Green Cards
 

   916 - Chair Rebelein
   AMSD - Superintendent Massey
   Buildings & Grounds — Director Rehnberg-Eide
   Finance — Director Rehnberg-Eide
   Communications and Family & Student Engagement — Director McKinnon
   Curriculum, Instruction & Equity — Director Jacobson
   Policy Advisory — Director Friedmann
   Staff Welfare — Superintendent Massey
 

In accordance with Board rule, there is no discussion of Consent Agenda items, unless a Board Member requests an item be removed for discussion and action.

To comply with the bid law and to obtain the best possible pricing, the District solicits sealed bids for replacement of dishwashers.  A bid announcement will be published in the Pioneer Press.  The bid opening will occur on May 18th at 8:30 am in the boardroom at the District Office.  Bids will be analyzed and a recommendation for award will be presented to the School Board on May 21.
 

The 2023 legislative session brought several changes to the type of leaves available to employees.  Earned Safe and Sick Time (ESST) and Minnesota Paid Family Leave Act are the main changes.  The implementation of ESST was managed within the current department structure.  The implementation of the Minnesota Paid Family Leave Act has put a strain on the current structure. 

The implementation of these two state programs has highlighted the need for a position that is dedicated to overseeing all types of leave and coordinating leave types at a high level.  Below is a proposed new structure that shifts positions to align with current needs and remains cost neutral for the District.

Proposed Structure Changes:

1.  Convert a Payroll Coordinator to a Leave Coordinator — Currently, the department has three Payroll Coordinators.  With the full implementation of electronic time sheets for classified staff in 2024, the need for three coordinators dedicated solely to payroll no longer exists.  The department has made minor shifts over the last couple of years to distribute some of the leave aspects to the open time within the Payroll Coordinator's, however, having one person as the point of contact and coordinator of leaves would benefit the system.

2.  Create a Senior Accountant for Benefits and Leave — The implementation of the Senior Accountant for Payroll back in 2023 has proven highly effective within the department by focusing a position on a specific topic and creating a point of contact for payroll coordinators.  We would like to continue this pattern with the creation of a Senior Accountant for Benefits and Leave.  As mentioned above, the legislative changes have created the need for coordination of district leave and state leave.  It is no longer just tracking leaves, it is coordinating how the leave types interact with each other.  This requires technical knowledge at the Senior Accountant level.  Currently, the Benefits Coordinator is mostly aligned with the Director of Business Services for oversight.  The creation of this position allows consistency within the department so that each area has the same.

3.  Eliminate Payroll Assistant (Clerical Level III) — The Payroll Assistant currently works on assisting the benefits coordinator and also tracking Family Medical Leave Act (FMLA).  The changes above would incorporate the tasks of this position, making it no longer needed within the department.

4. Eliminate Special Education/Buildings and Grounds Assistant (Clerical Level III) — This position provides assistance to the departments with ordering, coordinating training, and payment of invoices.  With the addition of the Third Party Billing position and changes within the Accounts Payable positions, we believe the tasks associated with this position can be absorbed into current positions within each department.