Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
6.A. Minutes of the February 16, 2024, Special Board Meeting
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
6.C. FY24 Purchase Orders
  1. General Fund - #298-315
  2. Building Fund - #51-55
6.D. FY24 Warrants
  1. General Fund - #787-890
  2. Building Fund - #78-85
6.E. School Rental Requests as listed, any others at hand
  1. Welch Little League Baseball, Baseball Field, March-July 2024
  2. Welch Little League Softball, Softball Field, March-July 2024
6.F. Fundraising Activities Requests as listed, any others at hand
  • Sophomore Class, Pulled Pork Dinner, April 26, Prom Expenses
6.G. Out-of State Trip Requests
  1. Kindergarten - Curious Minds Discovery Center, Parson KS, March 27
  2. BPA - National BPA Conference, Chicago IL, May 10-14
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Discussion and possible action on Vendor Contracts for FY25
  1. SylogistED - Student Information software
  2. SylogistED - Accounting software
  3. OKTLE - Administrator & Certified Employee Evaluation Services  
7.B. Discussion and possible action on a FY25 Engagement Letter and Contract with school auditor Patten & Odom, CPAs, PLLC to prepare financial budgets and conduct financial audits
7.C. Discussion and possible action on a Floor Services Agreement with Statewide Commercial Cleaning Company to strip and wax HS, Cafeteria, Upper and Lower Elementary
7.D. Discussion and possible action on a FY25 Contract with Northeast Rural Services dba BOLT Fiber Optic Services for 2 GBPS Dedicated Internet Access Fiber Circuit
7.E. Discussion and possible action on a FY25 Contract with Northeast Rural Services dba BOLT Fiber Optic Services for 1 Gbps Dedicated lease Lit Fiber WAN Circuits
7.F. Discussion and possible action on revising Board Policy EMDB-Flags
7.G. Discussion and possible action on Activity Account Transfers:
  1. Athletics #803 to Seniors #804 in the amount of $350.00 for Basketball Gate
  2. Athletics #803 to MS Cheer #810 in the amount of $150.00 for Basketball Gate
7.H. Discussion and possible action to approve the SY24-25 School Calendar
7.I. Discussion and possible action on the SY24-25 Athletic Extra-Duty Pay Schedule
7.J. Discussion and possible action on the FY25 Temporary Appropriations as prepared by Patten & Odom, CPAs, PLLC
8. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Resignation, Bryson Cottrell, Extra-Duty Head Coach Slow Pitch Softball
  2. Employment of Bryson Cottrell on Extra-Duty Contract for FY24 Summer Softball and Summer Boys Basketball
  3. Employment of Shelly Chuckluck, Head Coach Slow Pitch Softball for Spring 2024
  4. Employment of Dawni Orler, Assistant Coach Slow Pitch Softball for Spring 2024
  5. Employment of SY24-25 Athletic Extra-Duty Assignments (Exhibit A)
  6. Early Graduation request of Welch Student for May 2024
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
10. Discussion and possible action to accept the resignation of Bryson Cottrell as Extra-Duty Head Slow Pitch Softball Coach
11. Discussion and possible action on Bryson Cottrell, Extra-Duty contract for FY24 Summer Softball and Summer Boys Basketball
12. Discussion and possible action to employ Shelly Chuckluck on an Extra Duty Contract as Head Coach Slow Pitch Softball for Spring 2024
13. Discussion and possible action to employ Dawni Orler on an Extra-Duty contract as Assistant Coach Slow Pitch Softball for Spring 2024
14. Discussion and possible action on Athletic Extra-Duty Assignments for SY24-25 as recommended
15. Discussion and possible action to approve the early graduation of a Welch student in May 2024
16. New Business
17. Motion to Adjourn
Agenda Item Details Reload Your Meeting
NOTE:  The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. 
