Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
4.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-April 10, 2023
4.B. Approval of the monthly financial report of Activity Funds
4.C. Approval of Treasurers Report on status of funds and Investments
4.D. Approval of the following:
  • 2022-23 Sinking Fund Check 2
  • 2022-23 Building Fund Encumbrance 43
  • 2022-23 Building Fund Checks 75-77
  • 2022-23 CN Encumbrance 15
  • 2022-23 CN Checks 109-114
  • 2002-23 CN Change Order
  • 2022-23 General Fund Encumbrances 388-409
  • 2022-23 General Fund Change Order
  • 2022-23 General Fund Checks 3003-3383
4.E. Credit Card Review
4.F. Resignations-Cathy Cox, Elementary workroom secretary, James Wade, Teacher, Shadrach Tucker, JH Counselor, Tarin Hembree, 4th grade teacher, Justin Heck, bus driver, and Renae Price, Teacher Coach.
5. Principals Reports/ Asst. Superintendent/IT Report: Kellie Edwards, Yvonne Cummings, Kevin Yeager, Shelly Cooper and Ryan Swank, Asst. Superintendent/IT.
6. Superintendent's Report
  • Student Count
  • ARP Construction Update
  • Graduation
  • Future Special Board Meetings to sell bonds- May 15 at 5:00 p.m. and June 5 at 12:00 p.m.
  • Other
7. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
8. Motion and second to return to open session.
9. Executive Session Minutes Compliance Announcement.
10. Discussion and possible action to approve the employment contracts of 12-month employees for the 2023-24 school year as follows:  Jack Crittenden, Maintenance Supervisor; Dale Clark, Bus Maintenance Supervisor; Tracy Beach, Tech Coordinator; Kindra Drummond, HS Secretary and Linda Scott, Special Services Secretary.
11. Discussion and possible action to approve or disapprove the 2023-24 Certified and Certified Temporary Contracted staff per recommendations and Exhibits A-B listing. 
12. Discussion and possible action to approve or disapprove the 2023-24 support staff per recommendations and Exhibit C listing.
13. Discussion and possible action to approve or disapprove the 2023-24 Certified staff pending test results, per recommendations and Exhibits D listing.
14. Discussion and possible action to approve or disapprove the 2023-24 support staff pending test results, per recommendation and Exhibit E listing.
15. Discussion and possible action to approve the following reassignments for the 2023-24 school year:  Ashley Davis from 21st CCLC Family Engagement Specialist to 4th grade teacher; Sunny Alves from 6th grade to STEM; Rhonda Phillips, Pre-K to 4th grade.
16. Discussion and possible action to approve Resolution for Schools and Libraries Universal Services (E-Rate) for 2023-24.  This resolution authorized filing of the Form 471 application(s) for funding year 2023-24 and the payment of the applicant's share upon approval of funding and receipt of services.
17. Discussion and possible action to approve the Application for Temporary Appropriations for the 2023-24 school year.
18. Discussion and possible action to approve the contract for auditor Michael Green, CPA for the 2022-23 school audit.
19. Discussion and possible action to approve the "hours" method for the calendar for the 2023-24 school year.
20. Discussion and possible action to approve the OSSBA Comprehensive Employment Service Agreement for the 2023-24 school year.
 
21. Discussion and possible action to approve the resolution to transfer proceeds from the General Clearance and Driver's Education account to the General Fund account.
 
22. Discussion and action to approve the transfer of proceeds from the concession account to various Student Activity Clubs accounts.
 
23. Discussion and possible action to approve the various athletic camps for the summer.
24. Discussion and possible action to approve the Psychological/Psychometric Service Agreement with Richard Crawford for the 2023-24 school year.
 
