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Meeting Agenda
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1. Call to Order and Declaration of a Quorum
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2. Pledge of Allegiance
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3. Public Participation
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4. Principals' Reports
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5. Superintendent's Report
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6. Gym Construction Report
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7. Consent Agenda Items recommended for approval by a single vote. Items may be voted on separately at the request of any board member.
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7.A. Minutes of the September 8, 2025, Regular Board of Education Meeting
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7.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
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7.C. FY26 Purchase Orders
General Fund - #181 - 193 Building Fund - #40-41 |
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7.D. FY26 Warrants/Payments
General Fund - #136 - 311 Building Fund - #16 - 29 Insurance Loss - #5 - 6 |
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7.E. School Rental Requests as listed, any others at hand, Welch Little League Basketball
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7.F. Fundraising Activities Requests as listed, any others at hand
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7.G. Out of State Trip Request, Art Club - MO
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7.H. Activity Account Transfer - #813 StuCo to #818 BPA in amount $80.00
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8. Action Agenda - Individual items for discussion and action. The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required. Members may second a motion, cast a vote, or abstain.
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8.A. Discussion and action regarding FY25 Financial Audit as presented by Jay Jenkins of Jenkins & Kemper, CPS's LLC.
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8.B. Discussion and action regarding approval of a Resolution calling for a Board of Education General Election for Seat #1 to be held April 7, 2026, with a Primary Election (if needed) on February 10, 2026, and to close Precinct #580011, Ottawa County polling place (no registered voters).
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8.C. Discussion and action on the employment of Stephen L. Smith Corp. as financial consultants to the school district for the fiscal year 2025-2026.
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8.D. Discussion and action on quote from Lennox Security Solutions on District security cameras for interior and exterior.
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8.E. Discussion and action on quote from Lennox Security Solutions on upgrading exterior door access controllers and strike plates.
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8.F. Discussion and action on a Memorandum of Agreement between Welch Public Schools and NE Tech relating to HS graduation requirements HB3278 & HB 2672 on courses towards math and science requirements for graduation.
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8.G. Discussion and action on a FY26 Contract between Welch Public Schools and The OK Dept of Ag, Food and Forestry.
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8.H. Discussion and action to rescind the FY26 Support Non-Certified Adjunct Contract and to enter into a FY26 Certified Employee and Extra-Duty Contract with Jeffrey Oxford.
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8.I. Discussion and action to amend Ryan Gleeves, FY26 Extra-Duty contract to include Assistant HS & MS Boy's Basketball
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8.J. Discussion and action to rescind the approved quote from TeleComp to provide onsite and offsite server backup services, window device monitoring service and direct the Superintendent to provide TeleComp with a 45-day notice to cancel services.
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9. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), (Supp.2002), to discuss the following items:
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10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
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11. Discussion and action regarding Resignation of Sheblie Trotnic, Certified Teacher
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12. Discussion and action to amend FY26 Certified Contract for Shelbie Trotnic
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13. Discussion and action to employ Chelsea Crites, Certified Employee for the remainder of SY25-26
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14. Discussion and action to employ Rebecca Wimberley, Substitute Bus Driver
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15. Discussion and action to employ Lindsey Roths, Maylea Jones, Chloe Preaus, Donna Koon as Substitute Employees.
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16. New Business
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17. Adjournment
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Agenda Item Details
Reload Your Meeting
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| NOTE: The Board of Education may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. The Board of Education reserves the right to take up an agenda item in any order regardless of how items are listed below. | ||||
| Meeting: | October 13, 2025 at 5:30 PM - Regular Meeting of the Welch Board of Education | |||
| Agenda Item: |
1. Call to Order and Declaration of a Quorum
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|||
| Agenda Item: |
2. Pledge of Allegiance
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|||
| Agenda Item: |
3. Public Participation
|
|||
| Agenda Item: |
4. Principals' Reports
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|||
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Attachments:
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| Agenda Item: |
5. Superintendent's Report
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|||
| Agenda Item: |
6. Gym Construction Report
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|||
| Agenda Item: |
7. Consent Agenda Items recommended for approval by a single vote. Items may be voted on separately at the request of any board member.