Meeting: March 11, 2024 at 5:30 PM - Regular Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
Agenda Item:
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
Action(s):
Motion passed:
Motion to approve Consent Agenda Item 6A Minutes of the February 16, 2024 Special Meeting; Item 6B Treasurer's Report, Activity Fund Report, and status of all funds and investments; Item 6C General Fund Purchase Orders #298-315 and Building Fund Purchase Orders #51-55; Item 6D General Fund Warrants #787-890 and Building Fund Warrants #78-85; Item 6E School Facility Use Requests by the Welch Little League Baseball for use of the field March-July 2024 and the Welch Little League Softball for use of the softball field from March until July 2024; Item 6F the Sophomore Class fundraising request to hold a pulled pork dinner on April 26, for prom expenses, and Item 6G Out-of-State trip requests from Crystal Gleaves to take the kindergarten to the Curious Minds Discovery Center in Parsons KS on March 27, and Gala Miller to take a student to the National BPA Conference in Chicago IL May 10-14. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
6.A. Minutes of the February 16, 2024, Special Board Meeting
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
6.C. FY24 Purchase Orders
  1. General Fund - #298-315
  2. Building Fund - #51-55
Agenda Item:
6.D. FY24 Warrants
  1. General Fund - #787-890
  2. Building Fund - #78-85
Agenda Item:
6.E. School Rental Requests as listed, any others at hand
  1. Welch Little League Baseball, Baseball Field, March-July 2024
  2. Welch Little League Softball, Softball Field, March-July 2024
Agenda Item:
6.F. Fundraising Activities Requests as listed, any others at hand
  • Sophomore Class, Pulled Pork Dinner, April 26, Prom Expenses
Agenda Item:
6.G. Out-of State Trip Requests
  1. Kindergarten - Curious Minds Discovery Center, Parson KS, March 27
  2. BPA - National BPA Conference, Chicago IL, May 10-14
Agenda Item:
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Discussion and possible action on Vendor Contracts for FY25
  1. SylogistED - Student Information software
  2. SylogistED - Accounting software
  3. OKTLE - Administrator & Certified Employee Evaluation Services  
Action(s):
Motion passed:
Motion to approve vendor contracts for FY25 with SylogistED for Student Information software, SylogistED for Accounting software, and OKTLE for Administrator & Certified Employee Evaluation Services. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.B. Discussion and possible action on a FY25 Engagement Letter and Contract with school auditor Patten & Odom, CPAs, PLLC to prepare financial budgets and conduct financial audits
Action(s):
Motion passed:
Motion to approve a FY25 Engagement Letter and Contract with school auditor Patten & Odom, CPAs, PLLC to prepare financial budgets and conduct financial audits. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.C. Discussion and possible action on a Floor Services Agreement with Statewide Commercial Cleaning Company to strip and wax HS, Cafeteria, Upper and Lower Elementary
Action(s):
Motion passed:
Motion to approve a Floor Services Agreement with Statewide Commercial Cleaning Company to strip and wax HS, Cafeteria, Upper and Lower Elementary. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.D. Discussion and possible action on a FY25 Contract with Northeast Rural Services dba BOLT Fiber Optic Services for 2 GBPS Dedicated Internet Access Fiber Circuit
Action(s):
Motion passed:
Motion to approve a FY25 Contract with Northeast Rural Services dba BOLT Fiber Optic Services for 2 GBPS Dedicated Internet Access Fiber Circuit. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Abstain (With Conflict)
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.E. Discussion and possible action on a FY25 Contract with Northeast Rural Services dba BOLT Fiber Optic Services for 1 Gbps Dedicated lease Lit Fiber WAN Circuits
Action(s):
Motion passed:
Motion to approve a FY25 Contract with Northeast Rural Services dba BOLT Fiber Optic Services for 1 Gbps Dedicated lease Lit Fiber WAN Circuits. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Abstain (With Conflict)
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.F. Discussion and possible action on revising Board Policy EMDB-Flags
Action(s):
Motion passed:
Motion to approve revision of Board Policy EMDB-Flags. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.G. Discussion and possible action on Activity Account Transfers:
