Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
6.A. Minutes of the March 11, 2024, Regular Board Meeting
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
6.C. FY24 Purchase Orders
  1. General Fund - #316-326
  2. Building Fund - #56-57
6.D. FY24 Warrants
  1. General Fund - #891-994
  2. Building Fund - #86-96
6.E. School Rental Requests as listed, any others at hand
6.F. Fundraising Activities Requests as listed, any others at hand
  • Welch FFA Corn Sale - June-August
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Discussion and possible action verifying Board Seat #4 election to Shannon Walker and administering the Oath of Office and Loyalty Oath
7.B. Discussion and possible action on reorganizing Board Member Officers: President; Vice President; Clerk; Deputy Clerk; Member
7.C. Discussion and possible action on a contract with Stephen L. Smith Corp. as financial consultant to the School District for fiscal year 2023-2024
7.D. Discussion and possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time, and place of the bond sale
7.E. Discussion and possible action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $235,000 Building Bonds of this School District and designating bond counsel for this issuance of bonds
7.F. Discussion and possible action on Transition School-to-Work Study Contract with OKDRS for FY25
7.G. Discussion and possible action on an amendment to the Clearwater Gas Sales Agreement for FY25
7.H. Discussion and possible action on School Based Services, PLLC, contract to provide evaluations and psychological services for FY25
7.I. Discussion and possible action on Quarter #4 Student Transfer Capacity
7.J. Discussion and possible action on Activity Account Transfer 836 FFA #2 to 801 FFA #1 in the amount of $5,323.40
7.K. Discussion and possible action on FY25 Lease Agreement with Lakeland Office Systems for District copiers and toner supplies
7.L. Discussion and possible action on FY25 Agreement for Educational Services between Welch Public Schools and Welch Skills Center (ROCMND)
7.M. Discussion and possible action on moving May 9, 2024, Regular Board Meeting to May 20, 2024
7.N. Discussion and possible action to enter into a Title III Cooperative Agreement with Commerce Public Schools serving as the Lead Fiscal Agent and Welch Public Schools a Title III Consortium Member District for the 2024-2025 school year
8. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Employment of Certified Teachers as Listed in Exhibit A for SY24-25
  2. Resignations/Retirements or any others at hand
9. Return to Open Session, President's Acknowledgment, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
10. Discussion and possible action on Employment of Certified Teachers as listed on Exhibit A for SY24-25
11. Discussion and possible action on Resignations/Retirements or any others at hand
12. New Business
13. Vote to Adjourn
Agenda Item Details Reload Your Meeting
NOTE:  The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. 
Meeting: April 8, 2024 at 5:30 PM - Regular Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
Agenda Item:
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
Action(s):
Motion passed:
Motion to approve Consent Agenda Item 6A Minutes of the March 11, 2024, Regular Board Meeting; Item 6B Treasurer's Report, Activity Fund Report, and status of all funds and investments; Item 6C FY24 General Fund Purchase Orders 316-326 and Building Fund Purchase Orders 56-57; Item 6D FY24 General Funds Warrants 891-994 and Building Fund Warrants 86-96; Item 6E School Rental Requests as presented; and Item 6F Fundraising Request of the Welch FFA to sell corn from June-August, 2024. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
6.A. Minutes of the March 11, 2024, Regular Board Meeting
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
6.C. FY24 Purchase Orders
  1. General Fund - #316-326
  2. Building Fund - #56-57
Agenda Item:
6.D. FY24 Warrants
  1. General Fund - #891-994
  2. Building Fund - #86-96
Agenda Item:
6.E. School Rental Requests as listed, any others at hand
Agenda Item:
6.F. Fundraising Activities Requests as listed, any others at hand
  • Welch FFA Corn Sale - June-August
Agenda Item:
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Discussion and possible action verifying Board Seat #4 election to Shannon Walker and administering the Oath of Office and Loyalty Oath
Action(s):
Motion passed:
Motion to verify Board Seat #4 election to Shannon Walker. This motion, made by Shane Burgess and seconded by Brian Mooney, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Abstain (With Conflict)
  • Brian Mooney: Yea
Agenda Item:
7.B. Discussion and possible action on reorganizing Board Member Officers: President; Vice President; Clerk; Deputy Clerk; Member
Action(s):
Motion passed:
Motion to reorganize the Board Member Officers naming +++++ as President, ++++ as Vice President, +++++ as Clerk, +++++ as Deputy Clerk, and +++++ as Member Leave As Is. This motion, made by Shannon Walker and seconded by Brian Mooney, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.C. Discussion and possible action on a contract with Stephen L. Smith Corp. as financial consultant to the School District for fiscal year 2023-2024
