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Meeting Agenda
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1. CALL TO ORDER
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1.1. Call Meeting to Order (President)
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1.2. Flag Salute
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1.3. Roll Call (Minutes Clerk of the Board)
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2. PUBLIC COMMENT
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2.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board: • Name and address of the individual
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.• The agenda action item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments of the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minute duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education. |
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3. REPORTS WITH POTENTIAL BOARD DISCUSSION AND ACTION
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3.1. Comprehensive School Counseling Plan (Kaitlyn Pressnall)
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3.2. The Atlas Program (Amy Swartz)
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4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION AND ACTION
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4.1. Review and Discussion on Current and Proposed Board Policies As Listed Below:
Section 1 1.18 - Employment Decisions Regarding Relatives of Board of Education Members (Revision) Section 3 3.21 - Use of Computers and Electronic Communication Equipment and Services (Revision) 3.21-2.0 - Personal Electronic Devices and Accounts (Revision) 3.21-6.0 - Artificial Intelligence Systems and Tools (New) Section 4 4.2-7.0 - Strong Readers Act (Revision) 4.3 - Student Promotion and Retention and Student Pass/Failure of a Course (Revision) Section 5 5.5-1.0 Approval of Contracts/Agreements (Revision) Section 6 6.2-4.0 - Criminal Records Search Policy (Revision) 6.5-10.0 - Bereavement Leave (Revision) 6.5-14.0 - Maternity Leave (Revision) Section 7 7.5-4.0 - Student Transfers (Revision) 7.5-4.2 - Transfers Pursuant to the Deployed Parents School Act of 2013 (Repeal) 7.7-1.0 - Abuse, Neglect, Exploitation and Trafficking (Revision) 7.12 - Concurrent Enrollment (Revision) 7.16-1.2 - Policy Prohibiting Student Bullying (Revision) |
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4.2. One-Year Update of the Child Development Center Partnership
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5. Consider and Take Action to Approve the Proposed Comprehensive School Counseling Framework, as Presented
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6. Consider and Take Action to Approve the Proposed Board Policy Revisions and Adopt New Board Policy 3.21-6.0 - Artificial Intelligence Systems and Tools, as Presented
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7. Consider and Take Action to Repeal Policy 7.5-4.2 - Transfers Pursuant to the Deployed Parents School Act of 2013
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8. CONSENT AGENDA
Motion Required: Motion required for the approval of the Consent Agenda as printed (or as amended). The Consent Agenda includes routine governance matters, financial reports, activity reports, payroll, and routine contracts and agreements. Any Board member may request that an item be removed from the Consent Agenda for separate discussion and consideration. |
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8.1. Minutes from June 8, 2026, Regular Board Meeting, June 18, 2026, Special Budget Hearing Meeting, and June 18, 2026, Special Board Meeting
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8.2. Approval of FY26 Budget Analysis Reports
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8.3. Approval of FY26 Budget Amendments
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8.4. Approval of FY26 Bond Fund Updates As Of June 30, 2026
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8.5. Approval of FY26 Change Order Listing Dated July 6, 2026, for Funds 11, 21, 22, 33, and 81
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8.6. Approval of FY26 General Fund 11 Encumbrances #1627- #1635 in the Amount of $4,050
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8.7. Approval of FY26 Fund 21 Encumbrances #232-#237 in the Amount of $13,440.96
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8.8. Approval of FY27 Budget Analysis Reports
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8.9. Approval of FY27 Bond Fund Updates As Of July 6, 2026
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8.10. Approval of FY27 General Fund 11 Encumbrances #259-#427 in the Amount of $294,364.95
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8.11. Approval of FY27 Building Fund 21 Encumbrances #40-#50 in the Amount of $112,525.43
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8.12. Approval of FY27 Child Nutrition Fund 22 Encumbrances #53-#61 in the Amount of $419,020
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8.13. Approval of FY27 Bond Fund 35 Encumbrances #4-#6 in the Amount of $44,771.62
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8.14. Approval of FY27 Gifts & Endowments Fund 81 Encumbrances #5-#33 in the Amount of $106,268.77
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8.15. Approval of FY27 Booster Club Reports
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8.16. Approval of FY27 Activity Fund Reports
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8.17. Approval of the Treasurer’s Reports
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8.18. Approval of Out-of-State Travel Requests
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8.19. Ratification & Approval of Payrolls
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8.20. Approval of an agreement with A+ Printing, effective July 13, 2026, for the design and printing of 200 cheer calendars. The total cost is $2,255.09, funded by the Activity Fund.
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8.21. Approval of a quote from CEV Multimedia, effective for the 2026-27 fiscal year, for one instructor license and 26 student licenses of iCEV's Business, Marketing, Finance, IT, and Media (BMFIM) curriculum for East Middle School as part of this year's textbook adoption for Fine Arts and Technology Education. The total cost is $1,575, funded by the General Fund/State Textbook.
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8.22. Approval of an agreement between the Child Development Center (CDC) and Ponca City Public Schools (PCPS), effective July 6, 2026, through July 23, 2026, for Campus Nutrition to temporarily prepare and provide reimbursable meals to the children served by the CDC. This temporary agreement ensures uninterrupted meal service during renovations to the CDC kitchen and is at no cost to the district. The Child Development Center will reimburse PCPS Campus Nutrition at established per-meal rates of $3.25 for child breakfast and $5.25 for child lunch.
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8.23. Approval of an agreement with the City of Ponca City - Ponca City Fire Department, effective September 4, 2026, through November 6, 2026, to provide ambulance service for six home football games. An EMS vehicle will be provided at no cost to the district. The Ponca City Fire Department will provide personnel at the rate of $50 per hour per person for four hours per game, to be paid by the district. Two personnel are required to staff an EMS vehicle. The total cost is $2,400, funded by the Activity Fund.
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8.24. Approval of an agreement with Compliance Resource Group, effective July 1, 2026, through June 30, 2027, to provide onsite random Department of Transportation (DOT) urine drug screens at $60 each and onsite DOT breath alcohol testing at $45 each for the Transportation Department. This service keeps the department in compliance with state and school board policies. The total cost is estimated at up to $3,000, funded by the General Fund/Transportation.
