Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Awards and Achievements
  • January is School Board Recognition Month.  Welch Public Schools is fortunate to have five dedicated individuals who volunteer their time and energy to govern the District.  We thank you for your service.
5. Principals' Reports
6. Superintendent's Report
7. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
7.A. Minutes of the December 11, 2023, Regular Board Meeting
7.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
7.C. FY24 Purchase Orders
  1. General Fund - #268-275
  2. Building Fund - None
7.D. FY24 Warrants as presented
7.E. School Rental Requests as listed, any others at hand
  • AG/FFA Show Barn, Ketchum FFA, Sheep/Goat Jackpot, February 9
7.F. Fundraising Activities Requests as listed, any others at hand
  • Baseball, Donation Collections, Jan-Mar
  • Baseball, Hat Sales, Jan-May
8. Action Agenda - Individual items for discussion, consideration, and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
8.A. Discussion, consideration, and action to acknowledge the FY23 Audit as presented by a representation of Patten & Odom, CPAs, PLLC.
8.B. Discussion, consideration, and action on transferring activity account monies on the following:
  1. Athletics 803 $300.00 to GT 839 (FB and Bsk concessions)
  2. Yearbook 816 $20.00 to MS Cheer (Calendar purchase)
8.C. Discussion, consideration, and action on the following implementation and revisions on the following board policies as provided by the OSSBA:
  1. CKAF - Use of Metal Detectors
  2. DPB - Substitute Teachers
8.D. Discussion, consideration, and action on FY24 Quarter 3 District Transfer Capacity
8.E. Discussion, consideration, and action on quote from Alert360 on upgrading Alarm and Fire panels and monitoring
8.F. Discussion, consideration, and action authorizing the Superintendent to enter into a new annual agreement with Alert360 on fire and burglar monitoring
8.G. Discussion of the Child Nutrition Administrative Review conducted by the OSDE
8.H. Discussion, consideration, and action on revising the SY23-24 School Calendar to reflect inclement weather days
8.I. Discussion, consideration, and action to approve an adoption agreement the district's 457(b) Deferred Compensation Plan & Trust for Government Entities
9. Discussion, consideration, and action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items, so that the board can return to Open Session and possible board action to approve:
  1. Evaluation of Jeremy Ramsey, Superintendent of Schools
  2. Employment Contract for Jeremy Ramsey, Superintendent of Schools
  3. Resignation of Bricynn Hayward-Preaus, Adjunct Support Employee
10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
11. Discussion, consideration, and action to approve the evaluation of Jeremy Ramsey, Superintendent of Schools
12. Discussion, consideration, and action regarding the employment contract for Jeremy Ramsey, Superintendent of Schools
13. Discussion, consideration, and action regarding the resignation of Bricynn Hayward-Preaus, Adjunct Support Employee
14. New Business
15. Vote to Adjourn
Agenda Item Details Reload Your Meeting
NOTE:  The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. 
Meeting: January 16, 2024 at 5:30 PM - Regular Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Awards and Achievements
  • January is School Board Recognition Month.  Welch Public Schools is fortunate to have five dedicated individuals who volunteer their time and energy to govern the District.  We thank you for your service.
Agenda Item:
5. Principals' Reports
Agenda Item:
6. Superintendent's Report
Agenda Item:
7. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
Action(s):
Motion passed:
Motion to approve Consent Agenda Item 7A Minutes of the December 11, 2023, Regular Board Meeting; Item 7B Treasurer's Report, Activity Fund Report, and status of all funds and investments; Item 7C General Fund purchase orders #268-275; Item 7D General Fund and Building Fund warrants as presented; Item 7E School Rental Request for the AG/FFA Show Barn by the Ketchum FFA for a Sheep/Goat Show on February 9; and Item 7F Baseball Fundraiser requests for Donation colletions and hat sales. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.A. Minutes of the December 11, 2023, Regular Board Meeting
Attachments:
Agenda Item:
7.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
7.C. FY24 Purchase Orders
  1. General Fund - #268-275
  2. Building Fund - None
Agenda Item:
7.D. FY24 Warrants as presented
Agenda Item:
7.E. School Rental Requests as listed, any others at hand
  • AG/FFA Show Barn, Ketchum FFA, Sheep/Goat Jackpot, February 9
Agenda Item:
7.F. Fundraising Activities Requests as listed, any others at hand
  • Baseball, Donation Collections, Jan-Mar
  • Baseball, Hat Sales, Jan-May
Agenda Item:
8. Action Agenda - Individual items for discussion, consideration, and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
8.A. Discussion, consideration, and action to acknowledge the FY23 Audit as presented by a representation of Patten & Odom, CPAs, PLLC.