25. Discussion and possible action to approve the Psychometric Service Agreement with Shirley Auffet for the 2023-24 school year.
26. Discussion and possible action to employ the following for the 2023-24 school year:  Upper Elementary Teacher, Secondary Special Education Teacher, (2) Lower Elementary Teachers, Behavioral Health Specialist, Child Nutrition Director and (3) Paraprofessionals.
27. Discussion and possible action to approve 9th-12th credit recovery summer school to be held May 30-June 22.
28. Discussion and possible action to approve the renewal of the Fixed Price Food Service Management Contract with OPAA! Food Management of Oklahoma, LLC for the 2023-24 school year.
29. New Business
30. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: May 8, 2023 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
4.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-April 10, 2023
Agenda Item:
4.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
4.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
4.D. Approval of the following:
  • 2022-23 Sinking Fund Check 2
  • 2022-23 Building Fund Encumbrance 43
  • 2022-23 Building Fund Checks 75-77
  • 2022-23 CN Encumbrance 15
  • 2022-23 CN Checks 109-114
  • 2002-23 CN Change Order
  • 2022-23 General Fund Encumbrances 388-409
  • 2022-23 General Fund Change Order
  • 2022-23 General Fund Checks 3003-3383
Agenda Item:
4.E. Credit Card Review
Agenda Item:
4.F. Resignations-Cathy Cox, Elementary workroom secretary, James Wade, Teacher, Shadrach Tucker, JH Counselor, Tarin Hembree, 4th grade teacher, Justin Heck, bus driver, and Renae Price, Teacher Coach.
Agenda Item:
5. Principals Reports/ Asst. Superintendent/IT Report: Kellie Edwards, Yvonne Cummings, Kevin Yeager, Shelly Cooper and Ryan Swank, Asst. Superintendent/IT.
Agenda Item:
6. Superintendent's Report
  • Student Count
  • ARP Construction Update
  • Graduation
  • Future Special Board Meetings to sell bonds- May 15 at 5:00 p.m. and June 5 at 12:00 p.m.
  • Other
Agenda Item:
7. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
Agenda Item:
8. Motion and second to return to open session.
Agenda Item:
9. Executive Session Minutes Compliance Announcement.
Agenda Item:
10. Discussion and possible action to approve the employment contracts of 12-month employees for the 2023-24 school year as follows:  Jack Crittenden, Maintenance Supervisor; Dale Clark, Bus Maintenance Supervisor; Tracy Beach, Tech Coordinator; Kindra Drummond, HS Secretary and Linda Scott, Special Services Secretary.
Agenda Item:
11. Discussion and possible action to approve or disapprove the 2023-24 Certified and Certified Temporary Contracted staff per recommendations and Exhibits A-B listing. 
Agenda Item:
12. Discussion and possible action to approve or disapprove the 2023-24 support staff per recommendations and Exhibit C listing.
Agenda Item:
13. Discussion and possible action to approve or disapprove the 2023-24 Certified staff pending test results, per recommendations and Exhibits D listing.
Agenda Item:
14. Discussion and possible action to approve or disapprove the 2023-24 support staff pending test results, per recommendation and Exhibit E listing.
Agenda Item:
15. Discussion and possible action to approve the following reassignments for the 2023-24 school year:  Ashley Davis from 21st CCLC Family Engagement Specialist to 4th grade teacher; Sunny Alves from 6th grade to STEM; Rhonda Phillips, Pre-K to 4th grade.
Agenda Item:
16. Discussion and possible action to approve Resolution for Schools and Libraries Universal Services (E-Rate) for 2023-24.  This resolution authorized filing of the Form 471 application(s) for funding year 2023-24 and the payment of the applicant's share upon approval of funding and receipt of services.
Agenda Item:
17. Discussion and possible action to approve the Application for Temporary Appropriations for the 2023-24 school year.
Agenda Item:
18. Discussion and possible action to approve the contract for auditor Michael Green, CPA for the 2022-23 school audit.
Agenda Item:
19. Discussion and possible action to approve the "hours" method for the calendar for the 2023-24 school year.
Agenda Item:
20. Discussion and possible action to approve the OSSBA Comprehensive Employment Service Agreement for the 2023-24 school year.
 
Agenda Item:
21. Discussion and possible action to approve the resolution to transfer proceeds from the General Clearance and Driver's Education account to the General Fund account.
 
Agenda Item:
22. Discussion and action to approve the transfer of proceeds from the concession account to various Student Activity Clubs accounts.
 
Agenda Item:
23. Discussion and possible action to approve the various athletic camps for the summer.
Agenda Item:
24. Discussion and possible action to approve the Psychological/Psychometric Service Agreement with Richard Crawford for the 2023-24 school year.
 
Agenda Item:
25. Discussion and possible action to approve the Psychometric Service Agreement with Shirley Auffet for the 2023-24 school year.
Agenda Item:
26. Discussion and possible action to employ the following for the 2023-24 school year:  Upper Elementary Teacher, Secondary Special Education Teacher, (2) Lower Elementary Teachers, Behavioral Health Specialist, Child Nutrition Director and (3) Paraprofessionals.
Agenda Item:
27. Discussion and possible action to approve 9th-12th credit recovery summer school to be held May 30-June 22.
Agenda Item:
28. Discussion and possible action to approve the renewal of the Fixed Price Food Service Management Contract with OPAA! Food Management of Oklahoma, LLC for the 2023-24 school year.
Agenda Item:
29. New Business
Agenda Item:
30. Adjournment
 

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