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8.25. Approval of an agreement with Cross Petroleum, effective July 1, 2026, through June 30, 2027, for the rental of a 1,000-gallon dispensing unit for the propane-fueled school buses. Rental rate for the unit is $750, paid annually, funded by the General Fund/Transportation.
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8.26. Approval of an agreement with Ecolab Inc., effective July 1, 2026, through June 30, 2027, to provide extermination services for the food service storage areas and the kitchens where food is prepared. The total annual cost is $4,020, funded by the Child Nutrition Fund.
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8.27. Approval of an agreement with Edmond Public Schools, effective July 1, 2026, through June 30, 2027, for Ponca City Schools Child Nutrition Program to participate in a purchasing cooperative formed more than 8 years ago to assist Oklahoma school district CNP operations in obtaining the best price possible for goods through a Prime Vendor Contract using the purchasing power of over 56 school districts. The agreement utilizes the Piggyback Provision approved by the Oklahoma State Department of Education and the USDA. Edmond Public Schools is the contract agency for the agreement and US Foods has been selected as the Prime Vendor. There is no cost to the district.
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8.28. Approval of an agreement with Enid Counseling and Diagnostic Center, Inc., effective for the 2026-27 school year, to provide virtual behavioral health services to students and their parents or guardians enrolled in schools within the Ponca City Public School system. This service is provided at no cost to the district.
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8.29. Approval of a quote from Everway, effective July 25, 2026, through July 25, 2027, for Unique Learning System, SymbolStix, News2you, and L3 Skills, a curriculum that is designed to provide age-appropriate materials for students with moderate to severe and profound disabilities. This curriculum has aligned its standards with the Dynamic Learning Maps, which are the alternative assessments for Special Education students at West Middle School and the High School. This quote is for two licenses of SymbolStix, three licenses of Unique Learning System, three licenses of L3Skills, and four licenses of News2You. The total cost is $4,740.66, funded by the General Fund/Special Services.
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8.30. Approval of a maintenance proposal from FieldTurf, effective for the 2026-27 fiscal year, for district turf fields at a cost of $2,464.29 per field. The program provides for three advance care visits, pre- and post-field inspections, minor seam and inlay repairs, field magnet sweep, and light infill to high traffic areas. The total cost is $7,392.87, funded by the Building Fund.
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8.31. Approval of a quote from FMX, effective July 1, 2026, through June 30, 2027, for add-ons to the current FMX subscription to improve asset and facility management. This quote includes the implementation of additional modules for commissioned reports, invoicing, schedule requests, and transportation requests. The total cost is $4,945.49, funded by the General Fund/Operations.
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8.32. Approval of an agreement with GlacierGrid, effective for the 2026-27 fiscal year, for eight sensors for Child Nutrition's large freezer and refrigerator units to record temperature and fluctuations in temperatures. Software is provided to monitor temperatures and notify designated staff members if a unit fails. The annual fee for eight sensors and monitoring software is $1,428 (which includes a 15% discount), funded by the Child Nutrition Fund.
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8.33. Approval of a Memorandum of Understanding with Grand Lake Mental Health (ATLAS Program), effective July 2026 through May 2027, for Grand Lake to provide an alternative education program for elementary students who are severely impacted by adverse childhood experiences. There is no cost to the district.
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8.34. Approval of a Memorandum of Understanding with Grand Lake Mental Health, effective July 2026 through May 2027, for Grand Lake to provide onsite mental health and/or substance use services to Ponca City Public Schools students in need, as well as mental health crisis response. There is no cost to the district.
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8.35. Approval of an agreement with Hot Shot Power Washing, Inc., effective for the 2026-27 fiscal year, to provide steam cleaning and degreasing of vent hoods and filters located at West Middle School, East Middle School, and the High School kitchen areas. The total cost is $3,904, which includes a 25% customer loyalty discount, and is funded by the Child Nutrition Fund.
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8.36. Approval of an agreement with IDEMIA (IdenToGo), effective for the 2026-27 fiscal year, wherein IDEMIA would set up a SMART-E Kiosk at one location to provide electronic fingerprint services to applicants who require fingerprint-based background checks pursuant to state or federal law. Ponca City Public Schools will earn $1 upon completion of all required enrollment steps and the successful submission of an applicant's fingerprint record. There is no cost to the district.
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8.37. Approval of an agreement with Imagine Learning, effective July 1, 2026, through June 30, 2029, for Imagine Purpose, a Life Skills program. Imagine Purpose will serve as a Tier 2 intervention for students requiring additional behavioral support who are assigned to the alternative-to-suspension program. This is year one of a three-year agreement. The total cost of the three-year agreement is $28,950, payable in annual installments of $9,650 and funded by Opioid Grant Funds.
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8.38. Approval of a quote from Imagine Learning, effective July 1, 2024, through June 30, 2027. This item reflects the third and final year of a three-year agreement for site licenses serving Ponca City Virtual Academy (grades 6–12), Wildcat Academy, and Ponca City High School. The platform provides access to online coursework and associated academic integrity tools. The total contract cost of $190,080 was approved and paid in full in 2024. There is no additional cost to the district for the 2026-27 school year.
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8.39. Approval of an agreement with Imagine Learning, effective July 1, 2026, through June 30, 2027, for a Language and Literacy Program for English Learner (EL) students at West Middle School and East Middle School. The total cost is $2,500, funded by Title III.
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8.40. Approval of a quote from Imagine Learning, effective July 1, 2026, through June 30, 2027, for Winsor Learning's Sonday System online course providing training on the existing special education curriculum for all Special Education teachers. The total cost is $3,500, funded by the General Fund/Special Services.
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8.41. Approval of an agreement with Dan Larson, effective July 2026 through May 2027, to provide orchestra clinician and consulting services to support the district's orchestra program. Services include instructional coaching, consultations, and mentoring for both orchestra directors and students to strengthen instructional quality and student performance. The cost is $150 per visit, up to $2,500, funded by the General Fund/Instrumental Music.
