Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
6.A. Minutes of the February 11, 2025, Regular Board Meeting
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
6.C. FY25 Purchase Orders
  1. General Fund - #297-307
  2. Building Fund - #67-71
6.D. School Rental Requests as listed, any others at hand
  1. Welch Little League Softball - Softball Field - April-July 2025
6.E. Fundraising Activities Requests as listed, any others at hand
  1. BPA - Gala Miller - Bake Sale - Expenses for Leadership Conference - April 2025
6.F. Out-of-State Trip Requests
  1. Kindergarten & 1st Grade - Scott Family Amazeum - Bentonville AR - April 2, 2025
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Discussion and possible action on the contract with TimeClock Plus, LLC for FY25
7.B. Discussion and possible action to approve the activity account transfers for the month of March
7.C. Discussion and possible action on revising the SY24-25 School Calendar
7.D. Discussion and possible action to execute a change in school calendar letter notifying the OSDE of said calendar change dates
7.E. Discussion and possible action to approve the SY25-26 School Calendar
7.F. Discussion and possible action to accept, or not accept, tendered resignation of board member Shane Burgess
8. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), (Supp.2002), to discuss the appointment of a new board member to fill the seat vacated by the resignation of Shane Burgess, so that the board may return to open session for a possible vote to appoint a new member.
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
10. Discussion and possible action to appoint, or not appoint, a new board member to fill the seat vacated by the resignation of Shane Burgess
11. New Business
12. Adjournment
Agenda Item Details Reload Your Meeting
NOTE:  The Board of Education may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda.  The Board of Education reserves the right to take up an agenda item in any order regardless of how items are listed below.
Meeting: March 10, 2025 at 5:30 PM - Regular Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
Agenda Item:
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
Action(s):
Motion passed:
Motion to approve Consent Agenda as Item 6A Minutes of the February 11, 2025, regular Board meeting; Item 6B Treasurer's report, Activity Fund report, and status of all funds and investments; Item 6C FY25 General Fund Purchase Orders #297-307 and Building Fund Purchase Orders #67-71; Item 6D as amended school rental request of Welch Little League Softball and Little League Baseball; Item 6E fundraising request of the BPA for a bake sale, and Item 6F Kindergarten and 1st Grades to travel to Bentonville, Arkansas, April 2, 2025. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
6.A. Minutes of the February 11, 2025, Regular Board Meeting
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
6.C. FY25 Purchase Orders
  1. General Fund - #297-307
  2. Building Fund - #67-71
Agenda Item:
6.D. School Rental Requests as listed, any others at hand
  1. Welch Little League Softball - Softball Field - April-July 2025
Agenda Item:
6.E. Fundraising Activities Requests as listed, any others at hand
  1. BPA - Gala Miller - Bake Sale - Expenses for Leadership Conference - April 2025
Agenda Item:
6.F. Out-of-State Trip Requests
  1. Kindergarten & 1st Grade - Scott Family Amazeum - Bentonville AR - April 2, 2025
Agenda Item:
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Discussion and possible action on the contract with TimeClock Plus, LLC for FY25
Action(s):
Motion passed:
Motion to approve the contract with TimeClock Plus, LLC for FY25. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.B. Discussion and possible action to approve the activity account transfers for the month of March
Action(s):
Motion passed:
Motion to approve the activity account transfers for the month of March. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.C. Discussion and possible action on revising the SY24-25 School Calendar
Action(s):
Motion passed:
Motion to revise the SY24-25 School Calendar. This motion, made by Shannon Walker and seconded by Rowdy Layton, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.D. Discussion and possible action to execute a change in school calendar letter notifying the OSDE of said calendar change dates
Action(s):
Motion 1 passed:
Discussion and possible action to execute a change in school calendar letter notifying the OSDE of said calendar change dates. This motion, made by Shannon Walker and seconded by Rowdy Layton, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion 2 passed:
After discussion, motion to approve the SY25-26 School Calendar. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.E. Discussion and possible action to approve the SY25-26 School Calendar
Action(s):
Motion passed:
Motion to approve calendar. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.F. Discussion and possible action to accept, or not accept, tendered resignation of board member Shane Burgess
Action(s):
Motion passed:
Motion to accept tendered resignation of board member Shane Burgess. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
8. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), (Supp.2002), to discuss the appointment of a new board member to fill the seat vacated by the resignation of Shane Burgess, so that the board may return to open session for a possible vote to appoint a new member.
Action(s):
Motion passed:
Motion to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), (Supp.2002), to discuss the appointment of a new board member to fill the seat vacated by the resignation of Shane Burgess, so that the board may return to open session for a possible vote to appoint a new member. This motion, made by Shannon Walker and seconded by Rowdy Layton, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
10. Discussion and possible action to appoint, or not appoint, a new board member to fill the seat vacated by the resignation of Shane Burgess
Agenda Item:
11. New Business
Agenda Item:
12. Adjournment
Action(s):
Motion passed:
Motion to adjourn. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shane Burgess: Absent
  • Brian Mooney: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
 

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