Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Presentation by Steven Ryan with Trigon Construction and Josh Schoenborn with ARC Architecture for the consideration of awarding, to the lowest responsible bidder, the bids for the Elementary School Addition Project.
4. Presentation by ARC Architecture of the 2023 Bond Election Building Program Proposal with consideration for approval of building program proposal and terms of promotion.
5. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
6. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
6.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-November 14, 2022
6.B. Approval of the monthly financial report of Activity Funds
6.C. Approval of Treasurers Report on status of funds and Investments
6.D. Approval of the following:
  • 2022-23 Building Fund Change Orders
  • 2022-23 Building Fund Encumbrance 35-38
  • 2022-23 Building Fund Checks 45-51
  • 2022-23 CN Encumbrance 10
  • 2022-23 CN Checks 46-56
  • 2022-23 General Fund Encumbrances 304-328
  • 2022-23 General Fund Change Orders
  • 2022-23 General Fund Checks 1310-1645
6.E. Credit Card Review
6.F. Resignations-Katelen Teague, Teacher Assistant and Hannah Ritchie, Paraprofessional
7. Principals Reports/ Asst. Superintendent of IT Report
7.A. Shelly Cooper
7.B. Kevin Yeager
7.C. Yvonne Cummings
7.D. Kellie Edwards
7.E. Ryan Swank, Asst. Superintendent of IT
8. Superintendent's Report
  • Student Count
  • Results of election filing for Post #3
  • Cafeteria Audit
  • Other
9. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
10. Motion and second to return to open session.
11. Executive Session Minutes Compliance Announcement.
12. Discussion and possible action to employ two Paraprofessionals for the 2022-23 school year.
13. Discussion and possible action to approve the reassignment of support staff for the 2022-23 school year.
14. Discussion and possible action to approve Public Law 81-874 Indian Policies and Procedures for the 2022-23 school year.
15. Discussion and possible action to approve the resolution to transfer proceeds from the concession account to various student activity club accounts.
16. Discussion and possible action to approve the updated 2022-23 school calendar.
17. New Business
18. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: December 12, 2022 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Presentation by Steven Ryan with Trigon Construction and Josh Schoenborn with ARC Architecture for the consideration of awarding, to the lowest responsible bidder, the bids for the Elementary School Addition Project.
Agenda Item:
4. Presentation by ARC Architecture of the 2023 Bond Election Building Program Proposal with consideration for approval of building program proposal and terms of promotion.
Agenda Item:
5. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
6. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
6.A. Approval of the Minutes as follows:
  • Regular Meeting Minutes-November 14, 2022
Agenda Item:
6.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
6.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
6.D. Approval of the following:
  • 2022-23 Building Fund Change Orders
  • 2022-23 Building Fund Encumbrance 35-38
  • 2022-23 Building Fund Checks 45-51
  • 2022-23 CN Encumbrance 10
  • 2022-23 CN Checks 46-56
  • 2022-23 General Fund Encumbrances 304-328
  • 2022-23 General Fund Change Orders
  • 2022-23 General Fund Checks 1310-1645
Agenda Item:
6.E. Credit Card Review
Agenda Item:
6.F. Resignations-Katelen Teague, Teacher Assistant and Hannah Ritchie, Paraprofessional
Agenda Item:
7. Principals Reports/ Asst. Superintendent of IT Report
Agenda Item:
7.A. Shelly Cooper
Agenda Item:
7.B. Kevin Yeager
Agenda Item:
7.C. Yvonne Cummings
Agenda Item:
7.D. Kellie Edwards
Agenda Item:
7.E. Ryan Swank, Asst. Superintendent of IT
Agenda Item:
8. Superintendent's Report
  • Student Count
  • Results of election filing for Post #3
  • Cafeteria Audit
  • Other
Agenda Item:
9. Motion and vote to have and convene in an executive session to conduct on going evaluation of the Superintendent and for the purpose of discussing personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to conduct ongoing evaluation of the Superintendent and discuss personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidentiality requirement of state or federal Law pursuant to 25 Okla. Stat. § (B)(7).
Agenda Item:
10. Motion and second to return to open session.
Agenda Item:
11. Executive Session Minutes Compliance Announcement.
Agenda Item:
12. Discussion and possible action to employ two Paraprofessionals for the 2022-23 school year.
Agenda Item:
13. Discussion and possible action to approve the reassignment of support staff for the 2022-23 school year.
Agenda Item:
14. Discussion and possible action to approve Public Law 81-874 Indian Policies and Procedures for the 2022-23 school year.
Agenda Item:
15. Discussion and possible action to approve the resolution to transfer proceeds from the concession account to various student activity club accounts.
Agenda Item:
16. Discussion and possible action to approve the updated 2022-23 school calendar.
Agenda Item:
17. New Business
Agenda Item:
18. Adjournment
 

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