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8.42. Approval of an agreement with Jan McKay, effective July 13, 2026, through June 30, 2027, to act as a surrogate parent. A surrogate parent is an individual assigned by the Local Education Agency (LEA) to assume the rights and responsibilities of a parent under the Individuals with Disabilities Education Act (IDEA) when a parent cannot be identified or located for a student, the student is a ward of the state, or the student is an unaccompanied homeless youth. Ms. McKay will be paid $10.00 a meeting. Total costs are estimated to be up to $100, funded by the General Fund/Special Services.
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8.43. Approval of a quote from Music Play (Themes and Variations), effective July 1, 2026, through June 30, 2027, for two subscriptions of MusicPlayOnline for Lincoln Elementary and Roosevelt Elementary. MusicPlayOnline is a digital music education platform that provides standards-aligned instructional resources, lesson materials, assessments, and interactive activities that support elementary music instruction and music literacy development. The total cost is $400, funded by the General Fund/Elementary Curriculum.
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8.44. Approval of an agreement with Northern Oklahoma Youth Services & Shelter, Inc., effective July 13, 2026, through June 30, 2027, to provide onsite professional behavioral health services to students. There is no cost to the district.
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8.45. Approval of an agreement with James Page, effective July 1, 2026, through June 30, 2027, to perform the services of onsite or off-site Bus Driver Commercial Driver's License (CDL) testing as needed for the Transportation Department. Off-site cost is $25 per test (Pre-trip Inspection, Skills Backing Maneuvers, Road Test) for a total of $75 per person if the tests are given in Putnam City. If Mr. Page comes to Ponca City on Saturday or Sunday, the cost is $35 per hour with a two-hour minimum. The total cost is estimated to be $1,500, funded by the General Fund/Transportation.
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8.46. Approval of a quote from Planbook, effective for the 2026-27 fiscal year for an online digital planning book for Woodlands Elementary. The quote includes 21 accounts for certified staff and one shared account for support staff. This platform holds staff calendar events, supports collaboration with partner teachers, and provides a way to track students' common formative assessment scores for all essential learning targets. The total cost is $396, funded by General Fund/Instructional.
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8.47. Approval of a Memorandum of Understanding between Ponca City Head Start and Ponca City Public Schools (PCPS), effective for the 2026-27 fiscal year, to utilize the PCPS Child Nutrition building as a temporary alternate location in the event of an emergency. There is no cost to the district.
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8.48. Approval of a Memorandum of Understanding between the Ponca Tribe Head Start program and Ponca City Public Schools, effective for the 2026-27 fiscal year, to provide services to preschool children with disabilities and their families. There is no cost to the district.
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8.49. Approval of a one-year quote from RTI Scheduler, effective July 1, 2026, through June 30, 2027, that provides scheduling software for 1,345 students at the high school. The software assists administrators and counselors with student course requests, master schedule development, and teacher and student scheduling. The agreement also includes virtual training and consulting services. The total cost is $4,940, funded by School Improvement/515.
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8.50. Approval of an agreement with Kim Shanks, effective July 1, 2026, through June 30, 2027, to provide Hearing Impaired Consultation Services required by the Oklahoma State Department of Education under the Individuals with Disabilities Education Act (IDEA) for the 2026-27 school year. The cost is $50 per hour, with the total cost estimated to be up to $1,875, funded by the General Fund/Special Services.
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8.51. Approval of a quote from SmartPass, effective July 1, 2026, through June 30, 2027, for an electronic hall pass system at East Middle School which would allow administrators to limit how many students are in the hallways at any given time. The total cost is $1,902.10, funded by School Improvement/515.
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8.52. Approval of a quote from SmartPass, effective July 1, 2026, through June 30, 2027, for an electronic hall pass system at the high school which would allow administrators to limit how many students are in the hallways at any given time. The total cost is $5,552.10, funded by School Improvement/515.
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8.53. Approval of an agreement with Solution Tree, effective July 1, 2026, through June 30, 2027, to provide a Global PD Teams license for High School staff. The subscription provides online professional learning resources, including videos, eBooks, and self-paced courses that support collaborative instructional practices, professional learning communities (PLCs), and school improvement initiatives. The total cost is $1,490, funded through School Improvement/515.
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8.54. Approval of an agreement renewal with Stolhand-Wells Group, effective for the 2026-27 fiscal year, for water softener units in the cafeterias at West Middle School, East Middle School, and the High School. The total cost is $3,000, funded by the Child Nutrition Fund.
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8.55. Approval of an agreement with Stolhand-Wells Group, effective for the 2026-27 fiscal year, for a Cook 'N Cool water dispenser unit rental at West Middle School. The total cost is $114, funded by the Activity Fund.
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8.56. Approval of an agreement with Mary Vannest, effective July 13, 2026, through June 30, 2027, to act as a surrogate parent for the district. A surrogate parent is an individual assigned by the Local Education Agency (LEA) to assume the rights and responsibilities of a parent under the Individuals with Disabilities Education Act (IDEA) when a parent cannot be identified or located for a student, or the student is a ward of the state, or the student is an unaccompanied homeless youth. Ms. Vannest will be paid $10 a meeting. Total costs are estimated to be up to $50, funded by the General Fund/Special Services.
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8.57. Approval of a Clinical Placement Agreement with Walden University, effective July 13, 2026, through June 30, 2031, to provide field experience and student teaching opportunities. The term of this agreement is five years; however, either party may terminate the agreement at any time by providing thirty (30) days' advance notice. There is no cost to the district.
