Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
6.A. Minutes of the September 6, 2023, Regular Board Meeting
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
6.C. FY23 General Fund Warrant #1345
6.D. FY24 Purchase Orders
  1. General Fund 11 - #218-247
  2. Building Fund 21 - #42-43
6.E. FY24 Warrants
  1. General Fund 11 - #143-260
  2. Building Fund 21 - #32-39
6.F. School Rental Requests as listed, any others at hand
6.G. Fundraising Activities Requests as listed, any others at hand
  1. Sophomore Class, Homecoming Shirts, Basketball, December 6-13
    1. Speech/Debate, Harvest Days, Sucker Ball, October 21
  2. FFA, Harvest Days, Bible's Tractor Pull, October 21
6.H. Out-of-State Trip Request - 4th-6th Grade, Baxter Springs, Kansas, and Route 66, October 25, 2023  
7. Action Agenda - Individual items for discussion and vote.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Discussion and action regarding the Annual Dropout Report and Annual Student Remediation Report provided by the Oklahoma Regents for Higher Education as presented by Mrs. Ezell, MS/HS Principal
7.B. Discussion and action adopting Welch Foster Care Plan for SY23-24
7.C. Discussion and action regarding FY24 Title I School Wide Plan
7.D. Discussion and action regarding approval of a resolution calling for a Board of Education General Election for Seat #4 to be held April 2, 2024, with a Primary Election (if needed) on February 13, 2024
7.E. Discussion and action requesting to close Precinct #580007 Ottawa County polling place (No registered voters)
7.F. Discussion and action regarding second stipend payment in the amount of $1,625.00 for student teaching to Morgan Mills.  Funds will be reimbursed from the OSDE.
7.G. Discussion and action regarding the ACT to be administered to all 11th grade students to fulfill meeting State and Federal requirements for College and Career Readiness Assessment in Math and English for SY23-24
7.H. Discussion and action regarding the following School Board Policies
  1. EFA - School Library Media Center
  2. EFA-P - Library Media Public Comment
  3. EFA-R1 - School Library Selection of Materials - Regulation
  4. EHAH - Sex Education
  5. EHBDBA-E - Notification
  6. EHDD - Concurrent Enrollment - Student
  7. EHDD-R - Concurrent Enrollment - Student Regulation
  8. EIED - Graduation Requirements
  9. EMC - Graduation Policy
  10. FNF-E2 - Student Searches Authority to Transport
  11. FNF-R - Search of Students
8. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Superintendent's Evaluation
  2. Employment of Shelby Miller (Substitute)
  3. Employment of Chelsea Crites (Substitute)
  4. Employment of Melis Bailey (Substitute)
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
10. Acknowledgement of Ongoing Superintendent's Evaluation
11. Discussion and action to employ Shelby Miller as a Substitute Employee for SY23-24
12. Discussion and action to employ Chelsea Crites as a Substitute Employee for SY23-24
13. Discussion and action to employ Melis Bailey as a Substitute Employee for SY23-24
14. New Business
15. Vote to Adjourn
Agenda Item Details Reload Your Meeting
NOTE:  The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. 
Meeting: October 9, 2023 at 5:30 PM - Regular Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
Agenda Item:
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
Action(s):
Motion passed:
Motion to approve Consent Agenda Item 6A, Minutes of the September 11, 2023, Regular Board Meeting; Item 6B, Treasurer's Report, Activity Fund Report, and status of all funds and investments; Item 6C FY23 General Fund Warrant #1345; Item 6D General Fund Purchase Orders #218-247 and Building Fund Purchase Orders #42-43; Item 6E General Fund Warrants #143-260 and Building Fund Warrants 32-39; Item 6G October Fundraisers by the Sophomore Class, Speech/Debate, and FFA as presented; and Item 6H, Out-of-State trip request for 4th-6th Grade. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
6.A. Minutes of the September 6, 2023, Regular Board Meeting
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
6.C. FY23 General Fund Warrant #1345
Agenda Item:
6.D. FY24 Purchase Orders
  1. General Fund 11 - #218-247
  2. Building Fund 21 - #42-43
Agenda Item:
6.E. FY24 Warrants
  1. General Fund 11 - #143-260
  2. Building Fund 21 - #32-39
Agenda Item:
6.F. School Rental Requests as listed, any others at hand
Agenda Item:
6.G. Fundraising Activities Requests as listed, any others at hand
  1. Sophomore Class, Homecoming Shirts, Basketball, December 6-13
    1. Speech/Debate, Harvest Days, Sucker Ball, October 21
  2. FFA, Harvest Days, Bible's Tractor Pull, October 21
Agenda Item:
6.H. Out-of-State Trip Request - 4th-6th Grade, Baxter Springs, Kansas, and Route 66, October 25, 2023  
Agenda Item:
7. Action Agenda - Individual items for discussion and vote.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Discussion and action regarding the Annual Dropout Report and Annual Student Remediation Report provided by the Oklahoma Regents for Higher Education as presented by Mrs. Ezell, MS/HS Principal
Action(s):
Motion passed:
