Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
  1. CARES Budget for ARP ESSR III (Spreadsheet)
  2. Enrollment Numbers for Our Programs
  3. Bond Project Updates
  4. COVID Update
6. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
6.A. Minutes of the August 9, 2021, Regular Board Meeting
6.B. Treasurer's Report, Activity Fund Report, Status of all Funds and Investments
6.C. FY22 Purchase Orders
  1. General Fund #213-246
  2. Building Fund #33-34
6.D. FY22 Warrants
  1. General Fund - #51-129
  2. Building Fund - #8-17
  3. Bond Fund - #1
6.E. Facility Use Agreements as listed, any others at hand
  • None 
6.F. Fundraising Activities Requests as listed, any others at hand
  1. FFA - Mum Sale - 10/1/21 - 10/31/21
  2. FFA - Meat Sale - Blue/Gold and T&D Meats - 9/1/21 to 5/12/22
  3. FFA - Annual Pie Supper - 2/1/22
  4. NHS - Texas Roadhouse Rolls & Walking Taco Sales - 9/1/21 to 5/12/22 
  5. Junior Class - Equipment Raffle, Krispy Creme sales, Mum Sales, Harvest Day, Prom tickets, Concession, Little Caesar's products - 9/2021 to 4/2022
  6. Fast Pitch Softball - T-Shirt sales, Window Washing, Bake Sale, Cow Pie fundraiser - 8/21 to 5/22
  7. MS Cheer - Wrapping Paper service 12/4/21 & 12/18/21, Window Washing, Fashion Show & Boutique Shopping 4/23/22
7. Action Agenda - Individual items for discussion, consideration, and possible vote.  The Board may choose to take action on any item listed, including:  motion to approve; motion not to approve; make a specific motion; take no action; table an item; or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Presentation from Kerry Patten, CPA, Auditing Firm on the FY22 Estimate of Needs
7.B. Action on the FY22 Estimate of Needs as prepared for Welch Public Schools
7.C. Action on FY22 Appropriations for Welch Public Schools
7.D. Action to transfer Activity Account #841 Elementary GT/Quiz Bowl funds of $485.66 to #839 GT/Quiz Bowl Account and close #841
8. Proposed Executive Session to discuss (1) the confidential educational records of minor students, whereby disclosure of any additional information would be a potential FERPA violation, as authorized by OKLA. STAT. Title 25 Section 307(B)(7) of the Open Meeting Act, and (2) the following items as authorized by OKLA. STAT. Title 25 Section 307(B)(1) of the Open Meeting Act, so that the board can return to Open Session to vote on the following:
  1. Open Transfer Request
  2. Employment Status of Joseph Bryson, Certified Teacher
  3. FY22 Athletic Staff Extra Duty Assignments
  4. FY22 Certified Staff Extra Duty Assignments
  5. FY22 Certified Employee Employment Contracts
  6. FY22 Support Staff Employment Contracts
  7. FY22 Athletic Staff Extra Duty Contracts
  8. FY22 Certified Employee Staff Extra Duty Contracts
9. Action to convene in Executive Session
10. Return to Open Session, President's Acknowledgment and Time of Return, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
11. Action on Open Transfer #199479
12. Action to change employment status of Joseph Bryson from temporary certified teacher to regular certified teacher
13. Action on FY22 Althletic Staff Extra Duty Assignments
14. Action on FY22 Certified Staff Extra Duty Assignments
15. Action on FY22 Certified Employee Employment Contracts
16. Action on FY22 Support Staff Employment Contracts
17. Action on FY22 Athletic Staff Extra Duty Contracts
18. Action on FY22 Certified Employee Staff Extra Duty Contracts
19. New Business
20. Vote to Adjourn
Agenda Item Details Reload Your Meeting
NOTE:  The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. 