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9. ACTION ITEMS (MOTION REQUIRED)
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9.1. Consider and Take Action on Adopting a School-Hours Policy for the 2026-27 School Year
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9.2. Consider and Take Action to Approve the District Transfer Capacities by Grade Level and Site in Accordance with SB 783
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9.3. Consider and Take Action on Appointing an Internal Activities Review Committee for Activity Absences for the 2026-27 School Year
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9.4. Consider and Take Action to Approve a Memorandum of Understanding between Ponca City Public Schools and the Child Nutrition Department for Fiscal Year 2026-2027
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9.5. Consider and Take Action to Approve the 2026 Procurement Plan and Chart of Activities for the District Child Nutrition Program
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9.6. Consider and Take Action to Approve Meal Price Increases for the 2026-27 School Year
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9.7. Consider and Take Action to Approve the Employment of the Following Adjunct Teachers for the 2026-2027 School Year Pursuant to 70 O.S. § 6-122.3
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9.8. Consider and Take Action to Approve an Agreement with AmTab for Cafeteria Furniture
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9.9. Consider and Take Action to Approve an Agreement with Chatterbox Speech Therapy, LLC for District Services
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9.10. Consider and Take Action to Approve an Agreement with Cross Petroleum Products to Provide the District with Propane
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9.11. Consider and Take Action to Approve an Agreement with Endex, Inc. of Tulsa for Fire Alarm Monitoring Services
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9.12. Consider and Take Action to Approve an Agreement with Hiland Dairy Foods to Provide Beverages for the 2026-27 School Year
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9.13. Consider and Take Action to Approve an Agreement with McDonald Electric for District Electrical Work for the 2026-27 Fiscal Year
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9.14. Consider and Take Action to Approve a Memorandum of Understanding Between Ponca City Schools and Pioneer Technology Center for the Dropout Recovery (SHARE) program.
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9.15. Consider and Take Action to Approve Professional Development with Solution Tree
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9.16. Consider and Take Action to Approve a Quote from Stolhand-Wells Group for West Middle School Electrical Upgrades
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9.17. Consider and Take Action to Approve a Quote from Stolhand-Wells Group for District HVAC Maintenance Services for the 2026-27 Fiscal Year
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9.18. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss Negotiations [Authority for Executive Session: 25 O.S. Section 307(B)(2)]
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9.19. Return to Open Session.
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9.20. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
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9.21. Consider and Take Action to Employ, to Accept the Resignation of, to Reassign, and to Enter into an Extra-Duty Contract with Those Individuals as Listed in the Attached Personnel Report
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10. NEW BUSINESS
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11. ADJOURNMENT (Motion required)
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Agenda Item Details
Reload Your Meeting
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| Meeting: | July 13, 2026 at 5:00 PM - Regular Board of Education Meeting | ||||||||||||||||||||||||||||
| Agenda Item: |
1. CALL TO ORDER
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1.1. Call Meeting to Order (President)
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1.2. Flag Salute
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1.3. Roll Call (Minutes Clerk of the Board)
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| Agenda Item: |
2. PUBLIC COMMENT
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2.1. Comments From the Public
The Ponca City Public School Board of Education recognizes the value to school governance of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings necessary to conduct its meetings and to maintain order. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board: • Name and address of the individual
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.• The agenda action item(s) the individual wishes to address • The organization the individual represents or is affiliated with, if applicable Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments of the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minute duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually. For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education. |
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| Agenda Item: |
3. REPORTS WITH POTENTIAL BOARD DISCUSSION AND ACTION
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3.1. Comprehensive School Counseling Plan (Kaitlyn Pressnall)
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3.2. The Atlas Program (Amy Swartz)
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4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION AND ACTION
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4.1. Review and Discussion on Current and Proposed Board Policies As Listed Below:
Section 1 1.18 - Employment Decisions Regarding Relatives of Board of Education Members (Revision) Section 3 3.21 - Use of Computers and Electronic Communication Equipment and Services (Revision) 3.21-2.0 - Personal Electronic Devices and Accounts (Revision) 3.21-6.0 - Artificial Intelligence Systems and Tools (New) Section 4 4.2-7.0 - Strong Readers Act (Revision) 4.3 - Student Promotion and Retention and Student Pass/Failure of a Course (Revision) Section 5 5.5-1.0 Approval of Contracts/Agreements (Revision) Section 6 6.2-4.0 - Criminal Records Search Policy (Revision) 6.5-10.0 - Bereavement Leave (Revision) 6.5-14.0 - Maternity Leave (Revision) Section 7 7.5-4.0 - Student Transfers (Revision) 7.5-4.2 - Transfers Pursuant to the Deployed Parents School Act of 2013 (Repeal) 7.7-1.0 - Abuse, Neglect, Exploitation and Trafficking (Revision) 7.12 - Concurrent Enrollment (Revision) 7.16-1.2 - Policy Prohibiting Student Bullying (Revision) |
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Commentary:
The attached policy revisions are presented to ensure the District's policy manual remains current and compliant with changes in Oklahoma law that became effective July 1, 2026. With the exception of Policy 5.5-1.0, the recommended revisions are required to incorporate new statutory requirements, regulatory changes, or updated state guidance. These revisions are primarily compliance updates and, in most cases, do not represent significant changes to existing district practices. Policy 3.21-6.0 is presented as a new policy addressing the use of Artificial Intelligence Systems and Tools. Additionally, Policy 7.5-4.2 is recommended for repeal because its provisions have been incorporated into Policy 7.5-4.0 - Student Transfers, eliminating duplicate language within the Board Policy Manual. Policy 5.5-1.0 is included as a local governance revision recommended by the District to improve administrative efficiency. Approval of these revisions, adoption of the new policy, and repeal of the obsolete policy will keep the District's policy manual current, legally compliant, and aligned with applicable state requirements and best practices.
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Attachments:
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4.2. One-Year Update of the Child Development Center Partnership
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5. Consider and Take Action to Approve the Proposed Comprehensive School Counseling Framework, as Presented
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6. Consider and Take Action to Approve the Proposed Board Policy Revisions and Adopt New Board Policy 3.21-6.0 - Artificial Intelligence Systems and Tools, as Presented
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7. Consider and Take Action to Repeal Policy 7.5-4.2 - Transfers Pursuant to the Deployed Parents School Act of 2013
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Commentary:
The provisions addressed by this policy have been incorporated into Policy 7.5-4.0 - Student Transfers, making the separate policy unnecessary and eliminating duplication within the Board Policy Manual.
