Meeting Agenda
Call to order, roll call of members, and establish a quorum.
Pledge of Allegiance.
Moment of Silence.
Opening Remarks by the Board Chair.
CONSENT AGENDA: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. If any item requires discussion, it shall be removed from the consent agenda by majority action by the board of education and addressed separately from the consent agenda. The consent agenda consists of the approval of the following items:
1. Vote to approve the new encumbrances as follows:
1.(A) GENERAL FUND 11 FY: 25
New encumbrances 1 through 179 and Payroll encumbrances70002 through 70029 in the amount of $1,882,420.23
1.(B) BUILDING FUND 21: FY: 25
New encumbrances 1 through 20 and Payroll encumbrances 70002 through 70006 in the amount of $213,285.10
1.(C) CHILD NUTRITION FUND 22: FY: 25
New encumbrances 1 through 9 and payroll encumbrance 70002 in the amount of $50,871.25
2. Discussion and possible action to approve the appointment of the following personnel for FY 25.
  • District Treasurer: Lavon Holtzinger
  • Encumbrance Clerk: Ginger Merrill
  • Minutes Clerk:  Michel David
  • Deputy Minutes Clerk:  Ginger Merrill
  • Receiving Agents: Ginger Merrill, Michel David, Joyce Jewell, Gwen Moore, David Wedel, Tim Wright, Jeanne Minton, Dr. Jill Henderson and or the listed person's designee.
  • Purchasing Agents: Ginger Merrill, Michel David, Joyce Jewell, Gwen Moore, David Wedel, Tim Wright, Jeanne Minton, Dr. Jill Henderson.
  • Activity Custodian: Michel David
  • Child Nutrition Specialist: Michel David
  • Federal Programs Representative: Dr. Jill Henderson
  • Title IX Coordinator: Tim Wright
  • 504 Coordinator: Jeanne Minton
  • Special Education Representative: Dr. Jill Henderson
3. Discussion and possible action to approve the renewal of the contract with OPSRC (Oklahoma Public School Resource Center) for the 2024-2025 school year.
4. Discussion and possible action to approve the renewal of the contract with Damery Therapy Services, LLC for the 2024-2025 school year. 
5. Discussion and possible action to approve the renewal of the contract with Air & Earth, Inc. for the 2024-2025 school year. 
6. Discussion and possible action to approve the renewal of the contract with USSA (United Suburban Schools Association) for the 2024-2025 school year. 
7. Discussion and possible action to approve the renewal of the Alternative Education Cooperative Agreement with Enid Public Schools for the 2024-2025 school year. 
8. Discussion and possible action to approve the renewal of the Renaissance agreement for the 2024-2025 school year.  
9. Discussion and possible action to approve the renewal of the agreement with Imagine Learning for the 2024-2025 school year.
10. Discussion and possible action to approve the renewal of the Collier Education Consulting, LLC agreement for the 2024-2025 school year. 
11. Discussion and possible action to approve the renewal of the Center for Communication & Engagement Agreement for the 2024-2025 school year. 
12. Discussion and possible action to approve the renewal of the Bent Creek Behavioral Health Services, PLLC agreement for the 2024-2025 school year. 
13. Discussion and possible action to approve the renewal of the CCOSA-District Level Services Program agreement for the 2024-2025 school year. 
14. Discussion and possible action to approve the Wellness Policy.
15. Discussion and possible action to approve the FERPA (Family Educational Rights And Privacy Act) Policy.
16. Discussion and possible action to approve the Smart Snack Exemptions for the 2024-2025 school year. 
17. Discussion and possible action to approve the TLE Qualitative Evaluation System. 
18. Discussion and possible action to approve the Student Handbook for the 2024-2025 school year. 
19. Discussion and possible action to approve the Athletic Handbook for the 2024-2025 school year. 
20. Discussion and possible action to approve the School Bus Rider Agreement Form for the 2024-2025 school year. 
21. Discussion and possible action to approve the Gifted and Talented Committee for the 2024-2025 school year. 
22. Discussion and possible action to approve the 10-Day Absence Committee for the 2024-2025 school year. 
23. Discussion and possible action to approve the Title IX Committee for the 2024-2025 school year. 
24. Treasurer's Report. 
ADMINISTRATIVE REPORT AND DISCUSSION:
1. Activity Report
2. Correspondence
3. High School Principal's Report
a) Summer Athletics
b) Summer Transportation
c) Virtual Instruction
4. Superintendent's Report
a) Financial Year Review
b) Bond Update
c) Upcoming Events
REGULAR BUSINESS:
1. Discussion and possible action to approve the minutes of the regular meeting held June 10, 2024. 
2. Discussion and possible action to approve the OSSBA Recommended Policies:
FEH- Transfer Appeal Students on IEP
EIED- Graduation Requirements
DHAC- Electronic Communications with Students
FDA- Enrollment and Out of State Tuition Exception
EIEC- Released Time Courses
FDC R1- Attendance Policy Regulation
3. Discussion and possible action regarding pay for summer staff employee Tom Butler.
4. Discussion and possible action regarding a stipend for Betsy Weaver for presenting the Heggerty Phonemic Awareness and Fundations Reading training held on July 23, 2024.