Meeting: September 13, 2021 at 6:30 PM - Regular Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
  1. CARES Budget for ARP ESSR III (Spreadsheet)
  2. Enrollment Numbers for Our Programs
  3. Bond Project Updates
  4. COVID Update
Agenda Item:
6. Consent Agenda (Items may be voted separately at the request of any member of the Board of Education)
Agenda Item:
6.A. Minutes of the August 9, 2021, Regular Board Meeting
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, Status of all Funds and Investments
Agenda Item:
6.C. FY22 Purchase Orders
  1. General Fund #213-246
  2. Building Fund #33-34
Agenda Item:
6.D. FY22 Warrants
  1. General Fund - #51-129
  2. Building Fund - #8-17
  3. Bond Fund - #1
Agenda Item:
6.E. Facility Use Agreements as listed, any others at hand
  • None 
Agenda Item:
6.F. Fundraising Activities Requests as listed, any others at hand
  1. FFA - Mum Sale - 10/1/21 - 10/31/21
  2. FFA - Meat Sale - Blue/Gold and T&D Meats - 9/1/21 to 5/12/22
  3. FFA - Annual Pie Supper - 2/1/22
  4. NHS - Texas Roadhouse Rolls & Walking Taco Sales - 9/1/21 to 5/12/22 
  5. Junior Class - Equipment Raffle, Krispy Creme sales, Mum Sales, Harvest Day, Prom tickets, Concession, Little Caesar's products - 9/2021 to 4/2022
  6. Fast Pitch Softball - T-Shirt sales, Window Washing, Bake Sale, Cow Pie fundraiser - 8/21 to 5/22
  7. MS Cheer - Wrapping Paper service 12/4/21 & 12/18/21, Window Washing, Fashion Show & Boutique Shopping 4/23/22
Agenda Item:
7. Action Agenda - Individual items for discussion, consideration, and possible vote.  The Board may choose to take action on any item listed, including:  motion to approve; motion not to approve; make a specific motion; take no action; table an item; or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Presentation from Kerry Patten, CPA, Auditing Firm on the FY22 Estimate of Needs
Attachments:
Agenda Item:
7.B. Action on the FY22 Estimate of Needs as prepared for Welch Public Schools
Action(s):
Motion 1 passed:
Motion to approve the FY22 Estimate of Needs as prepared for Welch Public Schools. This motion, made by Rowdy Layton and seconded by Brian Mooney, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Motion 2 passed:
Motion to approve the FY22 Estimate of Needs as prepared for Welch Public Schools. This motion, made by Rowdy Layton and seconded by Brian Mooney, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.C. Action on FY22 Appropriations for Welch Public Schools
Action(s):
Motion 1 passed:
Motion to approve the FY22 appropriations for Welch Public Schools. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Motion 2 passed:
Motion to approve the FY22 appropriations for Welch Public Schools. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
7.D. Action to transfer Activity Account #841 Elementary GT/Quiz Bowl funds of $485.66 to #839 GT/Quiz Bowl Account and close #841
Action(s):
Motion 1 passed:
Motion to transfer Activity Account #841 Elementary GT/Quiz Bowl funds of $485.66 to #839 GT/Quiz Bowl Account and close #841. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Motion 2 passed:
Motion to transfer Activity Account #841 Elementary GT/Quiz Bowl funds of $485.66 to #839 GT/Quiz Bowl Account and close #841. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
8. Proposed Executive Session to discuss (1) the confidential educational records of minor students, whereby disclosure of any additional information would be a potential FERPA violation, as authorized by OKLA. STAT. Title 25 Section 307(B)(7) of the Open Meeting Act, and (2) the following items as authorized by OKLA. STAT. Title 25 Section 307(B)(1) of the Open Meeting Act, so that the board can return to Open Session to vote on the following:
  1. Open Transfer Request
  2. Employment Status of Joseph Bryson, Certified Teacher
  3. FY22 Athletic Staff Extra Duty Assignments
  4. FY22 Certified Staff Extra Duty Assignments
  5. FY22 Certified Employee Employment Contracts
  6. FY22 Support Staff Employment Contracts
  7. FY22 Athletic Staff Extra Duty Contracts
  8. FY22 Certified Employee Staff Extra Duty Contracts
Agenda Item:
9. Action to convene in Executive Session
Action(s):
Motion passed:
Motion to to convene in Executive Session. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
10. Return to Open Session, President's Acknowledgment and Time of Return, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
11. Action on Open Transfer #199479
Rationale:
  • Members Participating
  • Items Discussed
  • No Action Taken
Action(s):
Motion passed:
Motion to approve Open Transfer #199479. This motion, made by Rowdy Layton and seconded by Brian Mooney, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
12. Action to change employment status of Joseph Bryson from temporary certified teacher to regular certified teacher
Action(s):
Motion passed:
Motion to change employment status of Joseph Bryson from temporary certified teacher to regular certified teacher. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
13. Action on FY22 Althletic Staff Extra Duty Assignments
Attachments:
Action(s):
Motion passed:
Motion to approve FY22 Athletic Staff Extra Duty Assignments. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
14. Action on FY22 Certified Staff Extra Duty Assignments
Attachments:
Action(s):
Motion passed:
Motion to approve FY22 Certified Staff Extra Duty Assignments. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
15. Action on FY22 Certified Employee Employment Contracts
Action(s):
Motion passed:
Motion to execute FY22 Certified Employee Employment Contracts. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
16. Action on FY22 Support Staff Employment Contracts
Action(s):
Motion passed:
Motion to execute FY22 Support Staff Employment Contracts. This motion, made by Rowdy Layton and seconded by Brian Mooney, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
17. Action on FY22 Athletic Staff Extra Duty Contracts
Action(s):
Motion passed:
Motion to execute FY22 Athletic Staff Extra Duty Contracts. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
18. Action on FY22 Certified Employee Staff Extra Duty Contracts
Action(s):
Motion passed:
Motion to execute FY22 Certified Employee Staff Extra Duty Contracts. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
19. New Business
Agenda Item:
20. Vote to Adjourn
Action(s):
Motion passed:
Motion to adjourn. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Mr Jesse Highsmith: Absent
  • Shane Burgess: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
 

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