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8. CONSENT AGENDA
Motion Required: Motion required for the approval of the Consent Agenda as printed (or as amended). The Consent Agenda includes routine governance matters, financial reports, activity reports, payroll, and routine contracts and agreements. Any Board member may request that an item be removed from the Consent Agenda for separate discussion and consideration. |
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8.1. Minutes from June 8, 2026, Regular Board Meeting, June 18, 2026, Special Budget Hearing Meeting, and June 18, 2026, Special Board Meeting
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8.2. Approval of FY26 Budget Analysis Reports
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8.3. Approval of FY26 Budget Amendments
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8.4. Approval of FY26 Bond Fund Updates As Of June 30, 2026
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8.5. Approval of FY26 Change Order Listing Dated July 6, 2026, for Funds 11, 21, 22, 33, and 81
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8.6. Approval of FY26 General Fund 11 Encumbrances #1627- #1635 in the Amount of $4,050
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8.7. Approval of FY26 Fund 21 Encumbrances #232-#237 in the Amount of $13,440.96
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8.8. Approval of FY27 Budget Analysis Reports
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8.9. Approval of FY27 Bond Fund Updates As Of July 6, 2026
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8.10. Approval of FY27 General Fund 11 Encumbrances #259-#427 in the Amount of $294,364.95
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8.11. Approval of FY27 Building Fund 21 Encumbrances #40-#50 in the Amount of $112,525.43
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8.12. Approval of FY27 Child Nutrition Fund 22 Encumbrances #53-#61 in the Amount of $419,020
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8.13. Approval of FY27 Bond Fund 35 Encumbrances #4-#6 in the Amount of $44,771.62
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8.14. Approval of FY27 Gifts & Endowments Fund 81 Encumbrances #5-#33 in the Amount of $106,268.77
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8.15. Approval of FY27 Booster Club Reports
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Commentary:
Booster Club Reports include Fundraiser Requests, Sanctioning Agreements, and Budgets
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8.16. Approval of FY27 Activity Fund Reports
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Commentary:
Activity Fund Reports include Activity Fund Requests, Budgets, Resolutions, and the Revenue/Expenditure Summary
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8.17. Approval of the Treasurer’s Reports
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Commentary:
Treasurer's Reports include the Investment Report, Cash Balance Report, and the Year-to-Date Revenue/Expenditures Report
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8.18. Approval of Out-of-State Travel Requests
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Commentary:
A. Swartz and K. Pressnall to Rhode Island November 10-13, 2026
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8.19. Ratification & Approval of Payrolls
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8.20. Approval of an agreement with A+ Printing, effective July 13, 2026, for the design and printing of 200 cheer calendars. The total cost is $2,255.09, funded by the Activity Fund.
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8.21. Approval of a quote from CEV Multimedia, effective for the 2026-27 fiscal year, for one instructor license and 26 student licenses of iCEV's Business, Marketing, Finance, IT, and Media (BMFIM) curriculum for East Middle School as part of this year's textbook adoption for Fine Arts and Technology Education. The total cost is $1,575, funded by the General Fund/State Textbook.
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8.22. Approval of an agreement between the Child Development Center (CDC) and Ponca City Public Schools (PCPS), effective July 6, 2026, through July 23, 2026, for Campus Nutrition to temporarily prepare and provide reimbursable meals to the children served by the CDC. This temporary agreement ensures uninterrupted meal service during renovations to the CDC kitchen and is at no cost to the district. The Child Development Center will reimburse PCPS Campus Nutrition at established per-meal rates of $3.25 for child breakfast and $5.25 for child lunch.
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8.23. Approval of an agreement with the City of Ponca City - Ponca City Fire Department, effective September 4, 2026, through November 6, 2026, to provide ambulance service for six home football games. An EMS vehicle will be provided at no cost to the district. The Ponca City Fire Department will provide personnel at the rate of $50 per hour per person for four hours per game, to be paid by the district. Two personnel are required to staff an EMS vehicle. The total cost is $2,400, funded by the Activity Fund.
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8.24. Approval of an agreement with Compliance Resource Group, effective July 1, 2026, through June 30, 2027, to provide onsite random Department of Transportation (DOT) urine drug screens at $60 each and onsite DOT breath alcohol testing at $45 each for the Transportation Department. This service keeps the department in compliance with state and school board policies. The total cost is estimated at up to $3,000, funded by the General Fund/Transportation.
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8.25. Approval of an agreement with Cross Petroleum, effective July 1, 2026, through June 30, 2027, for the rental of a 1,000-gallon dispensing unit for the propane-fueled school buses. Rental rate for the unit is $750, paid annually, funded by the General Fund/Transportation.
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8.26. Approval of an agreement with Ecolab Inc., effective July 1, 2026, through June 30, 2027, to provide extermination services for the food service storage areas and the kitchens where food is prepared. The total annual cost is $4,020, funded by the Child Nutrition Fund.
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8.27. Approval of an agreement with Edmond Public Schools, effective July 1, 2026, through June 30, 2027, for Ponca City Schools Child Nutrition Program to participate in a purchasing cooperative formed more than 8 years ago to assist Oklahoma school district CNP operations in obtaining the best price possible for goods through a Prime Vendor Contract using the purchasing power of over 56 school districts. The agreement utilizes the Piggyback Provision approved by the Oklahoma State Department of Education and the USDA. Edmond Public Schools is the contract agency for the agreement and US Foods has been selected as the Prime Vendor. There is no cost to the district.
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8.28. Approval of an agreement with Enid Counseling and Diagnostic Center, Inc., effective for the 2026-27 school year, to provide virtual behavioral health services to students and their parents or guardians enrolled in schools within the Ponca City Public School system. This service is provided at no cost to the district.
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8.29. Approval of a quote from Everway, effective July 25, 2026, through July 25, 2027, for Unique Learning System, SymbolStix, News2you, and L3 Skills, a curriculum that is designed to provide age-appropriate materials for students with moderate to severe and profound disabilities. This curriculum has aligned its standards with the Dynamic Learning Maps, which are the alternative assessments for Special Education students at West Middle School and the High School. This quote is for two licenses of SymbolStix, three licenses of Unique Learning System, three licenses of L3Skills, and four licenses of News2You. The total cost is $4,740.66, funded by the General Fund/Special Services.
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8.30. Approval of a maintenance proposal from FieldTurf, effective for the 2026-27 fiscal year, for district turf fields at a cost of $2,464.29 per field. The program provides for three advance care visits, pre- and post-field inspections, minor seam and inlay repairs, field magnet sweep, and light infill to high traffic areas. The total cost is $7,392.87, funded by the Building Fund.