5. Discussion and possible action regarding a staff stipend for attending the Heggerty Phonemic Awareness and Fundations Reading training held on July 23, 2024.
6. Discussion and possible action regarding an agreement with The Energy Bus for Schools for the 2024-2025 school year. 
7. Discussion and possible action regarding an agreement with the Oklahoma Department of Wildlife. 
8. Discussion and possible action regarding the transfer of remaining funds from the class of 2023. 
9. Discussion and possible action regarding the FY 25 Adjunct Pay Scale.
10. Discussion and possible action regarding the FY 25 Extra Duty Pay Scale.
11. Discussion and possible action to Adjunct Certify: Mica Andrews in FACS & Elementary Education; Christal Bensch in Physical Education; Abigail Cook in English & Speech; Natisha Crews in Art; Randy Henderson in Physical Education; Reggie Island in Middle School Social Studies, Elementary Education & Physical Education; Kylie Kahn in Middle School Science & Physical Education; Elvira Lopez in Spanish & English-Second Language; Cynthia Newman in Art; Tom Butler in Physical Education; Laralee Walston in Vocal/General Music and Rochell Wright in Elementary Education for the 2024-2025 school year. 
12. Discussion and possible action regarding the Apptegy contract for the 2024-2025 school year. 
13. Discussion and possible action regarding the use of the Apptegy platform for the 2024-2025 school year. 
14. Signing of contracts. 
EXECUTIVE SESSION:
1. Proposed Executive Session to 1) Discuss the employment of summer help.  25 O.S. § 307 (B)(1)
2. Vote to convene or not to convene into Executive Session
3. Acknowledge board's return to open session.
4. Discussion and possible board action regarding the employment of summer help. 
NEW BUSINESS:
ANNOUNCEMENTS:
ADJOURNMENT:
Agenda Item Details Reload Your Meeting
Meeting: July 8, 2024 at 6:00 PM - Regular Meeting
Agenda Item:
Call to order, roll call of members, and establish a quorum.
Agenda Item:
Pledge of Allegiance.
Agenda Item:
Moment of Silence.
Agenda Item:
Opening Remarks by the Board Chair.
Agenda Item:
CONSENT AGENDA: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. If any item requires discussion, it shall be removed from the consent agenda by majority action by the board of education and addressed separately from the consent agenda. The consent agenda consists of the approval of the following items:
Agenda Item:
1. Vote to approve the new encumbrances as follows:
Agenda Item:
1.(A) GENERAL FUND 11 FY: 25
New encumbrances 1 through 179 and Payroll encumbrances70002 through 70029 in the amount of $1,882,420.23
Agenda Item:
1.(B) BUILDING FUND 21: FY: 25
New encumbrances 1 through 20 and Payroll encumbrances 70002 through 70006 in the amount of $213,285.10
Agenda Item:
1.(C) CHILD NUTRITION FUND 22: FY: 25
New encumbrances 1 through 9 and payroll encumbrance 70002 in the amount of $50,871.25
Agenda Item:
2. Discussion and possible action to approve the appointment of the following personnel for FY 25.
  • District Treasurer: Lavon Holtzinger
  • Encumbrance Clerk: Ginger Merrill
  • Minutes Clerk:  Michel David
  • Deputy Minutes Clerk:  Ginger Merrill
  • Receiving Agents: Ginger Merrill, Michel David, Joyce Jewell, Gwen Moore, David Wedel, Tim Wright, Jeanne Minton, Dr. Jill Henderson and or the listed person's designee.
  • Purchasing Agents: Ginger Merrill, Michel David, Joyce Jewell, Gwen Moore, David Wedel, Tim Wright, Jeanne Minton, Dr. Jill Henderson.
  • Activity Custodian: Michel David
  • Child Nutrition Specialist: Michel David
  • Federal Programs Representative: Dr. Jill Henderson
  • Title IX Coordinator: Tim Wright
  • 504 Coordinator: Jeanne Minton
  • Special Education Representative: Dr. Jill Henderson
Agenda Item:
3. Discussion and possible action to approve the renewal of the contract with OPSRC (Oklahoma Public School Resource Center) for the 2024-2025 school year.
Agenda Item:
4. Discussion and possible action to approve the renewal of the contract with Damery Therapy Services, LLC for the 2024-2025 school year. 
Agenda Item:
5. Discussion and possible action to approve the renewal of the contract with Air & Earth, Inc. for the 2024-2025 school year. 
Agenda Item:
6. Discussion and possible action to approve the renewal of the contract with USSA (United Suburban Schools Association) for the 2024-2025 school year. 
Agenda Item:
7. Discussion and possible action to approve the renewal of the Alternative Education Cooperative Agreement with Enid Public Schools for the 2024-2025 school year. 
Agenda Item:
8. Discussion and possible action to approve the renewal of the Renaissance agreement for the 2024-2025 school year.  
Agenda Item:
9. Discussion and possible action to approve the renewal of the agreement with Imagine Learning for the 2024-2025 school year.
