Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Presentation by Steven Ryan with Trigon Construction and Josh Schoenborn with ARC Artitecture for the consideration of awarding, to the lowest responsible bidder, the bids for the Elementary School Addition.
4. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
5. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
5.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes January 12, 2023
5.B. Approval of the monthly financial report of Activity Funds
5.C. Approval of Treasurers Report on status of funds and Investments
5.D. Approval of the following:
  • 2022-23 Building Fund Encumbrance 40
  • 2022-23 Building Fund Checks 55-62
  • 2022-23 CN Checks 72-91
  • 2022-23 General Fund Encumbrances 336-357
  • 2022-23 General Fund Change Orders 
  • 2022-23 General Fund Checks  1989-2326
5.E. Credit Card Review
5.F. Resignations:  Brenda Crittenden, Lunchroom Secretary and Blair Rector, Elementary Secretary
6. Principals Reports/ Asst. Superintendent of IT Report
6.A. Shelly Cooper
6.B. Kevin Yeager
6.C. Yvonne Cummings
6.D. Kellie Edwards
6.E. Ryan Swank, Asst. Superintendent of IT
7. Superintendent's Report
  • Student Count
  • Graduation Date
  • Other
8. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
9. Motion and second to return to open session.
10. Executive Session Minutes Compliance Announcement.
11. Discussion and possible action to approve the re-employment of Terry Heustis, Superintendent for the 2023-24 school year. (Contract on table)
12. Discussion and possible action to employ the following for the 2022-23 school year:   Elementary Secretary and Special Services Paraprofessional.
13. Discussion and possible action to approve the updated Westville High School National Honor Society Chapter By-laws.
14. Discussion and possible action to approve the updated 2022-23 school calendar.
15. Discussion and possible action to approve the annual HIV Education Mandate.
16. Discussion and possible action to approve Westville Parent and Family Engagement Policy.
17. New Business
18. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: February 13, 2023 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Presentation by Steven Ryan with Trigon Construction and Josh Schoenborn with ARC Artitecture for the consideration of awarding, to the lowest responsible bidder, the bids for the Elementary School Addition.
Agenda Item:
4. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
5. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
5.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes January 12, 2023
Agenda Item:
5.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
5.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
5.D. Approval of the following:
  • 2022-23 Building Fund Encumbrance 40
  • 2022-23 Building Fund Checks 55-62
  • 2022-23 CN Checks 72-91
  • 2022-23 General Fund Encumbrances 336-357
  • 2022-23 General Fund Change Orders 
  • 2022-23 General Fund Checks  1989-2326
Agenda Item:
5.E. Credit Card Review
Agenda Item:
5.F. Resignations:  Brenda Crittenden, Lunchroom Secretary and Blair Rector, Elementary Secretary
Agenda Item:
6. Principals Reports/ Asst. Superintendent of IT Report
Agenda Item:
6.A. Shelly Cooper
Agenda Item:
6.B. Kevin Yeager
Agenda Item:
6.C. Yvonne Cummings
Agenda Item:
6.D. Kellie Edwards
Agenda Item:
6.E. Ryan Swank, Asst. Superintendent of IT
Agenda Item:
7. Superintendent's Report
  • Student Count
  • Graduation Date
  • Other
Agenda Item:
8. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
Agenda Item:
9. Motion and second to return to open session.
Agenda Item:
10. Executive Session Minutes Compliance Announcement.
Agenda Item:
11. Discussion and possible action to approve the re-employment of Terry Heustis, Superintendent for the 2023-24 school year. (Contract on table)
Agenda Item:
12. Discussion and possible action to employ the following for the 2022-23 school year:   Elementary Secretary and Special Services Paraprofessional.
Agenda Item:
13. Discussion and possible action to approve the updated Westville High School National Honor Society Chapter By-laws.
Agenda Item:
14. Discussion and possible action to approve the updated 2022-23 school calendar.
Agenda Item:
15. Discussion and possible action to approve the annual HIV Education Mandate.
Agenda Item:
16. Discussion and possible action to approve Westville Parent and Family Engagement Policy.
Agenda Item:
17. New Business
Agenda Item:
18. Adjournment
 

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