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8.31. Approval of a quote from FMX, effective July 1, 2026, through June 30, 2027, for add-ons to the current FMX subscription to improve asset and facility management. This quote includes the implementation of additional modules for commissioned reports, invoicing, schedule requests, and transportation requests. The total cost is $4,945.49, funded by the General Fund/Operations.
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8.32. Approval of an agreement with GlacierGrid, effective for the 2026-27 fiscal year, for eight sensors for Child Nutrition's large freezer and refrigerator units to record temperature and fluctuations in temperatures. Software is provided to monitor temperatures and notify designated staff members if a unit fails. The annual fee for eight sensors and monitoring software is $1,428 (which includes a 15% discount), funded by the Child Nutrition Fund.
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8.33. Approval of a Memorandum of Understanding with Grand Lake Mental Health (ATLAS Program), effective July 2026 through May 2027, for Grand Lake to provide an alternative education program for elementary students who are severely impacted by adverse childhood experiences. There is no cost to the district.
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8.34. Approval of a Memorandum of Understanding with Grand Lake Mental Health, effective July 2026 through May 2027, for Grand Lake to provide onsite mental health and/or substance use services to Ponca City Public Schools students in need, as well as mental health crisis response. There is no cost to the district.
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8.35. Approval of an agreement with Hot Shot Power Washing, Inc., effective for the 2026-27 fiscal year, to provide steam cleaning and degreasing of vent hoods and filters located at West Middle School, East Middle School, and the High School kitchen areas. The total cost is $3,904, which includes a 25% customer loyalty discount, and is funded by the Child Nutrition Fund.
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8.36. Approval of an agreement with IDEMIA (IdenToGo), effective for the 2026-27 fiscal year, wherein IDEMIA would set up a SMART-E Kiosk at one location to provide electronic fingerprint services to applicants who require fingerprint-based background checks pursuant to state or federal law. Ponca City Public Schools will earn $1 upon completion of all required enrollment steps and the successful submission of an applicant's fingerprint record. There is no cost to the district.
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8.37. Approval of an agreement with Imagine Learning, effective July 1, 2026, through June 30, 2029, for Imagine Purpose, a Life Skills program. Imagine Purpose will serve as a Tier 2 intervention for students requiring additional behavioral support who are assigned to the alternative-to-suspension program. This is year one of a three-year agreement. The total cost of the three-year agreement is $28,950, payable in annual installments of $9,650 and funded by Opioid Grant Funds.
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8.38. Approval of a quote from Imagine Learning, effective July 1, 2024, through June 30, 2027. This item reflects the third and final year of a three-year agreement for site licenses serving Ponca City Virtual Academy (grades 6–12), Wildcat Academy, and Ponca City High School. The platform provides access to online coursework and associated academic integrity tools. The total contract cost of $190,080 was approved and paid in full in 2024. There is no additional cost to the district for the 2026-27 school year.
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8.39. Approval of an agreement with Imagine Learning, effective July 1, 2026, through June 30, 2027, for a Language and Literacy Program for English Learner (EL) students at West Middle School and East Middle School. The total cost is $2,500, funded by Title III.
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8.40. Approval of a quote from Imagine Learning, effective July 1, 2026, through June 30, 2027, for Winsor Learning's Sonday System online course providing training on the existing special education curriculum for all Special Education teachers. The total cost is $3,500, funded by the General Fund/Special Services.
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8.41. Approval of an agreement with Dan Larson, effective July 2026 through May 2027, to provide orchestra clinician and consulting services to support the district's orchestra program. Services include instructional coaching, consultations, and mentoring for both orchestra directors and students to strengthen instructional quality and student performance. The cost is $150 per visit, up to $2,500, funded by the General Fund/Instrumental Music.
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8.42. Approval of an agreement with Jan McKay, effective July 13, 2026, through June 30, 2027, to act as a surrogate parent. A surrogate parent is an individual assigned by the Local Education Agency (LEA) to assume the rights and responsibilities of a parent under the Individuals with Disabilities Education Act (IDEA) when a parent cannot be identified or located for a student, the student is a ward of the state, or the student is an unaccompanied homeless youth. Ms. McKay will be paid $10.00 a meeting. Total costs are estimated to be up to $100, funded by the General Fund/Special Services.
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8.43. Approval of a quote from Music Play (Themes and Variations), effective July 1, 2026, through June 30, 2027, for two subscriptions of MusicPlayOnline for Lincoln Elementary and Roosevelt Elementary. MusicPlayOnline is a digital music education platform that provides standards-aligned instructional resources, lesson materials, assessments, and interactive activities that support elementary music instruction and music literacy development. The total cost is $400, funded by the General Fund/Elementary Curriculum.
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8.44. Approval of an agreement with Northern Oklahoma Youth Services & Shelter, Inc., effective July 13, 2026, through June 30, 2027, to provide onsite professional behavioral health services to students. There is no cost to the district.
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8.45. Approval of an agreement with James Page, effective July 1, 2026, through June 30, 2027, to perform the services of onsite or off-site Bus Driver Commercial Driver's License (CDL) testing as needed for the Transportation Department. Off-site cost is $25 per test (Pre-trip Inspection, Skills Backing Maneuvers, Road Test) for a total of $75 per person if the tests are given in Putnam City. If Mr. Page comes to Ponca City on Saturday or Sunday, the cost is $35 per hour with a two-hour minimum. The total cost is estimated to be $1,500, funded by the General Fund/Transportation.
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8.46. Approval of a quote from Planbook, effective for the 2026-27 fiscal year for an online digital planning book for Woodlands Elementary. The quote includes 21 accounts for certified staff and one shared account for support staff. This platform holds staff calendar events, supports collaboration with partner teachers, and provides a way to track students' common formative assessment scores for all essential learning targets. The total cost is $396, funded by General Fund/Instructional.
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8.47. Approval of a Memorandum of Understanding between Ponca City Head Start and Ponca City Public Schools (PCPS), effective for the 2026-27 fiscal year, to utilize the PCPS Child Nutrition building as a temporary alternate location in the event of an emergency. There is no cost to the district.
