Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted separately at the request of any board member.
6.A. Minutes of the March 23, 2023, Regular Board Meeting
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
6.C. FY23 Purchase Orders
  1. General Fund - #307-327
  2. Building Fund - #55-56
6.D. FY23 Warrants
  1. General Fund
  2. Building Fund
6.E. School Rental Requests as listed, any others at hand
6.F. Fundraising Activities Requests as listed, any others at hand
6.G. Board to Verify Board Seat #3 election to Rowdy Layton and Administer the Oath of Office
6.H. Recognition of the Class A 5/6th Grade Oklahoma Junior Academic Bowl Association State Champions
7. Action Agenda - Individual items for discussion, consideration, and possible vote.  The Board may choose to take action on any item listed including: motion to approve; motion to not approve; make a specific motion; take no action; table an item; or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Discussion and possible action on a contract with Stephen L. Smith Corp. as financial consultants to the School District for fiscal year 2022-2023 
7.B. Discussion and possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time, and place of the bond sale
7.C. Discussion and possible action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $165,000 Building Bonds of this School District and designating bond counsel for this issuance of bonds
7.D. Discussion and possible action on a Resolution for Schools and Libraries Universal Services (E-Rate) for 2023-2024.  This resolution authorizes filing of the Form 471 applications for funding year 2023-2024 and the payment of the applicant's share upon approval of funding and receipt of services
7.E. Discussion and possible action on an out-of-state trip for the PK class to attend Ocean Adventures Indoor Playground in Webb City MO on April 12, 2023
7.F. Discussion and possible action on an amendment to the Clearwater Gas Sales Agreement for FY24
7.G. Discussion and possible action to move May 8, 2023, Regular Board Meeting to May 11, 2023, at 5:30 PM
7.H. Discussion and possible action on amending Board Policies FOB-Corporal Punishment and FP-R5-Restraints and Seclusion
7.I. Discussion and possible action on FY24 Temporary Appropriations as prepared by Kerry John Patten, CPA
7.J. Discussion and possible action on FY24 contract with school auditor Kerry John Patten, CPA, to conduct the required FY23 annual audit
7.K. Discussion and possible action on Royalty Speech Therapy LLC contract for FY24
8. Discussion and possible action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) (Supp.2002), to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of any employee as outlined below:
  1. Employment of a Certified School Counselor
  2. Employment of Certified Teachers as listed in Exhibit A for SY23-24
  3. Employment of a Certified Agriculture Teacher for SY23-24
  4. Employment of Athletic Extra Duty Assignments as listed in Exhibit B for SY23-24
  5. Employment of Chloe Barham as Substitute Employee
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
10. Discussion and possible action on:
  1. Employment of a Certified School Counselor
  2. Employment of Certified Teachers as listed in Exhibit A for SY23-24
  3. Employment of a Certified Agriculture Teacher for SY23-24
  4. Employment of Athletic Extra Duty Assignments as listed in Exhibit B for SY23-24
  5. Employment of Chloe Barham as Substitute Employee
11. New Business
12. Vote to Adjourn
Agenda Item Details Reload Your Meeting
NOTE:  The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. 
Meeting: April 10, 2023 at 5:30 PM - Regular Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
Rationale:
  • Budget Information
  • Budget
Agenda Item:
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted separately at the request of any board member.
Action(s):
Motion 1 passed:
Motion to approve Consent Agenda Item 6A Minutes of the March 23, 2023, Regular Board Meeting; Item 6B Treasurer's Report, Activity Fund Report, and status of all funds and investments; Item 6C FY23 General Fund purchase orders #307-327 and Building Fund purchase orders #55-56; Item 6D General Fund and Building Fund FY23 warrants as presented; Item 6E no school rental requests were presented; and Item 6F no fundraising requests were presented. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion 2 passed:
Motion to verify the election of Rowdy Layton to Seat #3 of the Board of Education. This motion, made by Shane Burgess and seconded by Mr Jesse Highsmith, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Motion 3 passed:
Motion to recognize 5th/6th Grade Class A Academic Quiz Bowl Champions. This motion, made by Shane Burgess and seconded by Mr Jesse Highsmith, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
6.A. Minutes of the March 23, 2023, Regular Board Meeting
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
6.C. FY23 Purchase Orders
  1. General Fund - #307-327
  2. Building Fund - #55-56
Agenda Item:
6.D. FY23 Warrants
  1. General Fund
  2. Building Fund
Agenda Item:
6.E. School Rental Requests as listed, any others at hand
Agenda Item:
6.F. Fundraising Activities Requests as listed, any others at hand
Agenda Item:
6.G. Board to Verify Board Seat #3 election to Rowdy Layton and Administer the Oath of Office
Agenda Item:
6.H. Recognition of the Class A 5/6th Grade Oklahoma Junior Academic Bowl Association State Champions
Agenda Item:
7. Action Agenda - Individual items for discussion, consideration, and possible vote.  The Board may choose to take action on any item listed including: motion to approve; motion to not approve; make a specific motion; take no action; table an item; or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Discussion and possible action on a contract with Stephen L. Smith Corp. as financial consultants to the School District for fiscal year 2022-2023 
