Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
4.A. Approval of the Minutes as follows:
  • Special Meeting Minutes-March 7, 2023
  • Regular Meeting Minutes-March 6, 2023
4.B. Approval of the monthly financial report of Activity Funds
4.C. Approval of Treasurers Report on status of funds and Investments
4.D. Approval of the following:
  • 2022-23 BF Change Orders
  • 2022-23 Building Fund Encumbrance 42
  • 2022-23 Building Fund Checks 68-74
  • 2022-23 CN Encumbrance 13-14
  • 2022-23 CN Checks 101-108
  • 2022-23 General Fund Encumbrances 364-387
  • 2022-23 General Fund Change Orders
  • 2022-23 General Fund Checks 2643-3002
4.E. Credit Card Review
4.F. Resignations-Nickie Boydston, Elementary Secretary; Casey Jones, RTI Teacher Dusty Miggletto, HS Counselor and Rachelle Hough, Paraprofessional.
5. Principals Reports/ Asst. Superintendent of IT Report
5.A. Shelly Cooper
5.B. Kevin Yeager
5.C. Yvonne Cummings
5.D. Kellie Edwards
5.E. Ryan Swank, Asst. Superintendent of IT
6. Superintendent's Report
  • Student Count
  • Cherokee Nation Tag Money
  • Other
7. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
8. Motion and second to return to open session.
9. Executive Session Minutes Compliance Announcement.
10. Discussion and possible action to approve the FY 2023-24 employment of certified directors as follows: Eddie Roberts, Dean of Students; Ron Dunaway, Athletic Director; Cathy Matthews, Special Services Director; and Eudean McVey,  Federal Programs Director.
11. Discussion and possible action to approve the FY 2023-24 employment of Central Office Staff:  Jodi West, District Treasurer/Board Minutes Clerk; Karla Hayes, Encumbrance Clerk; Kellie Keen, Activity Account Custodian; and Megan Bateman, Superintendent's Secretary.
12. Discussion and possible action to approve the final plans for the Student Investment Project.
13. Discussion and possible action to approve Eudean McVey, Federal Programs Director, as authorized signer on Federal Programs claims for the 2023-24 school year.
14. Discussion and possible action to approve the contract for drug and alcohol testing for the 2023-24 school year.
15. Discussion and possible action to approve 21st Century Summer Enrichment Learning Program and a Summer Reading Program for all third grade students who are still on a Reading Sufficiency Plan to be held May 30-June 22.
16. Discussion and possible action to approve the Barlow Agreement for FY 2023-24.
17. Discussion and possible action to employ an Elementary Secretary for the remaining 2022-23 school year.
18. Discussion and possible action to approve the surplus of a Vulcan Steamer Ser.No 27-1147184.
19. Discussion and possible action to approve a quote for the purchase of a lawnmower.
20. Discussion and possible action to approve the updated 2022-23 school calendar.
21. Discussion and possible action to approve the updated fundraising list.
22. Discussion and possible action to approve the 2023-24 Therapy Works contract.
23. Discussion and possible action to approve the following policies: BED-R-Board of Education Meeting Public Participation; BJ-Board of Education Executive Officer-Superintendent; BEA-School Board Meetings Agenda Preparation and Dissemination; BED-Board of Education Meeting Public Participation; CDAC-General Fund Balance; EKBA-Reading Sufficiency Testing; FFAF-Vision Screening of Students; CWB-Death of a Student or Staff Member; CWC-Memorials; EJF-Mental Health Crisis Protocol; ED-R1-Testing Program Student Surveys; EFA-School Library Media Center; EFA-E1-Request for Reconsideration of Library Material; EFA-E2-Report of Recondieration; EFA-P-Public Complaints about Library Cirriculum or Instructional Materials; EFA-R1-School Library Media Center Selections of Materials; CKCA-Emergency School Closings; BED-R-Board of Education Meetings Public Participation; FOB-Corporal Punishment; FO-R5-Restraints and Seclusion.