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8.48. Approval of a Memorandum of Understanding between the Ponca Tribe Head Start program and Ponca City Public Schools, effective for the 2026-27 fiscal year, to provide services to preschool children with disabilities and their families. There is no cost to the district.
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8.49. Approval of a one-year quote from RTI Scheduler, effective July 1, 2026, through June 30, 2027, that provides scheduling software for 1,345 students at the high school. The software assists administrators and counselors with student course requests, master schedule development, and teacher and student scheduling. The agreement also includes virtual training and consulting services. The total cost is $4,940, funded by School Improvement/515.
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8.50. Approval of an agreement with Kim Shanks, effective July 1, 2026, through June 30, 2027, to provide Hearing Impaired Consultation Services required by the Oklahoma State Department of Education under the Individuals with Disabilities Education Act (IDEA) for the 2026-27 school year. The cost is $50 per hour, with the total cost estimated to be up to $1,875, funded by the General Fund/Special Services.
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8.51. Approval of a quote from SmartPass, effective July 1, 2026, through June 30, 2027, for an electronic hall pass system at East Middle School which would allow administrators to limit how many students are in the hallways at any given time. The total cost is $1,902.10, funded by School Improvement/515.
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8.52. Approval of a quote from SmartPass, effective July 1, 2026, through June 30, 2027, for an electronic hall pass system at the high school which would allow administrators to limit how many students are in the hallways at any given time. The total cost is $5,552.10, funded by School Improvement/515.
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8.53. Approval of an agreement with Solution Tree, effective July 1, 2026, through June 30, 2027, to provide a Global PD Teams license for High School staff. The subscription provides online professional learning resources, including videos, eBooks, and self-paced courses that support collaborative instructional practices, professional learning communities (PLCs), and school improvement initiatives. The total cost is $1,490, funded through School Improvement/515.
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8.54. Approval of an agreement renewal with Stolhand-Wells Group, effective for the 2026-27 fiscal year, for water softener units in the cafeterias at West Middle School, East Middle School, and the High School. The total cost is $3,000, funded by the Child Nutrition Fund.
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8.55. Approval of an agreement with Stolhand-Wells Group, effective for the 2026-27 fiscal year, for a Cook 'N Cool water dispenser unit rental at West Middle School. The total cost is $114, funded by the Activity Fund.
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8.56. Approval of an agreement with Mary Vannest, effective July 13, 2026, through June 30, 2027, to act as a surrogate parent for the district. A surrogate parent is an individual assigned by the Local Education Agency (LEA) to assume the rights and responsibilities of a parent under the Individuals with Disabilities Education Act (IDEA) when a parent cannot be identified or located for a student, or the student is a ward of the state, or the student is an unaccompanied homeless youth. Ms. Vannest will be paid $10 a meeting. Total costs are estimated to be up to $50, funded by the General Fund/Special Services.
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8.57. Approval of a Clinical Placement Agreement with Walden University, effective July 13, 2026, through June 30, 2031, to provide field experience and student teaching opportunities. The term of this agreement is five years; however, either party may terminate the agreement at any time by providing thirty (30) days' advance notice. There is no cost to the district.
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9. ACTION ITEMS (MOTION REQUIRED)
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9.1. Consider and Take Action on Adopting a School-Hours Policy for the 2026-27 School Year
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Commentary:
By adopting a School-Hours Policy, the District has the option to calculate the school year based on hours rather than days. Prior to October 15, the District must send a letter of notification to the State Department of Education along with documentation of school board approval that they have adopted a school-hours policy. Adam Leaming will answer questions.
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9.2. Consider and Take Action to Approve the District Transfer Capacities by Grade Level and Site in Accordance with SB 783
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Commentary:
Senate Bill 783 requires school districts to establish and review student transfer capacity by grade level and school site four times each year. The attached report reflects the district’s current capacity determinations for the applicable reporting period.
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9.3. Consider and Take Action on Appointing an Internal Activities Review Committee for Activity Absences for the 2026-27 School Year
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Commentary:
Accreditation standards limit activity-related absences that remove a student from the classroom to a maximum of ten (10) absences per class period during a school year, subject to certain exceptions, including participation in state and national school-sponsored contests. The Internal Activities Review Committee is responsible for reviewing and recommending any deviations from the activities policy to the Board of Education. Accreditation standards require the local board of education to appoint this committee at the beginning of each school year.
In addition to its review responsibilities, the committee has been evaluating procedures to support compliance with activity and eligibility requirements and has developed a proposed Extracurricular and Eligibility Contract, which is included for informational purposes. The district's current committee consists of the high school principal and athletic director. Administration recommends these individuals continue to serve in this capacity for the 2026-27 school year. |
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9.4. Consider and Take Action to Approve a Memorandum of Understanding between Ponca City Public Schools and the Child Nutrition Department for Fiscal Year 2026-2027
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Commentary:
This Memorandum of Understanding between Ponca City Public Schools and Child Nutrition Department establishes procedures for reimbursement of administrative costs associated with Meals on Wheels meal preparation performed by Child Nutrition staff during the 2026-2027 fiscal year. Under the agreement, Child Nutrition will reimburse the Child Nutrition Fund up to 25% of revenues generated through Meals on Wheels participant fees, with reimbursements based on documented allowable costs and subject to applicable OCAS, Child Nutrition, and audit requirements. The Child Nutrition Director will oversee the program and provide periodic reports as needed.
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9.5. Consider and Take Action to Approve the 2026 Procurement Plan and Chart of Activities for the District Child Nutrition Program
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Commentary:
The Child Nutrition Procurement Plan is a written strategy that school food authorities and organizations must use to acquire food, supplies, and services using federal funds. Its primary purpose is to ensure full, open competition, transparency, and fiscal responsibility. Although the concept of purchasing has not changed, the terminology has been updated to current USDA specifications. The procurement plan dictates how purchases are made based on predefined thresholds that align with applicable state and local guidelines. The division is as follows:
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9.6. Consider and Take Action to Approve Meal Price Increases for the 2026-27 School Year
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Commentary:
The USDA establishes reimbursement rates for free and reduced-price meals served to qualifying students. Each school district controls the full-price amount charged for breakfast and lunch meals. The USDA provides a tool to determine if the district should increase pricing. The tool considers the cost of goods, prevailing wage, and location, as well as other factors. The tool suggests we increase our pricing to reach the national average. According to the USDA and OK State Department of Education Child Nutrition Programs, the Ponca City School District should continue to make minimum increases each year until reaching the national average reimbursement rates. The Child Nutrition Program would like to recommend the following price increases for the upcoming school year.
