Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
6. Consent Agenda (Items may be voted separately at the request of any board member.)
6.A. Minutes of the August 15, 2022, Special Board Meeting
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
6.C. FY22 Warrant
  1. General Fund #1364
6.D. FY23 Purchase Orders
  1. General Fund - #189-229
  2. Building Fund - #33-34
6.E. FY23 Warrants
  1. General Fund - #57-133
  2. Building Fund - #8-16
  3. Bond Fund - #1
6.F. School Rental Requests as listed, any others at hand
6.G. Out-of-State Trip for High School Football Team to Joplin MO on September 23, 2022, for Team Building Trip
6.H. Fundraising Activities Requests as listed, any others at hand
  1. Jr Class, Powder Puff Football, 10/22-11/30 Saturday Evenings
  2. Elem/JH GT, selling lollipops, 9/15-5/18
  3. Softball/Baseball, 100 inning slow pitch game, 9/12-5/17
  4. HS/MS Account, auction off parking spaces for Seniors and possibly Juniors, 9/13-9/23
  5. HS/MS Account, Cool Cats Vending, 9/13-5/18
  6. Sophomore Class, selling Wildcat Yard Signs 9/15-10/28
  7. NHS, Krispy Kreme Sales, 1/7-1/25
  8. Junior Class, Basket Raffle, 10/15
6.I. Creation of Activity Fund accounts #843 Class of 2026 (8th Grade), #844 Class of 2027 (7th Grade), and #845 Class of 2028 (6th Grade)
7. Action Agenda - Individual items for discussion, consideration, and possible vote.  The Board may choose to take action on any item listed including motion to approve; motion to not approve; make a specific motion; take no action; table an item; or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Presentation from Kerry Patten, CPA, Auditing Firm, on the FY23 Estimate of Needs 
7.B. Discussion, consideration and action on the FY23 Estimate of Needs as prepared for Welch Public Schools
7.C. Discussion, consideration, and action on FY23 Appropriations for Welch Public Schools
7.D. Presentation of OSDE Accreditation Status Letter for SY22-23
7.E. Discussion, consideration, and action on proposal from L&M Office Furniture for library shelving project
7.F. Discussion, consideration, and action on Open Transfer Student Capacity for 2nd Quarter
7.G. Discussion, consideration, and action on proposal from Four State Maintenance Supply, Inc., on floor machine scrubber and floor vacuum
7.H. Discussion, consideration, and action on 1080 hours and 170 day School Year calendar for SDE Accreditation
7.I. Discussion, consideration, and action on updating BPOL FB - Title IX - Sexual Harassment
7.J. Discussion, consideration, and action on updating BPOL GKF - School Bathrooms
7.K. Discussion, consideration, and action on revising BPOL FFF - Student ID Cards
7.L. Discussion, consideration, and action to remove tabled item BLOP DEC-R3 Personal Business Leave from further consideration
7.M. Discussion, consideration, and action to surplus outdated student and teacher Chromebooks
7.N. Discussion, consideration, and action to approve the purchase of a Convection Steamer with support stand from Arctic Food Equipment and payment thereof
8. Proposed Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), Supp.2002) of the Open Meeting Act, to discuss the following items so the board can return to Open Session to vote on the following:
  1. Certified Staff Extra Duty Contracts Assignments
  2. Athletic Extra Duty Contracts and Assignments
  3. Execution of Certified Employment Contracts
  4. Execution of Support Employment Contracts
  5. Employment of Jimmie Sooter as a Substitute for SY22-23
  6. Employment of Morgan Bennett as Substitute for SY22-23
  7. Employment Contract for Jeremy Ramsey, Superintendent of Schools
9. Action to Convene in Executive Session
10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
11. Discussion, consideration, and action regarding the employment, contracts, duties, and assignments for FY23 for the following:
  1. Certified Staff Extra Duty Contracts and Assignments
  2. Athletic Extra Duty Contracts and Assignments
  3. Execution of Certified Employment Contracts
  4. Execution of Support Employment Contracts
  5. Employment of Jimmie Sooter as Substitute Employee for SY22-23
  6. Employment of Morgan Bennett as Substitute Employee for SY22-23
  7. Employment Contract for Jeremy Ramsey, Superintendent of Schools
12. Discussion, consideration, and possible action to approve the minutes of the Special Board Meeting on September 14, 2022.
