September 11, 2023 at 6:30 PM - Owasso Board of Education Regular Meeting
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I. Call to Order and Roll Call
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II. Pledge of Allegiance - Mr. George Holderman, Kane Wawrzonek, Kirbey Leedy and Palmer Leedy
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III. Special Recognition - Cherokee Nation Flag Presentation and Land Acknowledgement - Ms. Charlene Duncan, Mr. Owen Hawzipta, Mr. Matt Roberts and Mr. Joe Deere
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IV. Reports to the Board
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IV.A. Superintendent - Dr. Margaret Coates
Discussion:
Dr. Coates reported we had a great start to the new school year. Good Morning Owasso and Facetime Fridays have been fun and Minutes with Margaret will be beginning soon, featuring our Vocational Agriculture Department.
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IV.B. Teaching and Learning - Mr. Mark Officer
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IV.C. District Services - Mr. Kerwin Koerner
Discussion:
Mr. Koerner's team shared that a new process for cleaning district building exteriors was being researched and estimates for that service are being collected. In construction, the Wellness Center renovation has been completed on time and under budget. The 8th grade center roof will hopefully be completed this week.
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IV.D. Continuous Strategic Improvement (CSI) - Mr. Kerwin Koerner
Discussion:
Mr. Koerner gave a report and explanation of Goal Area #3 Ram Community Culture. Objective 1 is to Improve Stakeholder Satisfaction through two initiatives. The first is a Safe and Nurturing Environment with a focus on a stop-bullying program, professional development in trauma-informed teaching and exploration of a therapy dog program. The second is Shared Leadership by continuing to enhance the existing partnerships between school, chamber, city, student leadership teams and Superintendent advisory councils.
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V. Comments from the Public Regarding Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific agenda item identified by the individual when signing up to speak. The total time allotted to comments from the public regarding the agenda will not exceed fifteen (15) minutes.
Discussion:
There were no comments from the public regarding agenda items.
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VI. Consent Agenda: Board to consider and take possible action on the following consent agenda items. (Dr. Coates)
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A. Minutes of August 14, 2023 Regular Meeting
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VI.B. Minutes of August 29, 2023 Special Meeting
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VI.C. Teaching and Learning
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VI.C.i. Out of State Student Activity Trips
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VI.C.ii. License Agreement with Oklahoma State Regents for High Education for Senior student FAFSA data for the 2023-2024 school year at a cost of $0.00 to the district, as outlined in the attachment and authorize the Superintendent or designee to execute the License Agreement. Senate Bill 93 became in effect on July 1st, 2023 which mandates that each student complete the FAFSA as a graduation requirement beginning with the 2025 graduating class. Currently, we have no way of knowing which students have completed that document. However, the State Board of Regents is able to see not only the completion rate, but also the amount of progress each student has made toward completion. This agreement will allow site administrators and counselors the ability to access that data
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VI.C.iii. Agreement Addendum with Connected Kids for added scheduling flexibility for the 2023-2024 school year at a cost of $ -0-, as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement addendum
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VI.D. District Services
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VI.D.i. Current Capacity numbers for Transfer Students
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VI.E. Finance
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VI.E.i. Purchase orders (encumbrances) and changes to encumbrances for August 2023
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Discussion:
2023-2024 General Fund # 510-639 (Vendors) $257,403.27
2023-2024 Building Fund #65-73 (Vendors) $242,074.45 2023-2024 Child Nutrition Fund #31-35 (Vendors) $153,050.74 2023-2024 Bond Fund 31 #200-224 (Vendors) $272,003.91 2023-2024 Bond Fund 39 #17-20 (Vendors) $28,000.00 |
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VI.E.ii. Activity Financial Report for August 2023
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VI.E.iii. Activity Account Budgets
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VI.F. Human Resources
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VI.F.i. Transitions
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VII. Teaching and Learning - Mark Officer
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VII.A. Board to review Policy #1.61 Wellness for first reading. Edits, changes and additions to the policy are outlined in the attachment
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VII.B. Board to review Policy #5.35 Concurrent Enrollment Guidelines Juniors/Seniors for first reading. Edits, changes, and additions to the policy are outlined in the attachment
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.C. Board to consider and take possible action on a Deregulation Request OAC 210:35-5-71 Library Media Services Elementary School, 210:35-7-61 Library Media Service Middle School
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.D. Board to consider and take possible action on a License Agreement with Acellus Educational Services for Virtual Acellus Support Licenses for the 2023-2024 school year at a cost of $31,960.00, as outlined in the attachment and authorize the Superintendent or designee to execute the License Agreement