  1. Athletics #803 to Seniors #804 in the amount of $350.00 for Basketball Gate
  2. Athletics #803 to MS Cheer #810 in the amount of $150.00 for Basketball Gate
Action(s):
Motion passed:
Motion to transfer funds from Activity Account Athletics #803 to Seniors #804 in the amount of $350.00 for Basketball Gate and Athletics #803 to MS Cheer #810 in the amount of $150.00 for Basketball Gate. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.H. Discussion and possible action to approve the SY24-25 School Calendar
Action(s):
Motion passed:
Motion to approve the Option (1) SY24-25 School Calendar. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.I. Discussion and possible action on the SY24-25 Athletic Extra-Duty Pay Schedule
Action(s):
Motion passed:
Motion to table the SY24-25 Athletic Extra-Duty Pay Schedule. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.J. Discussion and possible action on the FY25 Temporary Appropriations as prepared by Patten & Odom, CPAs, PLLC
Action(s):
Motion passed:
Motion to approve the FY25 Temporary Appropriations as prepared by Patten & Odom, CPAs, PLLC. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
8. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Resignation, Bryson Cottrell, Extra-Duty Head Coach Slow Pitch Softball
  2. Employment of Bryson Cottrell on Extra-Duty Contract for FY24 Summer Softball and Summer Boys Basketball
  3. Employment of Shelly Chuckluck, Head Coach Slow Pitch Softball for Spring 2024
  4. Employment of Dawni Orler, Assistant Coach Slow Pitch Softball for Spring 2024
  5. Employment of SY24-25 Athletic Extra-Duty Assignments (Exhibit A)
  6. Early Graduation request of Welch Student for May 2024
Action(s):
Motion passed:
Motion to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1)&(7), (Supp.2002), to discuss the following items, so that the board can return to Open Session and possible board action to approve: 1) Resignation, Bryson Cottrell, Extra-Duty Head Coach Slow Pitch Softball; 2) Employment of Bryson Cottrell on Extra-Duty Contract for FY24 Summer Softball and Summer Boys Basketball; 3) Employment of Shelly Chuckluck, Head Coach Slow Pitch Softball for Spring 2024; 4) Employment of Dawni Orler, Assistant Coach Slow Pitch Softball for Spring 2024; 5) Employment of SY24-25 Athletic Extra-Duty Assignments (Exhibit A), and 6) Early Graduation request of Welch Student for May 2024. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
10. Discussion and possible action to accept the resignation of Bryson Cottrell as Extra-Duty Head Slow Pitch Softball Coach
Action(s):
Motion passed:
Motion to accept the resignation of Bryson Cottrell as Extra-Duty Head Slow Pitch Softball Coach. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
11. Discussion and possible action on Bryson Cottrell, Extra-Duty contract for FY24 Summer Softball and Summer Boys Basketball
Action(s):
Motion passed:
Motion to take no action on the Extra-Duty contract for FY24 Summer Softball and Summer Boys Basketball for Bryson Cottrell. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Nay
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
12. Discussion and possible action to employ Shelly Chuckluck on an Extra Duty Contract as Head Coach Slow Pitch Softball for Spring 2024
Action(s):
Motion passed:
Motion to employ Shelly Chuckluck on an Extra Duty Contract as Head Coach Slow Pitch Softball for Spring 2024. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
13. Discussion and possible action to employ Dawni Orler on an Extra-Duty contract as Assistant Coach Slow Pitch Softball for Spring 2024
Action(s):
Motion passed:
Motion to employ Dawni Orler on an Extra-Duty contract as Assistant Coach Slow Pitch Softball for Spring 2024. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
14. Discussion and possible action on Athletic Extra-Duty Assignments for SY24-25 as recommended
Attachments:
Action(s):
Motion passed:
Motion to take no action on the Athletic Extra-Duty Assignments for SY24-25 as recommended. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
15. Discussion and possible action to approve the early graduation of a Welch student in May 2024
Action(s):
Motion passed:
Motion to approve the early graduation of a Welch student as required to have credits to graduate in May 2024. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
16. New Business
Agenda Item:
17. Motion to Adjourn
Action(s):
Motion passed:
Motion to Adjourn. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
 

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