August 15, 2023 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Brandi Jones, Shannon Rose, Cathy Barker, Sonia Norton, Donna McConnell, Ken Shaw, Patty Winegardner, Pam Johnson, Kim Ellis, Tamara Gregor, Lori McCann, and Merry Stone.
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2. Flag Salute
Discussion:
The flag salute was led by Board Vice President, Greg Neal.
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3. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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4. Superintendent's Report
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4.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, updated the board on the progress of the stadium waterline and multiple bond projects that are ongoing throughout the district.
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4.B. District Update
Discussion:
Dr. Byerly shared with the board updates from the Back to School Kickoff, an HVAC issue in the district, and the busy excitement and anticipation everyone is feeling throughout the district and community for the first day of school tomorrow.
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5. Discussion and possible motion to approve, not approve, or table the following amendments to district policy and procedures:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.A. Policy 5015 Reading Sufficiency Testing - amendments
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5.B. Policy 6042 Vision Screening of Students - amendments
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6. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.A. Minutes of the July 18, 2023 Regular Meeting
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6.B. Minutes of the August 8, 2023 Special Meeting
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6.C. Financial Reports
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6.D. Activity Fund Reports
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6.E. District Fundraisers
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6.F. Encumbrance Reports
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6.G. Empire Public Schools annual agreement renewal regarding alternative education for 'at-risk' students through the Edge Academy
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6.H. Good Shepherd Lutheran Church Memorandum of Understanding renewal for the use of parking lots for student pickup at Plato Elementary
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6.I. Marie Detty Memorandum of Understanding regarding student services for FY 23-24
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6.J. Utility Management Services - Agreement for Audit of district Utility Service Providers
Rationale:
AUTHORIZATION AND AGREEMENT FOR UTILITY MANAGEMENT SERVICES TO CONDUCT UTILITY AUDITS, LOOKING FOR BILLING ERRORS, OVERCHARGES TO SECURE REFUNDS, AND DETERMINE LOWEST-COST PLAN FOR ONGOING SAVINGS - Lori McCann, Business Manager.
The cost for services is based upon findings, if any.
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Discussion:
Authorization and Agreement for Utility Management Services to conduct utility audits; looking for billing errors, overcharges to secure refunds, and determine the lowest-cost plan for ongoing savings. The cost for audit services is based upon findings, if any.
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6.K. Walters Public Schools Agreement for transportation of students to the Oklahoma School for the DEAF
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6.L. Oklahoma State Department of Education - reimbursement/overpayment of Federal IDEA Funds in the amount of $73,179.84
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7. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B) (1) Resignations, employment, contract changes, and changes of extra-duty contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(2) Discussing certified and support negotiations concerning employees and representatives of employee groups; and (c) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B) (1) Resignations, employment, contract changes, and changes of extra-duty contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(2) Discussing certified and support negotiations concerning employees and representatives of employee groups; and (c) Pursuant to 25 O.S. § 307 (B) (1) and 307 (B) (2) and 307 (B) (7) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Eric Davis, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discussion and possible action regarding resignations, employment, contract changes, and changes of extra-duty contracts as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and motion to approve, not approve or table the ratification of negotiations for Certified (ADE, Association of Duncan Educators) and Support (DESA, Duncan Educational Support Association)
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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13. The next Regular Meeting of the Board of Education will be held on Tuesday, September 12, 2023 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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14. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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