Action(s):
Motion passed:
Motion to employ Stephen L. Smith Corp. as financial consultants to the School District for fiscal year 2022-2023. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.B. Discussion and possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time, and place of the bond sale
Agenda Item:
7.C. Discussion and possible action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $165,000 Building Bonds of this School District and designating bond counsel for this issuance of bonds
Action(s):
Motion passed:
Motion to approve a resolution determining the maturities of, and setting a date, time, and place for the sale of the $165,000 Building Bonds of this School District and designating bond counsel for this issuance of bonds. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.D. Discussion and possible action on a Resolution for Schools and Libraries Universal Services (E-Rate) for 2023-2024.  This resolution authorizes filing of the Form 471 applications for funding year 2023-2024 and the payment of the applicant's share upon approval of funding and receipt of services
Action(s):
Motion passed:
Motion to approve a Resolution for Schools and Libraries Universal Services (E-Rate) for 2023-2024.  This resolution authorizes filing of the Form 471 applications for funding year 2023-2024 and the payment of the applicant's share upon approval of funding and receipt of services. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Abstain (With Conflict)
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.E. Discussion and possible action on an out-of-state trip for the PK class to attend Ocean Adventures Indoor Playground in Webb City MO on April 12, 2023
Action(s):
Motion passed:
Motion to approve an out-of-state trip for the PK class to attend Ocean Adventures Indoor Playground in Webb City MO on April 12, 2023. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.F. Discussion and possible action on an amendment to the Clearwater Gas Sales Agreement for FY24
Action(s):
Motion passed:
Motion to approve an amendment to the Clearwater Gas Sales Agreement for FY24. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.G. Discussion and possible action to move May 8, 2023, Regular Board Meeting to May 11, 2023, at 5:30 PM
Action(s):
Motion passed:
Motion to move May 8, 2023, Regular Board Meeting to May 11, 2023, at 5:30 PM. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.H. Discussion and possible action on amending Board Policies FOB-Corporal Punishment and FP-R5-Restraints and Seclusion
Action(s):
Motion passed:
Motion to amend Board Policies FOB-Corporal Punishment and FP-R5-Restraints and Seclusion. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.I. Discussion and possible action on FY24 Temporary Appropriations as prepared by Kerry John Patten, CPA
Action(s):
Motion passed:
Motion to approve FY24 Temporary Appropriations as prepared by Kerry John Patten, CPA. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.J. Discussion and possible action on FY24 contract with school auditor Kerry John Patten, CPA, to conduct the required FY23 annual audit
Action(s):
Motion passed:
Motion to approve a FY24 contract with school auditor Kerry John Patten, CPA, to conduct the required FY23 annual audit. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.K. Discussion and possible action on Royalty Speech Therapy LLC contract for FY24
Action(s):
Motion passed:
Motion to approve Royalty Speech Therapy LLC contract for FY24. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
8. Discussion and possible action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) (Supp.2002), to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of any employee as outlined below:
  1. Employment of a Certified School Counselor
  2. Employment of Certified Teachers as listed in Exhibit A for SY23-24
  3. Employment of a Certified Agriculture Teacher for SY23-24
  4. Employment of Athletic Extra Duty Assignments as listed in Exhibit B for SY23-24
  5. Employment of Chloe Barham as Substitute Employee
Action(s):
Motion passed:
Motion to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) (Supp.2002), to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of any employee as outlined below: Employment of a Certified School Counselor; Employment of Certified Teachers as listed in Exhibit A for SY23-24; Employment of a Certified Agriculture Teacher for SY23-24; Employment of Athletic Extra Duty Assignments as listed in Exhibit B for SY23-24; and employment of Chloe Barham as Substitute Employee. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
10. Discussion and possible action on:
  1. Employment of a Certified School Counselor
  2. Employment of Certified Teachers as listed in Exhibit A for SY23-24
  3. Employment of a Certified Agriculture Teacher for SY23-24
  4. Employment of Athletic Extra Duty Assignments as listed in Exhibit B for SY23-24
  5. Employment of Chloe Barham as Substitute Employee
Attachments:
Action(s):
Motion passed:
Motion to employ Janet Glenn as a Certified School Counselor on a Temporary Retired Teacher Contract; employ the Certified Teachers as listed on Exhibit A attached hereto; employ Athletic Extra Duty assignments as listed in Exhibit B attached hereto for SY23-24; and employ Chloe Barham as a substitute employee. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
11. New Business
Agenda Item:
12. Vote to Adjourn
Action(s):
Motion passed:
Motion to adjourn. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
 

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