13. Vote to Adjourn
Agenda Item Details Reload Your Meeting
NOTE:  The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. 
Meeting: September 14, 2022 at 5:30 PM - Special Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
Agenda Item:
6. Consent Agenda (Items may be voted separately at the request of any board member.)
Action(s):
Motion passed:
Motion to approve Consent Agenda Items 6A Minutes of the August 15, 2022, Special Board Meeting; 6B Treasurer's Report, Activity Fund Report, and State of all Funds and Investments; 6C FY22 General Fund Warrant #1364; 6D FY23 Purchase Orders, General Fund #189-229 and Building Fund #33-34; 6E FY23 Warrants, General Fund #57-133, Building Fund #8-16, and Bond Fund #1; 6F Facility Use Agreements as presented to use the Football field on 10/20 for the Powder Puff Football game; 6G Out-of-State trip request for the High School Football team to travel to Joplin MO 09/23/22 for team building; 6H, Fundraising Activities (1) Jr Class, Powder Puff Football, 10/20-11/30 Saturday Evenings; (2) Elem/JH GT, selling lollipops, 9/15-5/18; (3) Softball/Baseball, 100 inning slow pitch game, 9/12-5/17; (4) HS/MS Account, auction off parking spaces for Seniors and possibly Juniors, 9/13-9/23; (5) HS/MS Account, Cool Cats Vending, 9/13-5/18; (6) Sophomore Class, selling Wildcat Yard Signs 9/15-10/28; and (7) NHS, Krispy Kreme Sales, 1/7-1/25: and 6I creation of Activity Fund Accounts #843 Class of 2026 (8th Grade), #844 Class of 2027 (7th Grade), and #845 Class of 2028 (6th Grade). This motion, made by Rowdy Layton and seconded by Brian Mooney, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
6.A. Minutes of the August 15, 2022, Special Board Meeting
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
6.C. FY22 Warrant
  1. General Fund #1364
Agenda Item:
6.D. FY23 Purchase Orders
  1. General Fund - #189-229
  2. Building Fund - #33-34
Agenda Item:
6.E. FY23 Warrants
  1. General Fund - #57-133
  2. Building Fund - #8-16
  3. Bond Fund - #1
Agenda Item:
6.F. School Rental Requests as listed, any others at hand
Agenda Item:
6.G. Out-of-State Trip for High School Football Team to Joplin MO on September 23, 2022, for Team Building Trip
Agenda Item:
6.H. Fundraising Activities Requests as listed, any others at hand
  1. Jr Class, Powder Puff Football, 10/22-11/30 Saturday Evenings
  2. Elem/JH GT, selling lollipops, 9/15-5/18
  3. Softball/Baseball, 100 inning slow pitch game, 9/12-5/17
  4. HS/MS Account, auction off parking spaces for Seniors and possibly Juniors, 9/13-9/23
  5. HS/MS Account, Cool Cats Vending, 9/13-5/18
  6. Sophomore Class, selling Wildcat Yard Signs 9/15-10/28
  7. NHS, Krispy Kreme Sales, 1/7-1/25
  8. Junior Class, Basket Raffle, 10/15
Agenda Item:
6.I. Creation of Activity Fund accounts #843 Class of 2026 (8th Grade), #844 Class of 2027 (7th Grade), and #845 Class of 2028 (6th Grade)
Agenda Item:
7. Action Agenda - Individual items for discussion, consideration, and possible vote.  The Board may choose to take action on any item listed including motion to approve; motion to not approve; make a specific motion; take no action; table an item; or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Presentation from Kerry Patten, CPA, Auditing Firm, on the FY23 Estimate of Needs 
Action(s):
Motion passed:
Motion to recognize presentation of Estimate of Needs by Kerry John Patten, CPA. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.B. Discussion, consideration and action on the FY23 Estimate of Needs as prepared for Welch Public Schools
Action(s):
Motion passed:
Motion to approve the FY23 Estimate of Needs as prepared for Welch Public Schools. This motion, made by Rowdy Layton and seconded by Brian Mooney, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.C. Discussion, consideration, and action on FY23 Appropriations for Welch Public Schools
Action(s):
Motion passed:
Motion to approve the FY23 Appropriations for Welch Public Schools. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.D. Presentation of OSDE Accreditation Status Letter for SY22-23
Agenda Item:
7.E. Discussion, consideration, and action on proposal from L&M Office Furniture for library shelving project
Action(s):
Motion passed:
Motion to approve the proposal from L&M Office Furniture for library shelving project. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.F. Discussion, consideration, and action on Open Transfer Student Capacity for 2nd Quarter
Action(s):
Motion passed:
Motion to approve the Open Transfer Student Capacity for 2nd Quarter. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.G. Discussion, consideration, and action on proposal from Four State Maintenance Supply, Inc., on floor machine scrubber and floor vacuum
