Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Oath of office to new board member, Jeremiah Atha, Post #4.
4. Realignment of the Board of Education: President, Vice President, Clerk, Deputy Clerk and Member.
5. Discussion and possible action to approve the 2022-23 school year audit presented by Michael Green, CPA.
6. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
7. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
7.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes--February 12, 2024
7.B. Approval of the monthly financial report of Activity Funds
7.C. Approval of Treasurers Report on status of funds and Investments
7.D. Approval of the following:
  • 2023-24 Building Fund Encumbrance 33 
  • 2023-24 Building Fund Change Order
  • 2023-24 Building Fund Checks 48-52
  • 2023-24 CN Change Order
  • 2023-24 CN Checks 140-160
  • 2023-24 General Fund Encumbrances 327-347
  • 2023-24 General Fund Change Orders
  • 2023-24 General Fund Checks 2237-2566
7.E. Credit Card Review
7.F. Resignations:  Delaynie Bandy, Teacher Assistant and Kelsie Turner, Elementary Secretary.
8. Principals Reports/ Asst. Superintendent/IT Report
9. Superintendent's Report
  • Student Count
  • Other
10. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation of the Superintendent and for the purpose of discussing personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7).

 
11. Motion and second to return to open session.
12. Executive Session Minutes Compliance Announcement.
13. Discussion and possible action to approve the employment of Ryan Swank, Assistant Superintendent/IT for FY 2024-25.
14. Discussion and possible action to approve the employment of Central Office Staff for FY 2024-25: Jodi West, Treasurer/Board Minutes Clerk; Karla Hayes, Encumbrance Clerk; Kellie Keen, Activity Fund Custodian; Kelly Martin, Payroll/Benefits Coordinator and Megan Bateman, Superintendent's Secretary.
15. Discussion and possible action to employ a 3 year old Teacher for the 2024-25 school year.
16. Discussion and possible action to employ a Elementary Secretary for the remaining 2023-24 school year.
17. Discussion and possible action to approve the re-assignment of support staff for the 2024-25 school year.
18. Discussion and possible action to employ an assistant football coach/Defensive Coordinator and Powerlifting Coach for the 2024-25 school year.
19. Discussion and possible action to approve the software service order agreement  with Sylogist Ed, Inc for the 2024-25 school year.
20. Discussion and possible action to approve a resolution for the Opioid Abatement Grant.
21. Discussion and possible action to approve the College Remediation Report and Drop Out Report.
22. Discussion and possible action to approve the updated WHS National Honor Society Chapter By-laws.
23. Discussion and possible action to approve the following policies: FMAAA-Extracurricular Activities Emergency Medical Services; EIAD- Parent-Teacher Conferences; EHBDBA-Parent Participation in the School District; CKAJ-School Security Surveillance Cameras; CKC-R-2-Tornado Drills Rules and Procedures; CKC-R1-Fire Drills Rules and Procedures; EMBD-Flags and EMI-Moment of Silence.
24. New Business
25. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: March 11, 2024 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Oath of office to new board member, Jeremiah Atha, Post #4.
Agenda Item:
4. Realignment of the Board of Education: President, Vice President, Clerk, Deputy Clerk and Member.
Agenda Item:
5. Discussion and possible action to approve the 2022-23 school year audit presented by Michael Green, CPA.
Agenda Item:
6. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
7. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
7.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes--February 12, 2024
Agenda Item:
7.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
7.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
7.D. Approval of the following:
  • 2023-24 Building Fund Encumbrance 33 
  • 2023-24 Building Fund Change Order
  • 2023-24 Building Fund Checks 48-52
  • 2023-24 CN Change Order
  • 2023-24 CN Checks 140-160
  • 2023-24 General Fund Encumbrances 327-347
  • 2023-24 General Fund Change Orders
  • 2023-24 General Fund Checks 2237-2566
Agenda Item:
7.E. Credit Card Review
Agenda Item:
7.F. Resignations:  Delaynie Bandy, Teacher Assistant and Kelsie Turner, Elementary Secretary.
Agenda Item:
8. Principals Reports/ Asst. Superintendent/IT Report
Agenda Item:
9. Superintendent's Report
  • Student Count
  • Other
Agenda Item:
10. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation of the Superintendent and for the purpose of discussing personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7).

 
Agenda Item:
11. Motion and second to return to open session.
Agenda Item:
12. Executive Session Minutes Compliance Announcement.
Agenda Item:
13. Discussion and possible action to approve the employment of Ryan Swank, Assistant Superintendent/IT for FY 2024-25.
Agenda Item:
14. Discussion and possible action to approve the employment of Central Office Staff for FY 2024-25: Jodi West, Treasurer/Board Minutes Clerk; Karla Hayes, Encumbrance Clerk; Kellie Keen, Activity Fund Custodian; Kelly Martin, Payroll/Benefits Coordinator and Megan Bateman, Superintendent's Secretary.
Agenda Item:
15. Discussion and possible action to employ a 3 year old Teacher for the 2024-25 school year.
Agenda Item:
16. Discussion and possible action to employ a Elementary Secretary for the remaining 2023-24 school year.
Agenda Item:
17. Discussion and possible action to approve the re-assignment of support staff for the 2024-25 school year.
Agenda Item:
18. Discussion and possible action to employ an assistant football coach/Defensive Coordinator and Powerlifting Coach for the 2024-25 school year.
Agenda Item:
19. Discussion and possible action to approve the software service order agreement  with Sylogist Ed, Inc for the 2024-25 school year.
Agenda Item:
20. Discussion and possible action to approve a resolution for the Opioid Abatement Grant.
Agenda Item:
21. Discussion and possible action to approve the College Remediation Report and Drop Out Report.
Agenda Item:
22. Discussion and possible action to approve the updated WHS National Honor Society Chapter By-laws.
Agenda Item:
23. Discussion and possible action to approve the following policies: FMAAA-Extracurricular Activities Emergency Medical Services; EIAD- Parent-Teacher Conferences; EHBDBA-Parent Participation in the School District; CKAJ-School Security Surveillance Cameras; CKC-R-2-Tornado Drills Rules and Procedures; CKC-R1-Fire Drills Rules and Procedures; EMBD-Flags and EMI-Moment of Silence.
Agenda Item:
24. New Business
Agenda Item:
25. Adjournment

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