Action(s):
Motion passed:
Motion to acknowledge the FY23 Audit as presented by a representation of Patten & Odom, CPAs, PLLC. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
8.B. Discussion, consideration, and action on transferring activity account monies on the following:
  1. Athletics 803 $300.00 to GT 839 (FB and Bsk concessions)
  2. Yearbook 816 $20.00 to MS Cheer (Calendar purchase)
Action(s):
Motion passed:
Motion to approve transferring activity account monies from Athletics 803 $300.00 to GT 839 (FB and Bsk concessions) and Yearbook 816 $20.00 to MS Cheer (Calendar purchase). This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
8.C. Discussion, consideration, and action on the following implementation and revisions on the following board policies as provided by the OSSBA:
  1. CKAF - Use of Metal Detectors
  2. DPB - Substitute Teachers
Action(s):
Motion passed:
Motion to approve implementation and revisions on the board policies as provided by the OSSBA CKAF - Use of Metal Detectors Option 1 for handheld devices with annual notice and DPB - Substitute Teachers. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
8.D. Discussion, consideration, and action on FY24 Quarter 3 District Transfer Capacity
Action(s):
Motion passed:
Motion to approve on FY24 Quarter 3 District Transfer Capacity. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
8.E. Discussion, consideration, and action on quote from Alert360 on upgrading Alarm and Fire panels and monitoring
Action(s):
Motion passed:
Motion to approve the quote from Alert360 for upgrading Alarm and Fire panels and monitoring. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
8.F. Discussion, consideration, and action authorizing the Superintendent to enter into a new annual agreement with Alert360 on fire and burglar monitoring
Action(s):
Motion passed:
Motion to authorize the Superintendent to enter into a new annual agreement with Alert360 on fire and burglar monitoring. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
8.G. Discussion of the Child Nutrition Administrative Review conducted by the OSDE
Agenda Item:
8.H. Discussion, consideration, and action on revising the SY23-24 School Calendar to reflect inclement weather days
Action(s):
Motion passed:
Motion to revise the SY23-24 School Calendar to reflect inclement weather days. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
8.I. Discussion, consideration, and action to approve an adoption agreement the district's 457(b) Deferred Compensation Plan & Trust for Government Entities
Action(s):
Motion passed:
Move to approve an adoption agreement the district's 457(b) Deferred Compensation Plan & Trust for Government Entities. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
9. Discussion, consideration, and action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items, so that the board can return to Open Session and possible board action to approve:
  1. Evaluation of Jeremy Ramsey, Superintendent of Schools
  2. Employment Contract for Jeremy Ramsey, Superintendent of Schools
  3. Resignation of Bricynn Hayward-Preaus, Adjunct Support Employee
Action(s):
Motion passed:
Motion to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), (Supp.2002), to discuss the following items, so that the board can return to Open Session and possible board action to approve the evaluation of Jeremy Ramsey, Superintendent of Schools; employment contract of Jeremy Ramsey, Superintendent of Schools; and resignation of Bricynn Hayward-Preaus, Adjunct Support Employee. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
11. Discussion, consideration, and action to approve the evaluation of Jeremy Ramsey, Superintendent of Schools
Action(s):
Motion passed:
Motion to continue ongoing evaulationapprove the evaluation of Jeremy Ramsey, Superintendent of Schools. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
12. Discussion, consideration, and action regarding the employment contract for Jeremy Ramsey, Superintendent of Schools
Action(s):
Motion passed:
Motion to approve the employment contract for Jeremy Ramsey, Superintendent of Schools. This motion, made by Mr Jesse Highsmith and seconded by Brian Mooney, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
13. Discussion, consideration, and action regarding the resignation of Bricynn Hayward-Preaus, Adjunct Support Employee
Action(s):
Motion passed:
Motion to accept the resignation of Bricynn Hayward-Preaus, Adjunct Support Employee. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
14. New Business
Action(s):
Motion passed:
Motion to give Mr. Ramsey the Authority to deviate from the month-end payroll by up to seven business days for the month of January and February. This motion, made by Shane Burgess and seconded by Mr Jesse Highsmith, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
15. Vote to Adjourn
Action(s):
Motion passed:
Motion to adjourn. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
 

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