Meeting Agenda
1. Call to Order and Roll Call
2. Salute and Moment of Silence
3. Realignment of Board of Education: President, Vice President, Clerk, Deputy Clerk and Member.
4. Josh Schoenborn of ARC Architecture to present updated plans on the ARP project.
5. Consideration and vote on fuel bids for the 2022-23 school year.
6. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
7. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
7.A. Approval of the Minutes as follows:
  • May 9, 2022 Regular Meeting Minutes 
7.B. Approval of the monthly financial report of Activity Funds
7.C. Approval of Treasurers Report on status of funds and Investments
7.D. Approval of the following:
  • 2021-22 Building Fund Encumbrance 44-49
  • 2021-22 Building Fund Checks 55-60
  • 2021-22 CN Encumbrance
  • 2021-22 CN Checks 130-133
  • 2021-22 General Fund Encumbrances 392-432
  • 2021-22 General Fund Change Orders
  • 2021-22 General Fund Checks 3324-3701
  • 2021-22 Sinking Fund Check 2
7.E. Credit Card Review
7.F. Resignations-Nicole Hope, teacher; Brian Sitsler, teacher; Brandi Scraper, teacher; Landon Stafford, coach; Katelen Teague, Paraprofessional; Jessica Bird, janitor; and Shelia Scott, janitor.
8. Principals Reports/ Asst. Superintendent of IT Report
8.A. Shelly Cooper
8.B. Kevin Yeager
8.C. Yvonne Cummings
8.D. Kellie Edwards
8.E. Ryan Swank, Asst. Superintendent of IT
9. Superintendent's Report
10. Motion and vote to have and convene into executive session for the purpose of discussing employment of needed additional certified and support staff and other personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to discuss the employment of needed certified and support staff for the 2021-22 school year and other personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidential requirements of state or federal law pursuant to 25 Okla. Stat.  (B)(7). 
 
11. Motion and second to return to open session.
12. Executive Session Minutes Compliance Announcement.
13. Discussion of school security isssues.
14. Discussion and possible action to approve:
A.  Megan Bateman as assistant minutes clerk for the 2022-23 school year.
B.  Karla Hayes as assistant Activity Accounts Custodian for the 2022-23 school year.
C.  Kellie Keen as Assistant Treasurer for the 2022-23 school year.
D.  Megan Bateman as 2022-23 Receiving Clerk and the following people as receiving agents: Dale Clark, Jack Crittenden, Ron Dunaway, Ed Howe, Jodi West and Kindra Drummond.
E.  Brenda Crittenden to collect lunch money to be deposited with the Treasurer for the 2022-23 school year and Karla Hayes as Lunch Director for the 2022-23 school year.
15. Discussion and possible action to approve the employment of additional certified and support staff for the 2022-23 school year:
_______________________ Speech Pathologist
_______________________ Paraprofessional
 
16. Discussion and possible action to approve the Oklahoma School Assurance Group (OSAG) Insurance quote for the 2022-23 school year.
17. Discussion and possible action to approve the CCOSA District Level Services Program contract for the 2022-23 school year.
 