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.E. Board to consider and take possible action on the Agreement with The Comprehensive Classroom for an In Person 2 Day Training for OPS World Language Teachers for the 2023-2024 schoolyear at a cost of $6,750.00 as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.F. Board to consider and take possible action on an Agreement with Queen of Hearts LLC for the Homecoming Dance Entertainment hosted by Student Council for the 2023-2024 school year at a cost of $1,677.16, as outlined in the attachment and authorize the Superintendent or designee to execute the the Agreement
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.G. Board to consider and take possible action on the Agreement with Keith Hawkins to speak at the Oklahoma Association of Student Councils - OASC 2023 Convention for the 2023-2024 school year at a cost of $6,580.00, as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.H. Board to consider and take possible action on a Contract with Incredible Pizza for hosting the Oklahoma Association of Student Councils - OASC 2023 convention for the 2023-2024 school year at a cost of $15,000.00 for 1,000 guests, as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.I. Board to consider and take possible action on a Contract with Hilton Garden Inn, Little Rock, AR for Solution Tree Workshop for the 2023- 2024 school year at a cost of $15,658.40, as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.J. Board to consider and take possible action on the Agreement with Village Travel for transportation to a Solution Tree Workshop for the 2023-2024 school year at a cost off $3,195.00, as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.K. Board to consider and take possible action on a Contract with Varsity Tutors for Schools LLC to provide tutoring for the 2023-2024 school year at a cost outlined in the attachment and authorize the Superintendent or designee to execute the Contract and Addendum
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.L. Board to consider and take possible action on an Agreement with Grueninger Travel Group for the Pride of Owasso Orlando trip for the 2023-2024 school year at a cost as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement (Mr. Barber)
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII. District Services - Kerwin Koerner
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VIII.A. Board to consider and take possible action on a contract with Crossland Construction for construction management services for the Hodson Elementary Safe Structure addition at a cost of $21,380 for pre-construction work and a set fee of 3.5% of work after the Guaranteed Maximum Price (GMP) is set, as outlined in the attachment and authorize the Superintendent or designee to execute the contract
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Finance - Phillip Storm
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IX.A. Board to consider and take possible action on the Treasurer's Report for August 2023
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.B. Board to consider and take possible action on the 2023-2024 Estimate of Needs
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.C. Board to consider and take possible action on the proposed adjustment to Accompanist Salary Scale
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.D. Board to consider and take possible action on the Contract with Inspire Financial Group for sponsorship advertising for the 2023- 2024 school year at a donation of $1,000 as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.E. Board to consider and take possible action on the Contract with NovaStar Family Medicine for sponsorship advertising for the 2023- 2024 school year at a donation of $2,000 as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
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Action(s):
No Action(s) have been added to this Agenda Item.
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X. Human Resources - Lisa Johnson
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X.A. Board to consider and take possible action on the proposed edits, changes, and additions to Policy #2.13 Maternity Leave for certified personnel, as outlined in the attachment
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Action(s):
No Action(s) have been added to this Agenda Item.
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X.B. Board to consider and take possible action on the proposed edits, changes, and additions to Policy #2.13 Maternity Leave for administrators, as outlined in the attachment
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Action(s):
No Action(s) have been added to this Agenda Item.
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X.C. Board to consider and take possible action on the proposed edits, changes, and additions to Policy #3.12 Maternity Leave for support personnel, as outlined in the attachment
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Action(s):
No Action(s) have been added to this Agenda Item.
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X.D. Board to consider and take possible action on the proposed edits, changes, and additions to Policy #2.13 Personal Leave for certified personnel, as outlined in the attachment
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Action(s):
No Action(s) have been added to this Agenda Item.
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X.E. Board to consider and take possible action on the proposed edits, changes, and additions to Policy #2.13 Personal Leave for administrators, as outlined in the attachment
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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X.F. Board to consider and take possible action on the proposed edits, changes, and additions to Policy #3.12 Personal Leave for support personnel, as outlined in the attachment
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Action(s):
No Action(s) have been added to this Agenda Item.
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XI. New Business
Discussion:
There was no New Business.
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XII. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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