Meeting Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. DISTRICT POINTS OF PRIDE
IV. CONSENT AGENDA
IV.A. APPROVE MINUTES OF THE WORK SESSION AND REGULAR BOARD MEETING ON JUNE 15, 2026
IV.B. APPROVE PAYMENT OF BILLS FOR JUNE 2026
IV.C. APPROVE PERSONNEL RECOMMENDATIONS
IV.D. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
IV.E. APPROVE EXTENDED FIELD TRIPS
IV.F. APPROVE FIRST READING OF DISTRICT POLICIES
IV.G. ADOPT DISTRICT POLICIES
IV.H. ADOPT DISTRICT POLICIES - IMMEDIATE ADOPTION
IV.I. APPROVE SCHOOL DISTRICT AGREEMENTS
IV.J. ADOPT 2026-2027 STUDENT HANDBOOKS
IV.K. ADOPT 2026-2027 ACTIVITIES HANDBOOK
IV.L. APPROVE TERMS & CONDITIONS
V. REPORTS/DISCUSSION ITEMS
V.A. COMMUNITY ED UPDATE
V.B. SOLAR FOR SCHOOLS
V.C. TRANSPORTATION UPDATE
V.D. PERMANENT SCHOOL TRUST FUND
VI. ACTION ITEMS
VI.A. APPROVE LONG-TERM MAINTENANCE REVENUE
VI.B. APPROVE BUILDING PROCESS FOR SOFTBALL COMPLEX
VI.C. SCHEDULE SPECIAL MEETING TO CANVASS ELECTION RESULTS
VI.D. ADOPT RESOLUTION RELATING TO THE ELECTION OF SCHOOL BOARD MEMBERS AND CALLING THE SCHOOL DISTRICT GENERAL ELECTION
VII. COMMUNICATION ITEMS
VII.A. ADMINISTRATIVE TEAM
VII.B. SCHOOL BOARD MEMBER REPORTS
VII.C. SCHOOL BOARD COMMITTEE REPORTS
VII.D. ADDITIONAL FINANCIAL INFORMATION
VIII. DELEGATIONS AND INDIVIDUALS
IX. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: July 20, 2026 at 7:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. APPROVAL OF AGENDA
Subject:
III. DISTRICT POINTS OF PRIDE
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION

Rick Sansted will share with the board the "206 Points of Pride."  The persons being recognized this month are as follows:

The Girls Golf Team took 5th place at the State Tournament. Individual results included:
  • Ellie Sticha and Mattea LeClaire - tied for 27th place
  • Cadence Simon - tied for 57th place
  • Kaiya Chapin - tied for 62nd place
  • Emmy Erickson - tied for 73rd place
  • Rosie Hovel - tied for 79th place

In Boys Golf, Blake Scholl placed 16th, Weston Nyberg placed 45th and Brady Gundberg placed 60th at the State Tournament.

Brody Adelman was selected to be on the 2026 North All Star Team in the MSHSBCA Twins Community Fund All Star Series.
 
Subject:
IV. CONSENT AGENDA
Presenter:
Rick Sansted
Subject:
IV.A. APPROVE MINUTES OF THE WORK SESSION AND REGULAR BOARD MEETING ON JUNE 15, 2026
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the June 15, 2026 work session and regular board meeting.
 

RECOMMENDATION:

The administration recommends the board approve the minutes as printed.
 
Subject:
IV.B. APPROVE PAYMENT OF BILLS FOR JUNE 2026
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for June 2026.
 
Subject:
IV.C. APPROVE PERSONNEL RECOMMENDATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:

Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license.


RECOMMENDATION:

The administration recommends the board approve the personnel recommendations as presented on the following pages.
 
Subject:
IV.D. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
Subject:
IV.E. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays.


RECOMMENDATION:

The administration recommends that the school board approve the following extended field trip:
  • The Cross Country team is requesting permission to travel to Pillager, MN on August 19-21, 2026 to participate in team planning, goal setting and a kickoff to the season.
Subject:
IV.F. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policies at the meeting.
 
  • Policy 413 - Harassment and Violence
  • Policy 453/524 - Internet, Technology and Cell Phone Acceptable Use and Safety
  • Policy 506 - District-Wide Student Discipline
  • Policy 514 - Bullying Prohibition
  • Policy 524.5 - Personal Electronic Communication Devices
  • Policy 721 - Uniform Grant Guidance Policy Regarding Federal Revenue Sources

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.
 
Subject:
IV.G. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following policies received a first reading at the June 2026 board meeting:
 
  • Policy 520 - Student Surveys
  • Policy 521 - Student Disability Nondiscrimination
  • Policy 523 - Policies Incorporated by Reference
  • Policy 525 - Student Use of Vehicles During the School Day
  • Policy 526 - Hazing Prohibition
  • Policy 527 - Student Use and Parking of Motor Vehicles; Patrols, Inspections and Searches


RECOMMENDATION:

The administration recommends the board adopt Policies 520, 521, 523, 525, 526 and 527. 
 
Subject:
IV.H. ADOPT DISTRICT POLICIES - IMMEDIATE ADOPTION
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Pursuant to Policy 208, Article IV.D., a policy that is modified because of a legal change over which the school board has no control may be approved at one meeting at the discretion of the school board. The following policies contain legal revisions reflective of laws enacted in the 2024 Minnesota Legislative Session:
 
      • Policy 208 - Development, Adoption and Implementation of Policies
      • Policy 402 - Disability Nondiscrimination
      • Policy 423 - Employee-Student Relationships
      • Policy 507.5 - School Resource Officers
      • Policy 509 - Enrollment of Nonresident Students
      • Policy 613 - Graduation Requirements
      • Policy 621 - Literacy and the READ Act
      • Policy 709 - Student Transportation Safety
      • Policy 722 - Public Data and Data Subject Requests


RECOMMENDATION:

The administration recommends the board adopt Policies 208, 402, 423, 507.5, 509, 613, 621, 709 and 722.
 