Action(s):
Motion passed:
Motion to approve a contract with Stephen L. Smith Corp. as financial consultant to the School District for fiscal year 2023-2024. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.D. Discussion and possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time, and place of the bond sale
Agenda Item:
7.E. Discussion and possible action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $235,000 Building Bonds of this School District and designating bond counsel for this issuance of bonds
Action(s):
Motion passed:
Motion to approve a resolution determining the maturities of, and setting a date of May 14, 2024, until 11:45 AM, then at 12:00 PM, and place, Delbert Lovelace High School for the sale of the $235,000 Building Bonds of this School District and designating Terry L. Hawkins of Phillips Murrah P.C., as bond counsel for this issuance of bonds. This motion, made by Shane Burgess and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.F. Discussion and possible action on Transition School-to-Work Study Contract with OKDRS for FY25
Action(s):
Motion passed:
Motion to approve a Transition School-to-Work Study Contract with OKDRS for FY25. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.G. Discussion and possible action on an amendment to the Clearwater Gas Sales Agreement for FY25
Action(s):
Motion passed:
Motion to approve an amendment to the Clearwater Gas Sales Agreement for FY25. This motion, made by Shannon Walker and seconded by Brian Mooney, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.H. Discussion and possible action on School Based Services, PLLC, contract to provide evaluations and psychological services for FY25
Action(s):
Motion passed:
Motion to approve a contract with School Based Services, PLLC, to provide evaluations and psychological services for FY25. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.I. Discussion and possible action on Quarter #4 Student Transfer Capacity
Action(s):
Motion passed:
Motion to approve the Quarter #4 Student Transfer Capacity. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.J. Discussion and possible action on Activity Account Transfer 836 FFA #2 to 801 FFA #1 in the amount of $5,323.40
Action(s):
Motion passed:
Motion to approve an Activity Account Transfer from 836 FFA #2 to 801 FFA #1 in the amount of $5,323.40. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.K. Discussion and possible action on FY25 Lease Agreement with Lakeland Office Systems for District copiers and toner supplies
Action(s):
Motion passed:
Motion to approve the FY25 Lease Agreement with Lakeland Office Systems for District copiers and toner supplies. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.L. Discussion and possible action on FY25 Agreement for Educational Services between Welch Public Schools and Welch Skills Center (ROCMND)
Action(s):
Motion passed:
Motion to approve the FY25 Agreement for Educational Services between Welch Public Schools and Welch Skills Center (ROCMND). This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.M. Discussion and possible action on moving May 9, 2024, Regular Board Meeting to May 20, 2024
Action(s):
Motion passed:
Motion to approve moving May 9, 2024, Regular Board Meeting to May 20, 2024. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.N. Discussion and possible action to enter into a Title III Cooperative Agreement with Commerce Public Schools serving as the Lead Fiscal Agent and Welch Public Schools a Title III Consortium Member District for the 2024-2025 school year
Action(s):
Motion passed:
Motion to enter into a Title III Cooperative Agreement with Commerce Public Schools serving as the Lead Fiscal Agent and Welch Public Schools a Title III Consortium Member District for the 2024-2025 school year. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
8. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Employment of Certified Teachers as Listed in Exhibit A for SY24-25
  2. Resignations/Retirements or any others at hand
Action(s):
Motion passed:
Motion to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), (Supp.2002), to discuss the following items, so that the board can return to Open Session and possible board action to approve the employment of Certified Teachers as Listed in Exhibit A for SY24-25, and any resignations/retirements or any others at hand. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
9. Return to Open Session, President's Acknowledgment, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
10. Discussion and possible action on Employment of Certified Teachers as listed on Exhibit A for SY24-25
Attachments:
Action(s):
Motion passed:
Motion to employ the Certified Teachers as listed on Exhibit A for SY24-25. This motion, made by Shane Burgess and seconded by Brian Mooney, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
11. Discussion and possible action on Resignations/Retirements or any others at hand
Agenda Item:
12. New Business
Agenda Item:
13. Vote to Adjourn
Action(s):
Motion passed:
Motion to adjourn at 6:00 PM. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
 

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