Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Acknowledgement of Westville FFA National Poultry Evaluation Champion Team.
4. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
5. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
5.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-October 11, 2023
  • Special Meeting Minutes-November 6, 2023
5.B. Approval of the monthly financial report of Activity Funds
5.C. Approval of Treasurers Report on status of funds and Investments
5.D. Approval of the following:
  • 2023-24 Bond Fund Encumbrance 3
  • 2023-24 Bond Fund Check 3
  • 2023-24 Building Fund Encumbrance 22-23
  • 2023-24 Building Fund Change Order
  • 2023-24 Building Fund Checks 28-33
  • 2023-24 CN Encumbrance 15
  • 2023-24 CN Checks 59-78
  • 2023-24 General Fund Encumbrances 237-266
  • 2023-24 General Fund Change Orders 
  • 2023-24 General Fund Checks 846-1211
  • 2023-24 Sinking Fund Check 1
5.E. Credit Card Review
5.F. Resignations-Erin Davis, Teacher and Richard Crawford, School Psychologist
6. Principals Reports/ Asst. Superintendent/IT Report
7. Superintendent's Report
  • Student Count
  • Filing period for Board Election, Post #4
  • Other
8. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
9. Motion and second to return to open session.
10. Executive Session Minutes Compliance Announcement.
11. Discussion and possible action to approve the emergency certification for Laura Beth Heck, JH Counselor and Joshua Henderson, Mid-level Math for the 2023-24 school year.
12. Discussion and possible action to adjunct Vicki Luttrell, Trigonometry and Brooke Davis, Mid-Level Math.
13. Discussion and possible action to employ a Payroll/Benefits Coordinator for the 2023-24 school year.
14. Discussion and possible action to approve the 2024 School Board Meeting Dates.
15. Discussion and possible action to approve the updated fundraiser list for the 2023-24 school year.
16. Discussion and possible action to approve the updated 2023-24 school calendar reflecting virtual day for Focus Day on October 27, 2023 for 7th, 8th, 9th, and 12th grades.
17. Discussion and possible action to approve the updated resolution calling for an election for board position #4, with a five year term and closing Delaware County precinct.
18. Discussion and possible action to approve an additional class period for internship for Caleb Hansen.
19. Discussion and possible action to approve the 2023-24 Child Nutrition Procurement Plan.
20. Discussion and possible action to approve the following policies:  EFA-School Library Media Center; EFA-E1-Request for Reconciliation of Library Material; EFA-E2-Report of Reconsideration; EFA-P-Public Complaints About Library Curriculum or Instructional Materials; EFA-R1-School Library Media Center Selection of Materials; EHAH-Sex Education; EIED-Graduation Requirements; EMC-Graduation Policy; EHDD-Concurrent Enrollment Student; EHDD-R-Concurrent Enrollment Student; EHBDBA-Parent Participation in the School District; EHBDBA-E-Notification; FNF-E1-Student Searches Checklist; FNF-E2-Student Searches Authority to Transport; FNF-R-Search of Students.
21. New Business
22. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: November 13, 2023 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Acknowledgement of Westville FFA National Poultry Evaluation Champion Team.
Agenda Item:
4. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
5. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
5.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-October 11, 2023
  • Special Meeting Minutes-November 6, 2023
Agenda Item:
5.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
5.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
5.D. Approval of the following:
  • 2023-24 Bond Fund Encumbrance 3
  • 2023-24 Bond Fund Check 3
  • 2023-24 Building Fund Encumbrance 22-23
  • 2023-24 Building Fund Change Order
  • 2023-24 Building Fund Checks 28-33
  • 2023-24 CN Encumbrance 15
  • 2023-24 CN Checks 59-78
  • 2023-24 General Fund Encumbrances 237-266
  • 2023-24 General Fund Change Orders 
  • 2023-24 General Fund Checks 846-1211
  • 2023-24 Sinking Fund Check 1
Agenda Item:
5.E. Credit Card Review
Agenda Item:
5.F. Resignations-Erin Davis, Teacher and Richard Crawford, School Psychologist
Agenda Item:
6. Principals Reports/ Asst. Superintendent/IT Report
Agenda Item:
7. Superintendent's Report
  • Student Count
  • Filing period for Board Election, Post #4
  • Other
Agenda Item:
8. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
Agenda Item:
9. Motion and second to return to open session.
Agenda Item:
10. Executive Session Minutes Compliance Announcement.
Agenda Item:
11. Discussion and possible action to approve the emergency certification for Laura Beth Heck, JH Counselor and Joshua Henderson, Mid-level Math for the 2023-24 school year.
Agenda Item:
12. Discussion and possible action to adjunct Vicki Luttrell, Trigonometry and Brooke Davis, Mid-Level Math.
Agenda Item:
13. Discussion and possible action to employ a Payroll/Benefits Coordinator for the 2023-24 school year.
Agenda Item:
14. Discussion and possible action to approve the 2024 School Board Meeting Dates.
Agenda Item:
15. Discussion and possible action to approve the updated fundraiser list for the 2023-24 school year.
Agenda Item:
16. Discussion and possible action to approve the updated 2023-24 school calendar reflecting virtual day for Focus Day on October 27, 2023 for 7th, 8th, 9th, and 12th grades.
Agenda Item:
17. Discussion and possible action to approve the updated resolution calling for an election for board position #4, with a five year term and closing Delaware County precinct.
Agenda Item:
18. Discussion and possible action to approve an additional class period for internship for Caleb Hansen.
Agenda Item:
19. Discussion and possible action to approve the 2023-24 Child Nutrition Procurement Plan.
Agenda Item:
20. Discussion and possible action to approve the following policies:  EFA-School Library Media Center; EFA-E1-Request for Reconciliation of Library Material; EFA-E2-Report of Reconsideration; EFA-P-Public Complaints About Library Curriculum or Instructional Materials; EFA-R1-School Library Media Center Selection of Materials; EHAH-Sex Education; EIED-Graduation Requirements; EMC-Graduation Policy; EHDD-Concurrent Enrollment Student; EHDD-R-Concurrent Enrollment Student; EHBDBA-Parent Participation in the School District; EHBDBA-E-Notification; FNF-E1-Student Searches Checklist; FNF-E2-Student Searches Authority to Transport; FNF-R-Search of Students.
Agenda Item:
21. New Business
Agenda Item:
22. Adjournment
 

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