Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Discussion and possible action to approve the 2021-22 school year audit presented by Michael Green, CPA. 
4. Presentation by Josh Schoenborn with ARC Architecture for the 2023 Bond Election design concept progress.
5. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
6. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
6.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-February 13, 2023
6.B. Approval of the monthly financial report of Activity Funds
6.C. Approval of Treasurers Report on status of funds and Investments
6.D. Approval of the following:
  • 2022-23 Building Fund Encumbrance 41
  • 2022-23 Building Fund Checks 63-67
  • 2022-23 CN Encumbrance 12
  • 2022-23 CN Checks 92-100
  • 2022-23 General Fund Encumbrances 358-363
  • 2022-23 General Fund Change Orders
  • 2022-23 General Fund Checks  2327-2642
6.E. Credit Card Review
6.F. Resignations- Tiffany Wallace, nurse
7. Principals Reports/ Asst. Superintendent of IT Report
7.A. Shelly Cooper
7.B. Kevin Yeager
7.C. Yvonne Cummings
7.D. Kellie Edwards
7.E. Ryan Swank, Asst. Superintendent of IT
8. Superintendent's Report
  • Student Count
  • Incident
  • Boys & Girl's Club land donation
  • Other
9. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
10. Motion and second to return to open session.
11. Executive Session Minutes Compliance Announcement.
12. Discussion and possible action to approve the employment of Ryan Swank, Assistant Superintendent/IT for the FY 2023-24.
13. Discussion and possible action to approve the employment contracts of Principals for the FY 2023-24 Shelly Cooper, HS Principal; Kevin Yeager, JH Principal; Yvonne Cummings, Upper Elementary Principal; and Kellie Edwards, Lower Elementary Principal.
14. Discussion and possible action to approve the employment of an 1st grade teacher assistant for the 2022-23 school year.
15. Discussion and possible action to approve the updated 2022-23 school calendar.
16. Discussion and possible action to approve the surplus of the following: Massey Ferguson Tractor 1240 Serial #B-41801; 80 various student desks; 9 practice targets; 4 tumbling mats; and Lift Cutter bush hog.
17. New Business
18. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: March 6, 2023 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Discussion and possible action to approve the 2021-22 school year audit presented by Michael Green, CPA. 
Agenda Item:
4. Presentation by Josh Schoenborn with ARC Architecture for the 2023 Bond Election design concept progress.
Agenda Item:
5. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
6. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
6.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-February 13, 2023
Agenda Item:
6.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
6.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
6.D. Approval of the following:
  • 2022-23 Building Fund Encumbrance 41
  • 2022-23 Building Fund Checks 63-67
  • 2022-23 CN Encumbrance 12
  • 2022-23 CN Checks 92-100
  • 2022-23 General Fund Encumbrances 358-363
  • 2022-23 General Fund Change Orders
  • 2022-23 General Fund Checks  2327-2642
Agenda Item:
6.E. Credit Card Review
Agenda Item:
6.F. Resignations- Tiffany Wallace, nurse
Agenda Item:
7. Principals Reports/ Asst. Superintendent of IT Report
Agenda Item:
7.A. Shelly Cooper
Agenda Item:
7.B. Kevin Yeager
Agenda Item:
7.C. Yvonne Cummings
Agenda Item:
7.D. Kellie Edwards
Agenda Item:
7.E. Ryan Swank, Asst. Superintendent of IT
Agenda Item:
8. Superintendent's Report
  • Student Count
  • Incident
  • Boys & Girl's Club land donation
  • Other
Agenda Item:
9. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
Agenda Item:
10. Motion and second to return to open session.
Agenda Item:
11. Executive Session Minutes Compliance Announcement.
Agenda Item:
12. Discussion and possible action to approve the employment of Ryan Swank, Assistant Superintendent/IT for the FY 2023-24.
Agenda Item:
13. Discussion and possible action to approve the employment contracts of Principals for the FY 2023-24 Shelly Cooper, HS Principal; Kevin Yeager, JH Principal; Yvonne Cummings, Upper Elementary Principal; and Kellie Edwards, Lower Elementary Principal.
Agenda Item:
14. Discussion and possible action to approve the employment of an 1st grade teacher assistant for the 2022-23 school year.
Agenda Item:
15. Discussion and possible action to approve the updated 2022-23 school calendar.
Agenda Item:
16. Discussion and possible action to approve the surplus of the following: Massey Ferguson Tractor 1240 Serial #B-41801; 80 various student desks; 9 practice targets; 4 tumbling mats; and Lift Cutter bush hog.
Agenda Item:
17. New Business
Agenda Item:
18. Adjournment
 

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