Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Discussion and possible action to realign the Board of Education.
4. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
5. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
5.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-August 14, 2023
  • Special Meeting Minutes-August 21, 2023
5.B. Approval of the monthly financial report of Activity Funds
5.C. Approval of Treasurers Report on status of funds and Investments
5.D. Approval of the following:
  • 2023-24 Building Fund Encumbrances 14-19
  • 2023-24 Building Fund Checks 12-19
  • 2023-24 CN Encumbrances 12-13
  • 2023-24 CN Checks 17-36
  • 2023-24 General Fund Encumbrances 149-200
  • 2023-24 General Fund Change Orders 
  • 2023-24 General Fund Checks 170-499
5.E. Credit Card Review
5.F. Resignations:  Will Matthews, Paraprofessional; Chelsey Wiley, Teacher Assistant and Pam Rowe, Upper Elem Secretary.
6. Principals Reports/ Asst. Superintendent/IT Report
7. Superintendent's Report
  • Student Count
  • Bus usage
  • Bond issue
  • Update on new building and playground
  • Security updates
  • Teacher empowerment
  • Other
8. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
9. Motion and second to return to open session.
10. Executive Session Minutes Compliance Announcement.
11. Discussion and possible action to approve a resolution authorizing Terry Heustis, Superintendent to be the authorized signer at Carson Community Bank of the property located at 1476 South Collyge Street, Westville, Oklahoma.
12. Discussion and possible action to approve Terry Heustis, Superintendent as Purchasing Agent for Westville Independent School District, Authorized Representative for all Federal Programs including E-Rate and Child Nutrition and Designated Custodian for the General Fund, Building Fund, Child Nutrition Fund, Bond Fund, Sinking Fund, Activity Fund, all Federal Programs including E-Rate, all state programs and all other school programs and activities not list for the FY 2023-24.
13. Discussion and possible action to approve cancelling the Soccer program for the 2024 season.
14. Discussion and possible action to approve Oklahoma Department of Career & Technology Education Contract for Secondary Career & Technology Education Program(s) for the 2023-24 school year.
15. Discussion and possible action to approve the reassignment of Tessa Oldenburgh from JH/HS full time substitute to Upper Elementary Secretary.
16. Discussion and possible action to approve the employment of Nameman Storm, Paraprofessional.
17. Discussion and possible action to approve the Activity fundraising list for the 2023-24 school year.
18. Discussion and possible action to approve the 2023-24 committee appointments for the Healthy Fit/Safe School.
19. Discussion and possible action to approve emergency certification for Adreanna Pendergraft, Behavioral Specialist for the 2023-24 school year.
20. Discussion and possible action to approve a renewed 5 year contract with Coke.
21. New Business
22. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: September 11, 2023 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Discussion and possible action to realign the Board of Education.
Agenda Item:
4. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
5. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
5.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-August 14, 2023
  • Special Meeting Minutes-August 21, 2023
Agenda Item:
5.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
5.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
5.D. Approval of the following:
  • 2023-24 Building Fund Encumbrances 14-19
  • 2023-24 Building Fund Checks 12-19
  • 2023-24 CN Encumbrances 12-13
  • 2023-24 CN Checks 17-36
  • 2023-24 General Fund Encumbrances 149-200
  • 2023-24 General Fund Change Orders 
  • 2023-24 General Fund Checks 170-499
Agenda Item:
5.E. Credit Card Review
Agenda Item:
5.F. Resignations:  Will Matthews, Paraprofessional; Chelsey Wiley, Teacher Assistant and Pam Rowe, Upper Elem Secretary.
Agenda Item:
6. Principals Reports/ Asst. Superintendent/IT Report
Agenda Item:
7. Superintendent's Report
  • Student Count
  • Bus usage
  • Bond issue
  • Update on new building and playground
  • Security updates
  • Teacher empowerment
  • Other
Agenda Item:
8. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
Agenda Item:
9. Motion and second to return to open session.
Agenda Item:
10. Executive Session Minutes Compliance Announcement.
Agenda Item:
11. Discussion and possible action to approve a resolution authorizing Terry Heustis, Superintendent to be the authorized signer at Carson Community Bank of the property located at 1476 South Collyge Street, Westville, Oklahoma.
Agenda Item:
12. Discussion and possible action to approve Terry Heustis, Superintendent as Purchasing Agent for Westville Independent School District, Authorized Representative for all Federal Programs including E-Rate and Child Nutrition and Designated Custodian for the General Fund, Building Fund, Child Nutrition Fund, Bond Fund, Sinking Fund, Activity Fund, all Federal Programs including E-Rate, all state programs and all other school programs and activities not list for the FY 2023-24.
Agenda Item:
13. Discussion and possible action to approve cancelling the Soccer program for the 2024 season.
Agenda Item:
14. Discussion and possible action to approve Oklahoma Department of Career & Technology Education Contract for Secondary Career & Technology Education Program(s) for the 2023-24 school year.
Agenda Item:
15. Discussion and possible action to approve the reassignment of Tessa Oldenburgh from JH/HS full time substitute to Upper Elementary Secretary.
Agenda Item:
16. Discussion and possible action to approve the employment of Nameman Storm, Paraprofessional.
Agenda Item:
17. Discussion and possible action to approve the Activity fundraising list for the 2023-24 school year.
Agenda Item:
18. Discussion and possible action to approve the 2023-24 committee appointments for the Healthy Fit/Safe School.
Agenda Item:
19. Discussion and possible action to approve emergency certification for Adreanna Pendergraft, Behavioral Specialist for the 2023-24 school year.
Agenda Item:
20. Discussion and possible action to approve a renewed 5 year contract with Coke.
Agenda Item:
21. New Business
Agenda Item:
22. Adjournment
 

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