Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
4.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-January 11, 2024
4.B. Approval of the monthly financial report of Activity Funds
4.C. Approval of Treasurers Report on status of funds and Investments
4.D. Approval of the following:
  • 2023-24 Building Fund Encumbrance 27-32
  • 2023-24 Building Fund Checks 41-47
  • 2023-24 CN Encumbrance 18-19
  • 2023-24 CN Checks 118-139
  • 2023-24 General Fund Encumbrances 293-326
  • 2023-24 General Fund Change Orders 
  • 2023-24 General Fund Checks 1885-2236
4.E. Credit Card Review
4.F. Resignations- Ed Baker, Head Football Coach
5. Principals Reports/ Asst. Superintendent/IT Report
6. Superintendent's Report
  • Student Count
  • Graduation Date
  • Board election
  • Other
7. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation of the Superintendent, discussion of Superintendent's contract and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7).

 
8. Motion and second to return to open session.
9. Executive Session Minutes Compliance Announcement.
10. Discussion and possible action to approve the re-employment of Terry Heustis, Superintendent for the 2024-25 school year. (Contract on table)
11. Discussion and possible action to employ a head football coach for the 2024-25 school year.
12. Discussion and possible action to employee a night custodian for the 2023-24 school year.
13. Discussion and possible action to approve the updated 2023-24 school calendar.
14. Discussion and possible action to approve an agreement with Bolt Fiber Optic Services for the 2023-24 school year.
15. Discussion and possible action to approve Teacher Assistants overtime for custodial duties afterschool hours.
16. Discussion and possible action to update the following policy: CO-Child Nutrition and Physical Fitness Program.
17. Update and tour of new Elementary building.
18. New Business
19. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: February 12, 2024 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
4.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-January 11, 2024
Agenda Item:
4.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
4.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
4.D. Approval of the following:
  • 2023-24 Building Fund Encumbrance 27-32
  • 2023-24 Building Fund Checks 41-47
  • 2023-24 CN Encumbrance 18-19
  • 2023-24 CN Checks 118-139
  • 2023-24 General Fund Encumbrances 293-326
  • 2023-24 General Fund Change Orders 
  • 2023-24 General Fund Checks 1885-2236
Agenda Item:
4.E. Credit Card Review
Agenda Item:
4.F. Resignations- Ed Baker, Head Football Coach
Agenda Item:
5. Principals Reports/ Asst. Superintendent/IT Report
Agenda Item:
6. Superintendent's Report
  • Student Count
  • Graduation Date
  • Board election
  • Other
Agenda Item:
7. Motion and vote to have and convene in an executive session to conduct an ongoing evaluation of the Superintendent, discussion of Superintendent's contract and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate requirements of state or federal law pursuant to 25 Okla. Stat. § (B)(7).

 
Agenda Item:
8. Motion and second to return to open session.
Agenda Item:
9. Executive Session Minutes Compliance Announcement.
Agenda Item:
10. Discussion and possible action to approve the re-employment of Terry Heustis, Superintendent for the 2024-25 school year. (Contract on table)
Agenda Item:
11. Discussion and possible action to employ a head football coach for the 2024-25 school year.
Agenda Item:
12. Discussion and possible action to employee a night custodian for the 2023-24 school year.
Agenda Item:
13. Discussion and possible action to approve the updated 2023-24 school calendar.
Agenda Item:
14. Discussion and possible action to approve an agreement with Bolt Fiber Optic Services for the 2023-24 school year.
Agenda Item:
15. Discussion and possible action to approve Teacher Assistants overtime for custodial duties afterschool hours.
Agenda Item:
16. Discussion and possible action to update the following policy: CO-Child Nutrition and Physical Fitness Program.
Agenda Item:
17. Update and tour of new Elementary building.
Agenda Item:
18. New Business
Agenda Item:
19. Adjournment
 

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