Subject:
IV.I. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreement:
  • Audit Service Agreement between the Abdo and Alexandria Public Schools for the Fiscal Year ending June 30, 2026
  • Planned Service Agreement between Johnson Controls and Alexandria Public Schools beginning July 1, 2026 through June 30, 2029
  • Lease Agreement between West Central Communities Action, Head Start beginning July 1, 2026 through June 30, 2027
  • Lease Agreement between Sowing Roots Child Care and Alexandria Public Schools beginning July 1, 2026 through June 30, 2027
Subject:
IV.J. ADOPT 2026-2027 STUDENT HANDBOOKS
Presenter:
Trish Perry
Description:
BACKGROUND INFORMATION:

The following pages provide a summary of changes to the 2026-2027 Student Handbooks for the Early Education Center, six elementary schools, Discovery Middle School and Alexandria Area High School.

The Curriculum/Policy Committee has reviewed the handbooks and approves the revisions.


RECOMMENDATION:

The administration recommends the board adopt the 2026-2027 Student Handbooks as presented.
 
Subject:
IV.K. ADOPT 2026-2027 ACTIVITIES HANDBOOK
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Rick Sansted will review the 2026-2027 Activities Handbook with board members.  The following pages provide a copy of the handbook. 

The administration is in support of this recommendation.


RECOMMENDATION:

The administration recommends the board adopt the 2026-2027 Activities Handbook as presented.
 
Subject:
IV.L. APPROVE TERMS & CONDITIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:

Terms & Conditions have been finalized between the District and the following employee group:
 
  • Cabinet (2026-2028)

The administration and the Personnel/Negotiations Committee are supportive of the agreements.


RECOMMENDATION:

The administration recommends the board approve the Terms & Conditions as presented.
 
Subject:
V. REPORTS/DISCUSSION ITEMS
Subject:
V.A. COMMUNITY ED UPDATE
Presenter:
Lynn Jenc
Description:
INFORMATION:

Lynn Jenc will share highlights from Community Education.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
Subject:
V.B. SOLAR FOR SCHOOLS
Presenter:
Trish Perry
Description:
INFORMATION:

Trish Perry will share information regarding Solar for Schools.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
Subject:
V.C. TRANSPORTATION UPDATE
Presenter:
Amie Moos
Description:
BACKGROUND INFORMATION:

Amie Moos will share highlights from the Transportation Department.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
Subject:
V.D. PERMANENT SCHOOL TRUST FUND
Presenter:
Justin Dahlheimer
Description:
INFORMATION:

Justin Dahlheimer will share information regarding the Permanent School Trust Fund.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
Subject:
VI. ACTION ITEMS
Subject:
VI.A. APPROVE LONG-TERM MAINTENANCE REVENUE
Presenter:
Justin Dahlheimer
Description:
BACKGROUND INFORMATION:

Minnesota school districts applying for Long-Term Facilities Maintenance (LTFM) revenue must submit an annual application to the Minnesota Department of Education.  Completed applications include submitting a statement of assurances, as well as the LTFM revenue projection and estimated expenditures for a 10-year period.


RECOMMENDATION:

The administration recommends the board approve the LTFM revenue application as presented.
 
Subject:
VI.B. APPROVE BUILDING PROCESS FOR SOFTBALL COMPLEX
Presenter:
Justin Dahlheimer
Description:
BACKGROUND INFORMATION:

The school district, in partnership with community partners, is working towards adding a concession stand and restrooms at the AAHS Softball Complex. 


RECOMMENDATION:

The administration recommends the board approve the recommendation to move forward with the research, design and implementation of a concession stand and restrooms at the AAHS Softball Complex.
 
Subject:
VI.C. SCHEDULE SPECIAL MEETING TO CANVASS ELECTION RESULTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The school board is required to canvass election results on the third (3rd) day after the election.  The administration recommends that the board schedule a special meeting on Friday, August 14 at 7:30 a.m. in the District Office Conference Room.


RECOMMENDATION:

The administration recommends the board approve the recommendation to hold the special board meeting to canvass election results as stated above.
 
Subject:
VI.D. ADOPT RESOLUTION RELATING TO THE ELECTION OF SCHOOL BOARD MEMBERS AND CALLING THE SCHOOL DISTRICT GENERAL ELECTION
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following pages provide the resolution and notice related to the November 3, 2026 school board general election.  The resolution establishes the opportunity to utilize a general election to elect school board members based upon the number affidavits of candidacy filed and directs the district to publish and post the required notices.  These documents are required by law.


RECOMMENDATION:

The administration recommends that the board adopt the Resolution and Notice as presented.

 
Subject:
VII. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
Subject:
VII.A. ADMINISTRATIVE TEAM
Subject:
VII.B. SCHOOL BOARD MEMBER REPORTS
Subject:
VII.C. SCHOOL BOARD COMMITTEE REPORTS
Subject:
VII.D. ADDITIONAL FINANCIAL INFORMATION
Subject:
VIII. DELEGATIONS AND INDIVIDUALS
Subject:
IX. ADJOURNMENT

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