18. Discussion and possible action to approve purchasing insurance from Oklahoma Schools Insurance Group (OSIG), as presented by Terry Heustis, Superintendent, for Corbin Jarvis for the 2022-23 school year.
19. Discussion and possible action to renew the Basic Legal Services Program 2022-23 Agreement for The Center for Education Law P.C.
20. Discussion and possible action on a motion approving the renewal of the Sublease Agreement dated July 1, 2015 between the District and Adair County Educational Facilities Authority for the fiscal year ending June 30, 2023 as required under the provisions of the agreement.
21. Discussion and possible action to approve the Cherokee Termite and Pest Control contract for the 2022-23 school year.
22. Discussion and possible action to approve the renewal of Fixed Price Food Service Management Contract with OPAA! Food Management of Oklahoma, LLC for the 2022-23 school year.
23. New Business
24. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: June 13, 2022 at 5:00 PM - Westville Board of Education Regular Meeting
Agenda Item:
1. Call to Order and Roll Call
Agenda Item:
2. Salute and Moment of Silence
Agenda Item:
3. Realignment of Board of Education: President, Vice President, Clerk, Deputy Clerk and Member.
Agenda Item:
4. Josh Schoenborn of ARC Architecture to present updated plans on the ARP project.
Agenda Item:
5. Consideration and vote on fuel bids for the 2022-23 school year.
Agenda Item:
6. Open Forum - Comments from the floor. *The rules for this section are:
  • Speakers must identify themselves and sign in prior to the start of the meeting.
  • Each speaker is given a maximum of three (3) minutes. 
  • Total time allocated to this item is thirty (30) minutes.
  • The President reserves the right to interrupt this section and move to the next item.   
Agenda Item:
7. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
7.A. Approval of the Minutes as follows:
  • May 9, 2022 Regular Meeting Minutes 
Agenda Item:
7.B. Approval of the monthly financial report of Activity Funds
Agenda Item:
7.C. Approval of Treasurers Report on status of funds and Investments
Agenda Item:
7.D. Approval of the following:
  • 2021-22 Building Fund Encumbrance 44-49
  • 2021-22 Building Fund Checks 55-60
  • 2021-22 CN Encumbrance
  • 2021-22 CN Checks 130-133
  • 2021-22 General Fund Encumbrances 392-432
  • 2021-22 General Fund Change Orders
  • 2021-22 General Fund Checks 3324-3701
  • 2021-22 Sinking Fund Check 2
Agenda Item:
7.E. Credit Card Review
Agenda Item:
7.F. Resignations-Nicole Hope, teacher; Brian Sitsler, teacher; Brandi Scraper, teacher; Landon Stafford, coach; Katelen Teague, Paraprofessional; Jessica Bird, janitor; and Shelia Scott, janitor.
Agenda Item:
8. Principals Reports/ Asst. Superintendent of IT Report
Agenda Item:
8.A. Shelly Cooper
Agenda Item:
8.B. Kevin Yeager
Agenda Item:
8.C. Yvonne Cummings
Agenda Item:
8.D. Kellie Edwards
Agenda Item:
8.E. Ryan Swank, Asst. Superintendent of IT
Agenda Item:
9. Superintendent's Report
Agenda Item:
10. Motion and vote to have and convene into executive session for the purpose of discussing employment of needed additional certified and support staff and other personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to discuss the employment of needed certified and support staff for the 2021-22 school year and other personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidential requirements of state or federal law pursuant to 25 Okla. Stat.  (B)(7). 
 
Agenda Item:
11. Motion and second to return to open session.
Agenda Item:
12. Executive Session Minutes Compliance Announcement.
Agenda Item:
13. Discussion of school security isssues.
Agenda Item:
14. Discussion and possible action to approve:
A.  Megan Bateman as assistant minutes clerk for the 2022-23 school year.
B.  Karla Hayes as assistant Activity Accounts Custodian for the 2022-23 school year.
C.  Kellie Keen as Assistant Treasurer for the 2022-23 school year.
D.  Megan Bateman as 2022-23 Receiving Clerk and the following people as receiving agents: Dale Clark, Jack Crittenden, Ron Dunaway, Ed Howe, Jodi West and Kindra Drummond.
E.  Brenda Crittenden to collect lunch money to be deposited with the Treasurer for the 2022-23 school year and Karla Hayes as Lunch Director for the 2022-23 school year.
Agenda Item:
15. Discussion and possible action to approve the employment of additional certified and support staff for the 2022-23 school year:
_______________________ Speech Pathologist
_______________________ Paraprofessional
 
Agenda Item:
16. Discussion and possible action to approve the Oklahoma School Assurance Group (OSAG) Insurance quote for the 2022-23 school year.
Agenda Item:
17. Discussion and possible action to approve the CCOSA District Level Services Program contract for the 2022-23 school year.
 
Agenda Item:
18. Discussion and possible action to approve purchasing insurance from Oklahoma Schools Insurance Group (OSIG), as presented by Terry Heustis, Superintendent, for Corbin Jarvis for the 2022-23 school year.
Agenda Item:
19. Discussion and possible action to renew the Basic Legal Services Program 2022-23 Agreement for The Center for Education Law P.C.
Agenda Item:
20. Discussion and possible action on a motion approving the renewal of the Sublease Agreement dated July 1, 2015 between the District and Adair County Educational Facilities Authority for the fiscal year ending June 30, 2023 as required under the provisions of the agreement.
Agenda Item:
21. Discussion and possible action to approve the Cherokee Termite and Pest Control contract for the 2022-23 school year.
Agenda Item:
22. Discussion and possible action to approve the renewal of Fixed Price Food Service Management Contract with OPAA! Food Management of Oklahoma, LLC for the 2022-23 school year.
Agenda Item:
23. New Business
Agenda Item:
24. Adjournment
 

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