|
|||
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Rationale:
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||||
| Agenda Item: |
7.A. Minutes of the September 8, 2025, Regular Board of Education Meeting
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Rationale:
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Attachments:
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Action(s):
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||||
| Agenda Item: |
7.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
|
|||
| Agenda Item: |
7.C. FY26 Purchase Orders
General Fund - #181 - 193 Building Fund - #40-41 |
|||
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Rationale:
|
||||
| Agenda Item: |
7.D. FY26 Warrants/Payments
General Fund - #136 - 311 Building Fund - #16 - 29 Insurance Loss - #5 - 6 |
|||
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Rationale:
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| Agenda Item: |
7.E. School Rental Requests as listed, any others at hand, Welch Little League Basketball
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|||
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Rationale:
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| Agenda Item: |
7.F. Fundraising Activities Requests as listed, any others at hand
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|||
| Agenda Item: |
7.G. Out of State Trip Request, Art Club - MO
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|||
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Rationale:
|
||||
| Agenda Item: |
7.H. Activity Account Transfer - #813 StuCo to #818 BPA in amount $80.00
|
|||
| Agenda Item: |
8. Action Agenda - Individual items for discussion and action. The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required. Members may second a motion, cast a vote, or abstain.
|
|||
| Agenda Item: |
8.A. Discussion and action regarding FY25 Financial Audit as presented by Jay Jenkins of Jenkins & Kemper, CPS's LLC.
|
|||
|
Rationale:
|
||||
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Action(s):
|
||||
| Agenda Item: |
8.B. Discussion and action regarding approval of a Resolution calling for a Board of Education General Election for Seat #1 to be held April 7, 2026, with a Primary Election (if needed) on February 10, 2026, and to close Precinct #580011, Ottawa County polling place (no registered voters).
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Rationale:
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Action(s):
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| Agenda Item: |
8.C. Discussion and action on the employment of Stephen L. Smith Corp. as financial consultants to the school district for the fiscal year 2025-2026.
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Rationale:
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Action(s):
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||||
| Agenda Item: |
8.D. Discussion and action on quote from Lennox Security Solutions on District security cameras for interior and exterior.
|
|||
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Rationale:
|
||||
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Action(s):
|
||||
| Agenda Item: |
8.E. Discussion and action on quote from Lennox Security Solutions on upgrading exterior door access controllers and strike plates.
|
|||
|
Rationale:
|
||||
|
Action(s):
|
||||
| Agenda Item: |
8.F. Discussion and action on a Memorandum of Agreement between Welch Public Schools and NE Tech relating to HS graduation requirements HB3278 & HB 2672 on courses towards math and science requirements for graduation.
|
|||
|
Rationale:
|
||||
|
Action(s):
|
||||
| Agenda Item: |
8.G. Discussion and action on a FY26 Contract between Welch Public Schools and The OK Dept of Ag, Food and Forestry.
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|||
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Rationale:
|
||||
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Action(s):
|
||||
| Agenda Item: |
8.H. Discussion and action to rescind the FY26 Support Non-Certified Adjunct Contract and to enter into a FY26 Certified Employee and Extra-Duty Contract with Jeffrey Oxford.
|
|||
|
Rationale:
|
||||
|
Action(s):
|
||||
| Agenda Item: |
8.I. Discussion and action to amend Ryan Gleeves, FY26 Extra-Duty contract to include Assistant HS & MS Boy's Basketball
|
|||
|
Rationale:
|
||||
|
Action(s):
|
||||
| Agenda Item: |
8.J. Discussion and action to rescind the approved quote from TeleComp to provide onsite and offsite server backup services, window device monitoring service and direct the Superintendent to provide TeleComp with a 45-day notice to cancel services.
|
|||
|
Rationale:
|
||||
|
Action(s):
|
||||
| Agenda Item: |
9. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), (Supp.2002), to discuss the following items:
|
|||
|
Rationale:
|
||||
|
Action(s):
|
||||
| Agenda Item: |
10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
|
|||
| Agenda Item: |
11. Discussion and action regarding Resignation of Sheblie Trotnic, Certified Teacher
|
|||
|
Rationale:
|
||||
|
Action(s):
|
||||
| Agenda Item: |
12. Discussion and action to amend FY26 Certified Contract for Shelbie Trotnic
|
|||
|
Rationale:
|
||||
| Agenda Item: |
13. Discussion and action to employ Chelsea Crites, Certified Employee for the remainder of SY25-26
|
|||
|
Rationale:
|
||||
|
Action(s):
|
||||
| Agenda Item: |
14. Discussion and action to employ Rebecca Wimberley, Substitute Bus Driver
|
|||
|
Rationale:
|
||||
|
Action(s):
|
||||
| Agenda Item: |
15. Discussion and action to employ Lindsey Roths, Maylea Jones, Chloe Preaus, Donna Koon as Substitute Employees.
|
|||
|
Rationale:
|
||||
|
Action(s):
|
||||
| Agenda Item: |
16. New Business
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| Agenda Item: |
17. Adjournment
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Action(s):
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