Agenda Item:
10. Discussion and possible action to approve the renewal of the Collier Education Consulting, LLC agreement for the 2024-2025 school year. 
Agenda Item:
11. Discussion and possible action to approve the renewal of the Center for Communication & Engagement Agreement for the 2024-2025 school year. 
Agenda Item:
12. Discussion and possible action to approve the renewal of the Bent Creek Behavioral Health Services, PLLC agreement for the 2024-2025 school year. 
Agenda Item:
13. Discussion and possible action to approve the renewal of the CCOSA-District Level Services Program agreement for the 2024-2025 school year. 
Agenda Item:
14. Discussion and possible action to approve the Wellness Policy.
Agenda Item:
15. Discussion and possible action to approve the FERPA (Family Educational Rights And Privacy Act) Policy.
Agenda Item:
16. Discussion and possible action to approve the Smart Snack Exemptions for the 2024-2025 school year. 
Agenda Item:
17. Discussion and possible action to approve the TLE Qualitative Evaluation System. 
Agenda Item:
18. Discussion and possible action to approve the Student Handbook for the 2024-2025 school year. 
Agenda Item:
19. Discussion and possible action to approve the Athletic Handbook for the 2024-2025 school year. 
Agenda Item:
20. Discussion and possible action to approve the School Bus Rider Agreement Form for the 2024-2025 school year. 
Agenda Item:
21. Discussion and possible action to approve the Gifted and Talented Committee for the 2024-2025 school year. 
Agenda Item:
22. Discussion and possible action to approve the 10-Day Absence Committee for the 2024-2025 school year. 
Agenda Item:
23. Discussion and possible action to approve the Title IX Committee for the 2024-2025 school year. 
Agenda Item:
24. Treasurer's Report. 
Agenda Item:
ADMINISTRATIVE REPORT AND DISCUSSION:
Agenda Item:
1. Activity Report
Agenda Item:
2. Correspondence
Agenda Item:
3. High School Principal's Report
a) Summer Athletics
b) Summer Transportation
c) Virtual Instruction
Agenda Item:
4. Superintendent's Report
a) Financial Year Review
b) Bond Update
c) Upcoming Events
Agenda Item:
REGULAR BUSINESS:
Agenda Item:
1. Discussion and possible action to approve the minutes of the regular meeting held June 10, 2024. 
Agenda Item:
2. Discussion and possible action to approve the OSSBA Recommended Policies:
FEH- Transfer Appeal Students on IEP
EIED- Graduation Requirements
DHAC- Electronic Communications with Students
FDA- Enrollment and Out of State Tuition Exception
EIEC- Released Time Courses
FDC R1- Attendance Policy Regulation
Agenda Item:
3. Discussion and possible action regarding pay for summer staff employee Tom Butler.
Agenda Item:
4. Discussion and possible action regarding a stipend for Betsy Weaver for presenting the Heggerty Phonemic Awareness and Fundations Reading training held on July 23, 2024.
Agenda Item:
5. Discussion and possible action regarding a staff stipend for attending the Heggerty Phonemic Awareness and Fundations Reading training held on July 23, 2024.
Agenda Item:
6. Discussion and possible action regarding an agreement with The Energy Bus for Schools for the 2024-2025 school year. 
Agenda Item:
7. Discussion and possible action regarding an agreement with the Oklahoma Department of Wildlife. 
Agenda Item:
8. Discussion and possible action regarding the transfer of remaining funds from the class of 2023. 
Agenda Item:
9. Discussion and possible action regarding the FY 25 Adjunct Pay Scale.
Agenda Item:
10. Discussion and possible action regarding the FY 25 Extra Duty Pay Scale.
Agenda Item:
11. Discussion and possible action to Adjunct Certify: Mica Andrews in FACS & Elementary Education; Christal Bensch in Physical Education; Abigail Cook in English & Speech; Natisha Crews in Art; Randy Henderson in Physical Education; Reggie Island in Middle School Social Studies, Elementary Education & Physical Education; Kylie Kahn in Middle School Science & Physical Education; Elvira Lopez in Spanish & English-Second Language; Cynthia Newman in Art; Tom Butler in Physical Education; Laralee Walston in Vocal/General Music and Rochell Wright in Elementary Education for the 2024-2025 school year. 
Agenda Item:
12. Discussion and possible action regarding the Apptegy contract for the 2024-2025 school year. 
Agenda Item:
13. Discussion and possible action regarding the use of the Apptegy platform for the 2024-2025 school year. 
Agenda Item:
14. Signing of contracts. 
Agenda Item:
EXECUTIVE SESSION:
Agenda Item:
1. Proposed Executive Session to 1) Discuss the employment of summer help.  25 O.S. § 307 (B)(1)
Agenda Item:
2. Vote to convene or not to convene into Executive Session
Agenda Item:
3. Acknowledge board's return to open session.
Agenda Item:
4. Discussion and possible board action regarding the employment of summer help. 
Agenda Item:
NEW BUSINESS:
Agenda Item:
ANNOUNCEMENTS:
Agenda Item:
ADJOURNMENT:

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