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9.7. Consider and Take Action to Approve the Employment of the Following Adjunct Teachers for the 2026-2027 School Year Pursuant to 70 O.S. § 6-122.3
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9.8. Consider and Take Action to Approve an Agreement with AmTab for Cafeteria Furniture
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Commentary:
This agreement with AmTab, effective July 13, 2026, provides for the purchase of two rectangular tables, 13 octagonal tables, and 150 chairs for the Ponca City High School cafeteria. The additional seating is needed to accommodate the transition to two lunch periods beginning with the 2026-27 school year. AmTab is an Oklahoma state contract vendor, allowing the district to purchase furniture that matches the existing cafeteria furnishings. The total cost is $40,029.85, funded by the Building Fund.
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9.9. Consider and Take Action to Approve an Agreement with Chatterbox Speech Therapy, LLC for District Services
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Commentary:
This agreement with Chatterbox Speech Therapy, LLC, effective from August 19, 2026, through May 20, 2027, will provide speech and language services to students enrolled in Ponca City Public Schools, as indicated by parental consent and school criteria. The District will identify the students who need the services and shall approve each individual situation as provided for under state and federal regulations. The provider will furnish speech-language services to students in PreK through Grade 12, up to 37.5 hours per therapist per week. The total cost is up to $91,875, funded by the General Fund/Special Services.
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9.10. Consider and Take Action to Approve an Agreement with Cross Petroleum Products to Provide the District with Propane
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Commentary:
This agreement with Cross Petroleum Products, effective for the 2026-27 fiscal year, provides propane for the district's propane-fueled buses and other district operations. The estimated cost is up to $17,500, funded by the General Fund/Transportation.
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9.11. Consider and Take Action to Approve an Agreement with Endex, Inc. of Tulsa for Fire Alarm Monitoring Services
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Commentary:
This agreement with Endex, Inc. of Tulsa, effective July 1, 2026, through June 30, 2027, is for monitoring 23 district fire alarm panels as required by the State of Oklahoma for fire protection. The agreement is for $456 per site, per year, for a total of $10,488, funded by the Building Fund.
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9.12. Consider and Take Action to Approve an Agreement with Hiland Dairy Foods to Provide Beverages for the 2026-27 School Year
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Commentary:
This agreement is for Hiland Dairy Foods to provide white/chocolate milk, orange juice, apple juice, and Red Diamond tea to Ponca City Public Schools for the 2026-27 school year. The agreement is for $275,000, funded by the Child Nutrition Fund.
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9.13. Consider and Take Action to Approve an Agreement with McDonald Electric for District Electrical Work for the 2026-27 Fiscal Year
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Commentary:
This agreement with McDonald Electric, effective July 1, 2026, through June 30, 2027, provides electrical services for the district up to $20,000, funded by the Building Fund.
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| Agenda Item: |
9.14. Consider and Take Action to Approve a Memorandum of Understanding Between Ponca City Schools and Pioneer Technology Center for the Dropout Recovery (SHARE) program.
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Commentary:
This is a memorandum of understanding between Ponca City Schools and Pioneer Technology Center for the Dropout Recovery (SHARE) Program, effective for the 2026-27 school year. Ponca City Schools will pay 75 percent of the per-pupil amount of ADM received by the district for state aid. This will be based on the number of students served, and the cost will come from the General Fund.
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| Agenda Item: |
9.15. Consider and Take Action to Approve Professional Development with Solution Tree
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Commentary:
This agreement with Solution Tree, effective for the 2026-27 fiscal year, will provide four days of PLC at Work onsite professional development for High School staff on November 4, 2026; December 2, 2026; February 10, 2027; and March 10, 2027. The total cost is $28,400, funded by School Improvement/515.
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| Agenda Item: |
9.16. Consider and Take Action to Approve a Quote from Stolhand-Wells Group for West Middle School Electrical Upgrades
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Commentary:
This quote from Stolhand-Wells Group, effective July 13, 2026, provides for electrical system upgrades at West Middle School to improve reliability and ensure compliance with current electrical code requirements. The project includes the removal of outdated equipment, the installation of a new outdoor electrical enclosure and a 1,600-amp Square D electronic trip breaker, and the addition of a maintenance-mode switch to enhance safety during equipment servicing. The total cost is $24,400, funded by the Building Fund.
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| Agenda Item: |
9.17. Consider and Take Action to Approve a Quote from Stolhand-Wells Group for District HVAC Maintenance Services for the 2026-27 Fiscal Year
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Commentary:
This quote from Stolhand-Wells Group, effective July 13, 2026, provides district-wide HVAC maintenance services for the 2026-27 fiscal year. The base quote of $54,500 includes labor, materials, equipment, and routine HVAC maintenance for district facilities. The agreement also establishes hourly service rates for additional work, overtime, holidays, and specialty services as needed. Funding will be provided through the Building Fund.
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| Agenda Item: |
9.18. Motion and Vote to Convene in Executive Session for the Following Purposes: to Discuss Negotiations [Authority for Executive Session: 25 O.S. Section 307(B)(2)]
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| Agenda Item: |
9.19. Return to Open Session.
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| Agenda Item: |
9.20. Recital by Board President that Minutes of Executive Session Were Kept by the Board Minutes Clerk and Will Remain Confidential
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| Agenda Item: |
9.21. Consider and Take Action to Employ, to Accept the Resignation of, to Reassign, and to Enter into an Extra-Duty Contract with Those Individuals as Listed in the Attached Personnel Report
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Attachments:
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| Agenda Item: |
10. NEW BUSINESS
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| Agenda Item: |
11. ADJOURNMENT (Motion required)
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