March 9, 2023 at 6:00 PM - Special Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, LeeAnn Millan, Ken Shaw, Cathy Barker, Sonia Norton, Shannon Rose, Deanna Santos, Christy Glasscock, Mindy Smith, Patty Winegardner, Tamara Gregor, Lisha Elroy, Cassie Berthold, Sherry Sessums, and Merry Stone.
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2. Flag Salute
Discussion:
The flag salute was led by the High School Principal, Mrs. Lisha Elroy.
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3. Chicken Express Employees of the Month
Discussion:
Certified, Teacher of the Month, Mindy Smith of Woodrow Wilson Elementary and Support Staff Employee of the Month, Keri Weston of Duncan Middle School were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express.
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4. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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5. Superintendent's Report
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5.A. Bond Projects Update by Kerr3 Architects and/or Hope Equipment & Construction
Discussion:
Ken Shaw, district CMAR of Hope Equipment & Construction, updated the board on several bond projects: the Tennis Locker Room, Blackbox Theater/Safe Room, High School Auditorium, the Fieldhouse at Halliburton Stadium.
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5.B. Discussion and possible motion to seek bids for Roofing at the Hoover Wrestling Center and the East Building at Duncan High School as part of the DPS 2020 Vision Bond projects
Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Discussion and possible motion to approve, not approve, or table the bids for the Duncan High School Blackbox Theater/Auditorium Tree Removal and Replant as part of the DPS 2020 Vision Bond projects
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. Discussion and possible motion to approve, not approve, or table the bids for the Duncan Fieldhouse Football Lockers as part of the DPS 2020 Vision Bond projects
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.E. Discussion and possible motion to approve, not approve, or table the bids for the Duncan Fieldhouse Canopies as part of the DPS 2020 Vision Bond projects
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.F. Discussion and possible motion to approve, not approve, or table the bids for the Duncan Fieldhouse Track/Soccer Lockers as part of the DPS 2020 Vision Bond projects
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.G. Discussion and possible motion to approve, not approve, or table the bids for the Duncan Fieldhouse Flooring as part of the DPS 2020 Vision Bond projects
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.H. Discussion and possible motion regarding the High School Dropout Report
Action(s):
No Action(s) have been added to this Agenda Item.
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5.I. District Update
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6. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.A. Minutes of the February 14, 2023 Regular Meeting
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6.B. Cafeteria Monthly Reports
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6.C. Financial Reports
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6.D. Activity Fund Reports
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6.E. District Fundraisers
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6.F. Encumbrance Reports
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6.G. District Special Education Extended School Year Services:
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6.G.1. Host ESY services, as required by student IEP's, June 5-22, 2023
Staff times are 8:15-11:45 A.M. Monday-Thursday Student times are 8:30-11:30 A.M. Monday-Thursday
Rationale:
This request includes 3 Special Education Teachers, 8 Special Education Parapros, 2 Speech Language Pathologists, and 1 Occupational/Physical Therapist.
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Discussion:
This request includes 3 Special Education Teachers, 8 Special Education Parapros, 2 Speech Language Pathologists, and 1 Occupational/Physical Therapist.
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6.G.2. Hire 3 Special Education Teachers working 3.5 hours, 4 days per week
Rationale:
Teachers will work from 8:15am to 11:45am, Monday through Thursday.
This request includes 3 Special Education Teachers, 8 Special Education Parapros, 2 Speech Language Pathologists, and 1 Occupational/Physical Therapist.
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Discussion:
Teachers will work from 8:15am to 11:45am, Monday through Thursday.
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6.G.3. Hire 8 Special Education Paraprofessionals working 3.5 hours, 4 days per week
Rationale:
Paraprofessionals will work from 8:15am to 11:45am, Monday through Thursday.
This request includes 3 Special Education Teachers, 8 Special Education Parapros, 2 Speech Language Pathologists, and 1 Occupational/Physical Therapist.
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Discussion:
Paraprofessionals will work from 8:15am to 11:45am, Monday through Thursday.
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6.G.4. Hire 1 Speech Language Pathologist working 6 hours per week
Rationale:
The Speech Language Pathologist will work 6 hours per week.
