General Fund Change Orders 
  • 2023-24 General Fund Checks 2567-2905
4.E. Credit Card Review
4.F. Resignations: Dana Nickens, Social Worker and Ron Dunaway, Athletic Director/Coach.
5. Principals Reports/ Asst. Superintendent/IT Report
6. Superintendent's Report
  • Student Count
  • Cherokee Nation Tag Money
  • New building update
  • Other
7. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation and employment of the Superintendent and for the purpose of discussing personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7).

 
8. Motion and second to return to open session.
9. Executive Session Minutes Compliance Announcement.
10. Discussion and possible action to accept the resignation of Superintendent Terry Heustis.
11. Discussion and possible action to begin the Superintendent search.
12. Discussion and possible action to approve the FY 2024-25 employment of Principals as follows: Shelly Cooper, High School; Kevin Yeager, Junior High; Yvonne Cummings, Upper Elementary; and Kellie Edwards, Lower Elementary.
13. Discussion and possible action to approve the FY 2024-25 employment of certified directors as follows: Eudean McVey, Federal Programs Director; Cathy Matthews, Special Services Director; and Eddie Roberts, Dean of Students.
14. Discussion and possible action to approve the FY 2024-25 employment of 12-month employees as follows: Jack Crittenden, Maintenance Supervisor; Dale Clark, Bus Maintenance Supervisor; Tracy Beach, Tech Coordinator; Kindra Drummond, HS Secretary; Blair Rector, JH/HS Registrar; Amie Beach, Elementary Registrar and Linda Scott, Special Services Secretary.
15. Discussion and possible action to adjunct the following teachers for the 2023-24 school year:  Bret Barton, Geography/Social Studies and Amber Gonzalez, Physical Science.
16. Discussion and possible action to approve the Barlow Agreement for FY 2024-25.
17. Discussion and possible action to employ an Elementary secretary for the remaining 2023-24 school year.
18. Discussion and possible action to approve Eudean McVey, Federal Programs Director, as authorized signer on Federal Program claims for the 2024-25 school year.
19. Discussion and possible action to approve 21st Century Summer Enrichment Learning Program for all third grade students who are still on a reading sufficiency plan to be held May 28-June20.
20. Discussion and possible action to approve an agreement with Oklahoma Department of Rehabilitation Services.
21. Discussion and possible action to approve the transfer of proceeds from the concession account to various student activity clubs accounts.
22. Discussion and possible action to approve the following policies: BBB-E2-Board of Education Oath of Office; BD-R1-Board of Education Clerk; DB-R-2-Board of Education Minutes Clerk; BD-R4-Board of Education Minutes/Encumbrance Clerk; DDCA- Acceptance of Letters of Resignation.
23. New Business
24. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: April 8, 2024 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
4.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-March 11, 2024
Agenda Item:
4.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
4.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
4.D. Approval of the following:
  • 2023-24 Building Fund Encumbrances 34-37
  • 2023-24 Building Fund Checks 53-56
  • 2023-24 CN Encumbrances 20-22
  • 2023-24 CN Checks 161-179
  • 2023-24 General Fund Encumbrances 348-360
  • 2023-24 General Fund Change Orders 
  • 2023-24 General Fund Checks 2567-2905
Agenda Item:
4.E. Credit Card Review
Agenda Item:
4.F. Resignations: Dana Nickens, Social Worker and Ron Dunaway, Athletic Director/Coach.
Agenda Item:
5. Principals Reports/ Asst. Superintendent/IT Report
Agenda Item:
6. Superintendent's Report
  • Student Count
  • Cherokee Nation Tag Money
  • New building update
  • Other
Agenda Item:
7. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation and employment of the Superintendent and for the purpose of discussing personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7).

 
Agenda Item:
8. Motion and second to return to open session.
Agenda Item:
9. Executive Session Minutes Compliance Announcement.
Agenda Item:
10. Discussion and possible action to accept the resignation of Superintendent Terry Heustis.
Agenda Item:
11. Discussion and possible action to begin the Superintendent search.
Agenda Item:
12. Discussion and possible action to approve the FY 2024-25 employment of Principals as follows: Shelly Cooper, High School; Kevin Yeager, Junior High; Yvonne Cummings, Upper Elementary; and Kellie Edwards, Lower Elementary.
Agenda Item:
13. Discussion and possible action to approve the FY 2024-25 employment of certified directors as follows: Eudean McVey, Federal Programs Director; Cathy Matthews, Special Services Director; and Eddie Roberts, Dean of Students.
Agenda Item:
14. Discussion and possible action to approve the FY 2024-25 employment of 12-month employees as follows: Jack Crittenden, Maintenance Supervisor; Dale Clark, Bus Maintenance Supervisor; Tracy Beach, Tech Coordinator; Kindra Drummond, HS Secretary; Blair Rector, JH/HS Registrar; Amie Beach, Elementary Registrar and Linda Scott, Special Services Secretary.
Agenda Item:
15. Discussion and possible action to adjunct the following teachers for the 2023-24 school year:  Bret Barton, Geography/Social Studies and Amber Gonzalez, Physical Science.
Agenda Item:
16. Discussion and possible action to approve the Barlow Agreement for FY 2024-25.
Agenda Item:
17. Discussion and possible action to employ an Elementary secretary for the remaining 2023-24 school year.
Agenda Item:
18. Discussion and possible action to approve Eudean McVey, Federal Programs Director, as authorized signer on Federal Program claims for the 2024-25 school year.
Agenda Item:
19. Discussion and possible action to approve 21st Century Summer Enrichment Learning Program for all third grade students who are still on a reading sufficiency plan to be held May 28-June20.
Agenda Item:
20. Discussion and possible action to approve an agreement with Oklahoma Department of Rehabilitation Services.
Agenda Item:
21. Discussion and possible action to approve the transfer of proceeds from the concession account to various student activity clubs accounts.
Agenda Item:
22. Discussion and possible action to approve the following policies: BBB-E2-Board of Education Oath of Office; BD-R1-Board of Education Clerk; DB-R-2-Board of Education Minutes Clerk; BD-R4-Board of Education Minutes/Encumbrance Clerk; DDCA- Acceptance of Letters of Resignation.
Agenda Item:
23. New Business
Agenda Item:
24. Adjournment
 

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