Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
6.A. Minutes of the Regular Meeting of October 9, 2023
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
6.C. FY24 Purchase Orders
  1. Fund 11 General Fund - #248-260
  2. Fund 21 Building Fund - #44
6.D. FY24 Warrants
  1. Fund 11 General Fund - #261-372
  2. Fund 21 Building Fund - #40-50
6.E. School Rental Requests as listed, any others at hand
  1. Welch Little League - New Gym and Old Gym
6.F. Fundraising Activities Requests as listed, any others at hand
  1. Senior Class - Raffle, Student Labor Auction, Student/Teacher Dodge Ball Tournament
7. Action Agenda - Individual items for discussion, consideration, and possible vote.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Discussion and possible action regarding Notice of Schedule of Regular School Board Meeting for calendar year 2024  
7.B. Discussion and possible action regarding Basketball Season Concession Wage to $75.00 per session/2 games
7.C. Discussion and possible action regarding Christmas Bonus for WPS employees with the exception of the Superintendent
7.D. Discussion and possible action regarding Activity Account Transfers
  1. Athletics #803 $30.00 to Welch TSA #835
  2. $1,310.06 each for Football, Softball, Boys' Basketball, Girls' Basketball, Baseball, Track/Cross Country, and Cheer from #803 Athletics
7.E. Discussion and possible action regarding the FY24 Welch District Budget
7.F. Discussion and possible action regarding Board Policy FMA-R1 Extracurricular Activities (Regulation)
7.G. Discussion and possible action regarding nine (9) Welch Skills Center students that have met High School Graduation requirements early in their fourth year and to receive their High School Diploma
8. Discussion, consideration and action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Evaluation of the Superintendent
  2. Resignation from Shawn Goodwin as Athletic Director, Extra-Duty Contract only
  3. Employing an Interim Athletic Director
  4. Employing Sayler Hayward as a Substitute
9. Discussion and possible Board action to convene in Executive Session
10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
11. Discussion and action regarding:
  1. Evaluation of possible Superintendent
  2. Resignation from Shawn Goodwin as Athletic Director, Extra-Duty Contract Only
  3. Employing an Interim Athletic Director
  4. Employing Sayler Hayward as a Substitute
12. New Business
13. Vote to Adjourn
Agenda Item Details Reload Your Meeting
NOTE:  The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. 
Meeting: November 13, 2023 at 5:30 PM - Regular Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
Agenda Item:
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
Action(s):
Motion passed:
Motion to approve Consent Agenda Item 6A, minutes of the regular meeting of October 9, 2023; Item 6B, Treasurer's report, activity fund report, and status of all funds and investments; Item 6C, F24 General Fund purchase orders #248-206 and Building Fund purchase order #44; Item 6D, General Fund warrants #261-372 and Building Fund warrants #40-50; Item 6E School Rental request from the Welch Little League; and Item 6F, Senior Class fundraising requests for a raffle, student labor auction, and student/teacher dodge ball tournament and from the Junior Class Parents After Prom Committee to sell roster basketball shirts. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
Agenda Item:
6.A. Minutes of the Regular Meeting of October 9, 2023
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
6.C. FY24 Purchase Orders
  1. Fund 11 General Fund - #248-260
  2. Fund 21 Building Fund - #44
Agenda Item:
6.D. FY24 Warrants
  1. Fund 11 General Fund - #261-372
  2. Fund 21 Building Fund - #40-50
Agenda Item:
6.E. School Rental Requests as listed, any others at hand
  1. Welch Little League - New Gym and Old Gym
Agenda Item:
6.F. Fundraising Activities Requests as listed, any others at hand
  1. Senior Class - Raffle, Student Labor Auction, Student/Teacher Dodge Ball Tournament
Agenda Item:
7. Action Agenda - Individual items for discussion, consideration, and possible vote.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Discussion and possible action regarding Notice of Schedule of Regular School Board Meeting for calendar year 2024  
Action(s):
Motion passed:
Motion to approve the Notice of Schedule of Regular School Board Meeting for calendar year 2024, changing the September meeting to September 10. This motion, made by Shane Burgess and seconded by Mr Jesse Highsmith, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
Agenda Item:
7.B. Discussion and possible action regarding Basketball Season Concession Wage to $75.00 per session/2 games
Action(s):
Motion passed:
Motion to approve increasing Basketball Season Concession Wage to $75.00 per session/2 games. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
Agenda Item:
7.C. Discussion and possible action regarding Christmas Bonus for WPS employees with the exception of the Superintendent
Action(s):
Motion 1 passed:
Motion to approve a net $200.00 Christmas Bonus for WPS employees with the exception of the Superintendent. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
Motion 2 passed:
Motion to approve Board Policy FMA-R1 Extracurricular Activities (Regulation). This motion, made by Shane Burgess and seconded by Mr Jesse Highsmith, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
Agenda Item:
7.D. Discussion and possible action regarding Activity Account Transfers
  1. Athletics #803 $30.00 to Welch TSA #835
  2. $1,310.06 each for Football, Softball, Boys' Basketball, Girls' Basketball, Baseball, Track/Cross Country, and Cheer from #803 Athletics
Action(s):
Motion passed:
Motion to approve Activity Account transfers of $30.00 from Athletics #803 to Welch TSA #835 and $1,310.06 each from Athletics #803 to Football, Softball, Boys' Basketball, Girls' Basketball, Baseball, Track/Cross Country, and Cheer activity accounts. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
Agenda Item:
7.E. Discussion and possible action regarding the FY24 Welch District Budget
Action(s):
Motion passed:
Motion to approve the FY24 Welch District Working Budget. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
Agenda Item:
7.F. Discussion and possible action regarding Board Policy FMA-R1 Extracurricular Activities (Regulation)
Action(s):
Motion passed:
Motion to approve Board Policy FMA-R1 Extracurricular Activities (Regulation). This motion, made by Shane Burgess and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
Agenda Item:
7.G. Discussion and possible action regarding nine (9) Welch Skills Center students that have met High School Graduation requirements early in their fourth year and to receive their High School Diploma
Action(s):
Motion passed:
Motion to approve nine (9) Welch Skills Center students that have met High School Graduation requirements early in their fourth year and to receive their High School Diploma. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
Agenda Item:
8. Discussion, consideration and action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Evaluation of the Superintendent
  2. Resignation from Shawn Goodwin as Athletic Director, Extra-Duty Contract only
  3. Employing an Interim Athletic Director
  4. Employing Sayler Hayward as a Substitute
Agenda Item:
9. Discussion and possible Board action to convene in Executive Session
Action(s):
Motion passed:
Motion to convene in Executive Session. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
Agenda Item:
10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
11. Discussion and action regarding:
  1. Evaluation of possible Superintendent
  2. Resignation from Shawn Goodwin as Athletic Director, Extra-Duty Contract Only
  3. Employing an Interim Athletic Director
  4. Employing Sayler Hayward as a Substitute
Action(s):
Motion 1 passed:
Motion to accept the resignation of Shawn Goodwin as Athletic Director, Extra-Duty Contract only. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
Motion 2 passed:
Motion to employ Jeremy Ramsey as Interim Athletic Director. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
Motion 3 passed:
Motion to employ Sayler Hayward as a substitute employee for SY23-24. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
Agenda Item:
12. New Business
Agenda Item:
13. Vote to Adjourn
Action(s):
Motion passed:
Motion to adjourn. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Rowdy Layton: Absent
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Shannon Walker: Yea
 

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