Action(s):
Motion passed:
Motion to approve the proposal from Four State Maintenance Supply, Inc., on floor machine scrubber and floor vacuum. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.H. Discussion, consideration, and action on 1080 hours and 170 day School Year calendar for SDE Accreditation
Action(s):
Motion passed:
Motion to approve 1080 hours and 170-day School Year calendar for SDE Accreditation. This motion, made by Shane Burgess and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.I. Discussion, consideration, and action on updating BPOL FB - Title IX - Sexual Harassment
Action(s):
Motion passed:
Motion to update BPOL FB - Title IX - Sexual Harassment. This motion, made by Rowdy Layton and seconded by Brian Mooney, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.J. Discussion, consideration, and action on updating BPOL GKF - School Bathrooms
Action(s):
Motion passed:
Motion to update BPOL GKF - School Bathrooms. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.K. Discussion, consideration, and action on revising BPOL FFF - Student ID Cards
Action(s):
Motion passed:
Motion to revise BPOL FFF - Student ID Cards. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.L. Discussion, consideration, and action to remove tabled item BLOP DEC-R3 Personal Business Leave from further consideration
Action(s):
Motion passed:
Motion to remove tabled item BPOL DEC-R3 Personal Business Leave from further consideration. This motion, made by Shane Burgess and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.M. Discussion, consideration, and action to surplus outdated student and teacher Chromebooks
Action(s):
Motion passed:
Motion to surplus outdated student and teacher Chromebooks. This motion, made by Rowdy Layton and seconded by Brian Mooney, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.N. Discussion, consideration, and action to approve the purchase of a Convection Steamer with support stand from Arctic Food Equipment and payment thereof
Action(s):
Motion passed:
Motion to approve the purchase of a Convection Steamer with support stand from Arctic Food Equipment and payment thereof. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
8. Proposed Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), Supp.2002) of the Open Meeting Act, to discuss the following items so the board can return to Open Session to vote on the following:
  1. Certified Staff Extra Duty Contracts Assignments
  2. Athletic Extra Duty Contracts and Assignments
  3. Execution of Certified Employment Contracts
  4. Execution of Support Employment Contracts
  5. Employment of Jimmie Sooter as a Substitute for SY22-23
  6. Employment of Morgan Bennett as Substitute for SY22-23
  7. Employment Contract for Jeremy Ramsey, Superintendent of Schools
Agenda Item:
9. Action to Convene in Executive Session
Action(s):
Motion passed:
Motion to convene in Executive Session. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
10. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
11. Discussion, consideration, and action regarding the employment, contracts, duties, and assignments for FY23 for the following:
  1. Certified Staff Extra Duty Contracts and Assignments
  2. Athletic Extra Duty Contracts and Assignments
  3. Execution of Certified Employment Contracts
  4. Execution of Support Employment Contracts
  5. Employment of Jimmie Sooter as Substitute Employee for SY22-23
  6. Employment of Morgan Bennett as Substitute Employee for SY22-23
  7. Employment Contract for Jeremy Ramsey, Superintendent of Schools
Action(s):
Motion 1 passed:
Motion to approve (1) Certified Staff Extra Duty Contracts and Assignments; (2) Athletic Extra Duty Contracts and Assignments; (3) Execution of Certified Employment Contracts; (4) Execution of Support Employment Contracts; (5) Employment of Jimmie Sooter as Substitute Employee for SY22-23; and (6) Employment of Morgan Bennett as Substitute Employee for SY22-23. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Motion 2 passed:
Motion to increase the Superintendent's salary by 3% to $97,850.00 for SY22-23. This motion, made by Shane Burgess and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
12. Discussion, consideration, and possible action to approve the minutes of the Special Board Meeting on September 14, 2022.
Action(s):
Motion passed:
Motion to approve the minutes of the Special Board Meeting on September 14, 2022. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
13. Vote to Adjourn
Action(s):
Motion passed:
Motion to adjourn. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
 

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