This request includes 3 Special Education Teachers, 8 Special Education Parapros, 2 Speech Language Pathologists, and 1 Occupational/Physical Therapist.
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Discussion:
The Speech Language Pathologist will work 6 hours per week.
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6.G.5. Hire 1 Occupational/Physical Therapist working 6 hours per week
Rationale:
The Occupational/Physical Therapist will work 6 hours per week.
This request includes 3 Special Education Teachers, 8 Special Education Parapros, 2 Speech Language Pathologists, and 1 Occupational/Physical Therapist.
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Discussion:
The Occupational/Physical Therapist will work 6 hours per week.
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6.H. Jostens Total Service Program Agreement renewal for 2022-2026 for High School class rings, announcements, diplomas, caps and gowns
Rationale:
This item was originally approved at the March 8, 2022 regular meeting and, like all contracts, requires approval each fiscal year.
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Discussion:
This item was originally approved at the March 8, 2022 regular meeting and, like all contracts, requires approval each fiscal year.
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6.I. Oklahoma Aeronautics Commission Flight Simulator Agreement renewal for aviation program curriculum
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6.J. Beyond the Blackboard - trade books and workbooks for district K-5 Summer Reading and Learning in the amount of $41,597.00 paid by Federal Funds
Rationale:
Materials to support closing the gap of learning loss.
Request to purchase Trade Books for Summer Reading K-5 all elementary sites with federal funds. Request to purchase Brainquests Workbooks for Summer Learning grades K-5 all elementary sites.
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6.K. Royal Elite Property & Pest Management - district Lawn Care for March through June 2023 in the amount of $24,000.00 paid by the Building Fund
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6.L. Noah's Park & Playground, LLC - DPS 2020 Vision Bond purchase of New Playground Equipment at Horace Mann, Mark Twain, Plato, and Woodrow Wilson Elementaries in the amount of $550,000.00
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6.M. Play & Park Structures of Oklahoma - DPS 2020 Vision Bond purchase of New Playground Equipment at Emerson Elementary and Will Rogers Pre-K in the amount of $250,000.00
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7. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, employment, and adjunct teachers as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of Certified Personnel for FY 23-24 as unassigned and outlined on Schedule A1-Regular Contract Teachers, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of Certified Personnel for FY 23-24 as unassigned and outlined on Schedule A2-Temporary Contract Teachers, inclusive; (d) Pursuant to 25 O.S. § 307 (B)(2) The re-employment of Support Personnel for FY 23-24 as unassigned and listed on Schedule A3; (e) Pursuant to 25 O.S. § 307 (B)(2) Discussing negotiations concerning certified and support employees and representatives of employee groups; and (f) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) and 307 (B)(7) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, employment, and adjunct teachers as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of Certified Personnel for FY 23-24 as unassigned and outlined on Schedule A1-Regular Contract Teachers, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of Certified Personnel for FY 23-24 as unassigned and outlined on Schedule A2-Temporary Contract Teachers, inclusive; (d) Pursuant to 25 O.S. § 307 (B)(2) The re-employment of Support Personnel for FY 23-24 as unassigned and listed on Schedule A3; (e) Pursuant to 25 O.S. § 307 (B)(2) Discussing negotiations concerning certified and support employees and representatives of employee groups; and (f) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) and 307 (B)(7) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discussion and possible action regarding retirements, resignations, employment, and adjunct teachers as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding the re-employment of Certified Personnel for FY 23-24 as unassigned and listed on Schedule A1 - Regular Contract Teachers #1-169
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding the re-employment of Certified Personnel for FY 23-24 as unassigned and listed on Schedule A2 - Temporary Contract Teachers #1-25
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding the re-employment of Support Personnel for FY 23-24 as unassigned and listed on Schedule A3 - #1
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action to Open Negotiations for ADE (Association of Duncan Educators) and DESA (Duncan Educational Support Association) for FY 23-24
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Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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16. The next Regular Meeting of the Board of Education will be held on Tuesday, April 11, 2023 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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17. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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