24. New Business
25. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: April 10, 2023 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
4.A. Approval of the Minutes as follows:
  • Special Meeting Minutes-March 7, 2023
  • Regular Meeting Minutes-March 6, 2023
Agenda Item:
4.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
4.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
4.D. Approval of the following:
  • 2022-23 BF Change Orders
  • 2022-23 Building Fund Encumbrance 42
  • 2022-23 Building Fund Checks 68-74
  • 2022-23 CN Encumbrance 13-14
  • 2022-23 CN Checks 101-108
  • 2022-23 General Fund Encumbrances 364-387
  • 2022-23 General Fund Change Orders
  • 2022-23 General Fund Checks 2643-3002
Agenda Item:
4.E. Credit Card Review
Agenda Item:
4.F. Resignations-Nickie Boydston, Elementary Secretary; Casey Jones, RTI Teacher Dusty Miggletto, HS Counselor and Rachelle Hough, Paraprofessional.
Agenda Item:
5. Principals Reports/ Asst. Superintendent of IT Report
Agenda Item:
5.A. Shelly Cooper
Agenda Item:
5.B. Kevin Yeager
Agenda Item:
5.C. Yvonne Cummings
Agenda Item:
5.D. Kellie Edwards
Agenda Item:
5.E. Ryan Swank, Asst. Superintendent of IT
Agenda Item:
6. Superintendent's Report
  • Student Count
  • Cherokee Nation Tag Money
  • Other
Agenda Item:
7. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
Agenda Item:
8. Motion and second to return to open session.
Agenda Item:
9. Executive Session Minutes Compliance Announcement.
Agenda Item:
10. Discussion and possible action to approve the FY 2023-24 employment of certified directors as follows: Eddie Roberts, Dean of Students; Ron Dunaway, Athletic Director; Cathy Matthews, Special Services Director; and Eudean McVey,  Federal Programs Director.
Agenda Item:
11. Discussion and possible action to approve the FY 2023-24 employment of Central Office Staff:  Jodi West, District Treasurer/Board Minutes Clerk; Karla Hayes, Encumbrance Clerk; Kellie Keen, Activity Account Custodian; and Megan Bateman, Superintendent's Secretary.
Agenda Item:
12. Discussion and possible action to approve the final plans for the Student Investment Project.
Agenda Item:
13. Discussion and possible action to approve Eudean McVey, Federal Programs Director, as authorized signer on Federal Programs claims for the 2023-24 school year.
Agenda Item:
14. Discussion and possible action to approve the contract for drug and alcohol testing for the 2023-24 school year.
Agenda Item:
15. Discussion and possible action to approve 21st Century Summer Enrichment Learning Program and a Summer Reading Program for all third grade students who are still on a Reading Sufficiency Plan to be held May 30-June 22.
Agenda Item:
16. Discussion and possible action to approve the Barlow Agreement for FY 2023-24.
Agenda Item:
17. Discussion and possible action to employ an Elementary Secretary for the remaining 2022-23 school year.
Agenda Item:
18. Discussion and possible action to approve the surplus of a Vulcan Steamer Ser.No 27-1147184.
Agenda Item:
19. Discussion and possible action to approve a quote for the purchase of a lawnmower.
Agenda Item:
20. Discussion and possible action to approve the updated 2022-23 school calendar.
Agenda Item:
21. Discussion and possible action to approve the updated fundraising list.
Agenda Item:
22. Discussion and possible action to approve the 2023-24 Therapy Works contract.
Agenda Item:
23. Discussion and possible action to approve the following policies: BED-R-Board of Education Meeting Public Participation; BJ-Board of Education Executive Officer-Superintendent; BEA-School Board Meetings Agenda Preparation and Dissemination; BED-Board of Education Meeting Public Participation; CDAC-General Fund Balance; EKBA-Reading Sufficiency Testing; FFAF-Vision Screening of Students; CWB-Death of a Student or Staff Member; CWC-Memorials; EJF-Mental Health Crisis Protocol; ED-R1-Testing Program Student Surveys; EFA-School Library Media Center; EFA-E1-Request for Reconsideration of Library Material; EFA-E2-Report of Recondieration; EFA-P-Public Complaints about Library Cirriculum or Instructional Materials; EFA-R1-School Library Media Center Selections of Materials; CKCA-Emergency School Closings; BED-R-Board of Education Meetings Public Participation; FOB-Corporal Punishment; FO-R5-Restraints and Seclusion.
Agenda Item:
24. New Business
Agenda Item:
25. Adjournment
 

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