Motion to approve the Annual Dropout Report and Annual Student Remediation Report provided by the Oklahoma Regents for Higher Education as presented by Mrs. Ezell, MS/HS Principal. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.B. Discussion and action adopting Welch Foster Care Plan for SY23-24
Action(s):
Motion passed:
Motion to adopt the Welch Foster Care Plan for SY23-24. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.C. Discussion and action regarding FY24 Title I School Wide Plan
Action(s):
Motion passed:
Motion to accept the FY24 Title I School Wide Plan. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.D. Discussion and action regarding approval of a resolution calling for a Board of Education General Election for Seat #4 to be held April 2, 2024, with a Primary Election (if needed) on February 13, 2024
Action(s):
Motion passed:
Motion to approve a resolution calling for a Board of Education General Election for Seat #4 to be held April 2, 2024, with a Primary Election (if needed) on February 13, 2024. This motion, made by Shane Burgess and seconded by Brian Mooney, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.E. Discussion and action requesting to close Precinct #580007 Ottawa County polling place (No registered voters)
Action(s):
Motion passed:
Motion to approve closing of Precinct #580007 Ottawa County polling place (No registered voters). This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.F. Discussion and action regarding second stipend payment in the amount of $1,625.00 for student teaching to Morgan Mills.  Funds will be reimbursed from the OSDE.
Action(s):
Motion passed:
Motion to approve second stipend payment in the amount of $1,625.00 for student teaching to Morgan Mills with funds to be reimbursed from the OSDE. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.G. Discussion and action regarding the ACT to be administered to all 11th grade students to fulfill meeting State and Federal requirements for College and Career Readiness Assessment in Math and English for SY23-24
Action(s):
Motion passed:
Motion to approve the ACT be administered to all 11th grade students to fulfill meeting State and Federal requirements for College and Career Readiness Assessment in Math and English for SY23-24. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.H. Discussion and action regarding the following School Board Policies
  1. EFA - School Library Media Center
  2. EFA-P - Library Media Public Comment
  3. EFA-R1 - School Library Selection of Materials - Regulation
  4. EHAH - Sex Education
  5. EHBDBA-E - Notification
  6. EHDD - Concurrent Enrollment - Student
  7. EHDD-R - Concurrent Enrollment - Student Regulation
  8. EIED - Graduation Requirements
  9. EMC - Graduation Policy
  10. FNF-E2 - Student Searches Authority to Transport
  11. FNF-R - Search of Students
Action(s):
Motion passed:
Motion to adopt the following School Board Policies: EFA - School Library Media Center; EFA-P - Library Media Public Comment; EFA-R1 - School Library Selection of Materials - Regulation; EHAH - Sex Education; EHBDBA-E - Notification; EHDD - Concurrent Enrollment - Student; EHDD-R - Concurrent Enrollment - Student Regulation; EIED - Graduation Requirements; EMC - Graduation Policy; FNF-E2 - Student Searches Authority to Transport; and FNF-R - Search of Students. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
8. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items:
  1. Superintendent's Evaluation
  2. Employment of Shelby Miller (Substitute)
  3. Employment of Chelsea Crites (Substitute)
  4. Employment of Melis Bailey (Substitute)
Action(s):
Motion passed:
Motion to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), (Supp.2002), to discuss the following items, so that the board can return to Open Session and possible board action to approve: Discussion, consideration and action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items: Superintendent's Evaluation; Employment of Shelby Miller (Substitute); Employment of Chelsea Crites (Substitute); Employment of Melis Bailey (Substitute). This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
10. Acknowledgement of Ongoing Superintendent's Evaluation
Agenda Item:
11. Discussion and action to employ Shelby Miller as a Substitute Employee for SY23-24
Action(s):
Motion passed:
Motion to employ Shelby Miller as a Substitute Employee for SY23-24 pending background investigation. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
12. Discussion and action to employ Chelsea Crites as a Substitute Employee for SY23-24
Action(s):
Motion passed:
Motion to employ Chelsea Crites as a Substitute Employee for SY23-24 pending background investigation. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
13. Discussion and action to employ Melis Bailey as a Substitute Employee for SY23-24
Action(s):
Motion Tabled:
Motion to employ Melis Bailey as a Substitute Employee for SY23-24. This motion, made by Brian Mooney and seconded by Shannon Walker, Tabled.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
14. New Business
Agenda Item:
15. Vote to Adjourn
Action(s):
Motion passed:
Motion to adjourn at 6:43PM. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
 

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